4722

Parish of Cameron

January 11, 2010

The Cameron Parish School Board met at its regular meeting on this date, members in attendance are: Loston McEvers, Dot Theriot, Marsha Trahan, Dwayne Sanner, Karen Nunez, R. Scott Nunez and Marvin Trahan.

The prayer and the pledge were led by Mr. Scott Nunez and Mrs. Dot Theriot.

On the motion of Mrs. Trahan, seconded by Mr. Nunez, the Board approved the agenda with - addition of addendum item 7.  State budget cuts; 7a. Retain services of Joseph A. Delafield, a Professional Corporation; 11. B. Johnson Bayou High School Demolition; 11. C. New CDBG documentation as presented by the Superintendent.

On the motion of Mrs. Theriot, seconded by Mrs. Trahan, the Board elected Marvin Trahan as Board President; and on the motion of Mr. McEvers, seconded by Mr. Trahan, the Board elected Mrs. Dot Theriot as Vice President; the Board approved officers for the 2010 and 2011 calendar years, per policy.  Mr. Marvin Trahan replaces Mr. Dwayne Sanner as President and Mrs. Dorothy Theriot replaces Mr. R. Scott Nunez as Vice-President, both for two year terms, per policy.

On the motion of Mr. McEvers, seconded by Mrs. Nunez, the Board approved the board minutes of the December 14, 2009, Cameron Parish School Board regular meeting as presented by the Superintendent.

On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved the following Financial Issues and Budget Revision:

• Authorized the payment of the bills as presented by Ms. Lannin.

• Consider Financial Statement and Reports of Current Investments as presented by Ms. Smythe.

• Receive monthly update on FEMA issues, with overall payments of $28,416,072.31 (Rita, Gustav and Ike payments) to date, per spread sheet, $3,461,403.91 in request for funds submitted to be paid as presented by the Superintendent and Mrs. Angie Styron.

• State Budget cuts affecting Cameron Parish School projects totaling $27,632.00 as presented by the Superintendent.

On the motion of Mr. McEvers, seconded by Mr. Nunez, the Board authorized the Superintendent to retain Joseph A. Delafield, a Professional Corporation, to act on behalf of the Cameron Parish School Board in obtaining the best bond ratings and savings to the voters at a minimum of $100,000.00 per financing on outstanding bonds as presented by the Superintendent.

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board approved the Property policy renewal with Westchester and ARCH, effective February 1, 2010 with a $511,000 annual premium as presented by Nancy Sylvester, CPCU, and ARM-P.

On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved the Boiler and Machinery renewal policy with Hartford, effective February 1, 2010, as presented by Nancy Sylvester, CPCU, ARM-P.

On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved the Potential Pollution Policy with Illinois Union effective February 1, 2010; Option 2, effective January 12, 2010, as presented by Nancy Sylvester, CPCU, ARM-P; Mr. Dwayne Sanner opposed.

On the motion of Mr. Nunez, seconded by Mrs. Theriot, the Board authorized the Superintendent to sign official documentation stating that Cameron Parish School Board does elect to continue participating in the SPLNG (Cheniere) Payment in lieu of Tax Program and accept the annual payment. as presented by the Superintendent.

On the motion of Mr. McEvers, seconded by Mr. Nunez, the Board approved construction/ repair/ renovation issues as follows:

• Receive update on current FEMA, CDBG, and General Fund Construction, Repairs, and Renovations to permanent and temporary sites’ projects from Hoffpauir Architects, LLC, Cameron Parish School Boards’ Project Management Firm- James Hoffpauir, Architect, and Selena Cisneros, Engineer, Superintendent

On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board authorized to move forward with plans and utilize other funds for the track projects; then seek available FEMA reimbursement, for South Cameron High School (PreK-12), Johnson Bayou High School (PreK-12), and Hackberry High School (PreK-12) to be included with the architect to determine date.

On the motion of Mr. McEvers, seconded by Mr. Nunez, the Board approved current bid activities as presented by James Hoffpauir, Project Manager.

1. Projects to be advertised in January/February/March

    

   • South Cameron High School(PreK-12) and Johnson Bayou High School (PreK-12) Tracks, Hackberry High School to be included – architect to determine date

   • Grand Lake High School (PreK-12) Pole Barn, 4th Trial – the bid goes out end of month.

   • Grand Lake High School (PreK-12) Roofing Project – plans ready at the middle of month.

   • Hackberry High School Vo Ag Bldg – Architect completing PM review comments

   • Hackberry High School (PreK-12) Ancillary Buildings – bid date to be announced.

   • Johnson Bayou High School (PreK-12) Concession Stand/Restroom - architect to determine date

   • Receive update on FEMA correspondence as presented by the Superintendent.

    

               On the motion of Mr. Nunez, seconded by Mrs. Trahan, the Board approved the following two construction projects as presented by James Hoffpauir, Project Manager.
    

2. Bids accepted by Architect
    

• Gunter Construction – Hackberry High School Rodeo – Concession Building

• Consider acceptance of the base bid and Unite Prices 1 and 2 of Gunter Construction with Units 1 and 2 still pending FEMA review and decision

• Youngs General Contractors – Johnson Bayou High School Demolition

On the motion of Mr. McEvers, seconded by Mrs. Theriot, the Board approved of the additional Community Development Block Grant Program (CDBG) policies, procedures and documents for the CDBG – SECTION 3 PLAN as presented by the Superintendent.  (ATTACHMENT #1)

On the motion of Mrs. Trahan, seconded by Mr. Nunez, the Board authorized the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects as presented by the Superintendent.

On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved waiving the requirement to enter into a formal lease amendment agreement  to incorporate a higher per acre bonus into the original mineral lease with Allen & Kirmse, now assigned to Armstrong Louisiana, LLC, for the South ½ of Section 16-15-15. ($73.00 per acre for 320 acres which equals $23,360.00) as presented by District Attorney Cecil Sanner.

On the motion of Mr. McEvers, seconded by Mrs. Theriot, the Board approved joining school districts without failing schools, as well as other school districts, in declining the opportunity to participate in the Louisiana Department of Education ”r;Race to the Top” Program, due to extensive federal fiscal requirements and no assurance of sustainability as presented by the Superintendent.

On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved a 6 week local initiative LEAP preparation after-school voluntary opportunity for interested fourth graders at all schools, utilizing General Funds, at a cost of $25 per teacher hour, with no greater than a 20:1 student/teacher ratio, 2 days per week/2 hours per day and with parents responsible for transportation; program to begin February 1, 2010 and commence March 18, 2010 as presented by the Superintendent.

On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board tabled the breath analyses draft for the research of availability to utilize a third party to administer breath analyses at school events.

On the motion of Mr. Evers, seconded by Mr. Sanner, the Board approved the Personnel Report as presented by the Superintendent.

On the motion of Mrs. Nunez, seconded by Mr. Nunez, the Board voted to enter into executive session for the purpose of review of a student disciplinary placement as presented by the Superintendent.

ROLL CALL VOTE:

YEAHS:      Mr. Nunez, Mrs. Theriot, Mrs. Nunez, Mr. Sanner, Mrs. Trahan, Mr. McEvers and Mr. Trahan

NAYS:        None

ABSENT     None

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board voted to enter into regular session as presented by the Superintendent.

            ROLL CALL VOTE:

            YEAHS:        Mr. Nunez, Mrs. Theriot, Mrs. Nunez, Mr. Sanner, Mrs. Trahan, Mr. McEvers

                                and Mr. Trahan

            NAYS:           None

            ABSENT:      None

On the motion of Mrs. Theriot, seconded by Mr. Sanner, the Board approved allowing a student at Hackberry High School to be moved to regular classes under a provisional contract; Karen Nunez and Scott Nunez opposed.

On the motion of Mr. McEvers, seconded by Mr. Trahan, the Board entered into Executive Session for the purpose of discussing pending personnel issues as presented by the Superintendent.

            ROLL CALL VOTE:

            YEAHS:        Mr. Nunez, Mrs. Theriot, Mrs. Nunez, Mr. Sanner, Mrs. Trahan, Mr. McEvers

                                 and Mr. Trahan

            NAYS:           None

            ABSENT:       None

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board voted to enter into regular session as presented by the Superintendent.

            ROLL CALL VOTE:

            YEAHS:        Mr. Nunez, Mrs. Theriot, Mrs. Nunez, Mr. Sanner, Mrs. Trahan, Mr. McEvers

                                and Mr. Trahan

            NAYS:          None

            ABSENT:      None

On the motion of Mrs. Theriot, seconded by Mrs. Trahan, the Board approved the satisfactory annual evaluation of the Superintendent, as conducted by President Marvin Trahan.

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board renewed the Superintendent’s contract effective July 1, 2009 and commencing June 30, 2013 with an option for a four year renewal at that time, and at a salary to be determined at the February 1, 2010 special school board meeting.

On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board approved adjusting second Business Manager title to Accounts Payable with current salary to be grandfathered with current employee.

On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board approved adjusting title and job description of Superintendent’s Secretary to Executive Administrative Assistant maintaining the current salary schedule.

On the motion of Mrs. Theriot, seconded by Mrs. Trahan, the Board approved adjusting salary of Purchasing Agent to align with other bookkeeping positions.

On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board authorized the Superintendent to begin process to recommend appointment of Executive Administrative Assistant, then advertise for open staff position and FEMA bookkeeper with continuation of additional contracted assistance utilizing FEMA Administrative Funding when available.

On the motion of Mrs. Theriot, seconded by Mrs. Trahan, the Board authorized the Superintendent to work towards alignment of all salaries to limit any significant range in rankings when compared with the rest of the state.

On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board authorized the Superintendent to make recommendations for 2010-2011 Teacher Salary Schedules to be competitive with local and regional schedules and within top 20-25% in Louisiana; Mr. Nunez abstained.

Personnel Recommendations:  The following personnel items are recommended by the

Superintendent     

 __________________________________01-11-2010 

Stephanie D. Rodrigue, Superintendent         Date

Personnel Report

RESIGNATION

Justin Adams                Teacher, South Cameron High School, effective December 18, 2009

EXTENDED SICK LEAVE REQUEST

Dolores Boudreaux        South Cameron High School, Paraprofessional ½ day  - December 15, 2009

Rachel Berry                 Grand Lake High School, Paraprofessional, 1 – December 1, 2009

Daisha Evans                Grand Lake High School, Teacher, days December 18, 2009 through January 4, 2010, returned to work

Shauntel Landreneau     Grand Lake High School, Teacher, days through December 18, 2009

Jada Campbell               Johnson Bayou High School, Teacher days December 10, 14 & 18, 2009 returned to work January 4, 2010

On the motion of Mr. McEvers, seconded by Mrs. Nunez, the Board adjourned the regular school board meeting.

APPROVED:

_______________________________

Marvin Trahan, President

CAMERON PARISH SCHOOL BOARD

_______________________________

Stephanie D. Rodrigue, Superintendent

CAMERON PARISH SCHOOL BOARD

ATTACHMENT #1