4792

Parish of Cameron

August 8, 2011

The Cameron Parish School Board met at its regular meeting on this date, members in attendance are: Tracy Carter, Dot Theriot, Marsha Trahan, Dwayne Sanner, Karen Nunez, James Boudreaux and R. Scott Nunez.

The prayer and the pledge were led by Mrs. Nunez and Mr. Nunez.

On the motion of Mrs. Nunez, seconded by Mr. Boudreaux, the Board approved the agenda, as presented by the Superintendent.

            On the motion of Mr. Nunez, seconded by Mrs. Carter, the Board approved the board minutes of the regular meeting on July 11, 2011, as presented by the Superintendent.

            On the motion of Mr. Boudreaux, seconded by Mrs. Carter, the Board approved the following financial issues, as presented by Mrs. Trahan.

• Authorization of payment of the bills

• Receipt of Financial Statement and Reports of Current Investments

• Receipt of 2011 Maximum Millage Report, through Office of the Legislative Auditor

            On the motion of Mr. Boudreaux, seconded by Mrs. Carter, the Board received monthly update on FEMA issues, with overall payments of $ 46,617,246.43 (Rita, Gustav and Ike payments) to date, $ 15,589,842.21 in request for funds submitted to be paid, as presented by the Superintendent.

On the motion of Mrs. Nunez, seconded by Mr. Boudreaux, the Board approved revisions to the Cameron Parish Pupil Progression Plan, as mandated annually by the Louisiana Department of Education, as presented by Mrs. Sheila Miller.

On the motion of Mr. Nunez, seconded by Mr. Boudreaux, the Board approved accepting the surface lease bids for unexpired and expired leases, as presented by Mr. Theriot.

Surface Lease: Unexpired July 31, 2011  

CAMERON PARISH SCHOOL BOARD SURFACE LEASE BID TALLY SHEET

Surface Lease: Expired July 31, 2011

CAMERON PARISH SCHOOL BOARD SURFACE LEASE BID TALLY SHEET

On the motion of Mr. Nunez, seconded by Mr. Boudreaux, the Board approved not re-advertising for expired surface leases due to no bids received on Sections 16-12-10 and 16-15-6, as presented by Mr. Theriot.

On the motion of Mrs. Trahan, seconded by Mrs. Carter, the Board approved the Jcall Emergency Notifications system through EdGear, current student information system vendor, at a cost of $2.00 per student; system to utilize all current contact data and replacing GOHSEP’s  ”My Alert” system that is no longer available, as presented by Mr. Theriot.

On the motion of Mr. Sanner, seconded by Mr. Nunez, the Board approved the following new policies and revisions to existing policies, per the 2010 Regular Session of the Louisiana Legislature and/or other updates, with revisions as notated, as presented by the Superintendent.

• Policy JCDA- Student Code of Conduct

• Policy JBCC- Student Assignments

• Policy EB-      Building and Grounds Management

• Policy GAMA-Employee Tobacco Use

• Policy BCBH- Minutes of Meetings

• Policy DFD-    Tax and Bond Elections and Sales

• Policy EBC-    Building and Grounds Securities

• Policy JB-       Attendance

• Policy JDD-    Students Absences and Excuses

• Policy KGA-   Public Conduct on School Property

• Policy GBM-  Transfer-with stipulations referring Reduction in Force and Disciplinary procedures

• Policy EDAE- Student Transportation in Private Vehicles- with revision to lower limits of liability coverage from $250,000. to $100,000.

• Policy IFCB-  Field Trips and Excursions

• Policy KG-     Use of School Facilities

On the motion of Mrs. Nunez, seconded by Mr. Boudreaux, the Board approved current construction bid activities, as presented by James Hoffpauir, Project Management.

 Projects to be bid-   

• Hackberry High School- Phase III- Various Funding Sources- out to bid August 11, 2011

• Hackberry High School- Ancillary Buildings-Various Funding Sources-out to bid August

• Audrey Memorial Site Generator and Landscaping-CDBG- out to bid August 11,2011- Bids received September 8, 2011 (pending CDBG plan approval)

• Johnson Bayou Pre-K Generator, Playground and Landscaping (Phase I)-CDBG- out to bid August 18, 2011- Bids received September 15,2011 (pending CDBG plan approval

Projects out for bid-  

• None

Approval of bid awards, as presented by Selena Cisneros, Project Management.

• Approval of David Moss, Moss Architects, Inc. for A/E services for the Community Development Block Grant of ”r; Climate Control Upgrade” at Hackberry High School

• Approval of Priola Construction, low bidder, as General Contractor for South Cameron High School Miscellaneous Improvements

Bidder                                           Bid                 Alternate #1

Lewing Construction,Inc.         $431,500.                      $6,153.

Alfred Palma, LLC                    $382,7450                     $6,800.

Priola Construction                  $341,000.                      $6,000.

Ribbeck Construction               $361,952.                      $7,224.

• Approval of Pat Williams Construction, lowest quote, as General Contractor for Warehouse Pallet Rack & Plan Storage-Audrey Warehouse

Bidder                                                                Quote

Lewing Construction,Inc.                                 $16,000.

Sam Istre Construction                                     $13,500.

Pat Williams Construction                                $13,450.

On the motion of Mrs. Nunez, seconded by Mr. Boudreaux, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

On the motion of Mrs. Nunez, seconded by Mr. Boudreaux, the Board received update on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by James Hoffpauir, Architect, and Selena Cisneros, Engineer, Superintendent and Project Architects.

On the motion of Mrs. Nunez, seconded by Mr. Boudreaux, the Board approved the Personnel Report, as presented by Superintendent.

The Board voted to enter into executive session for the purpose the annual evaluation of the Superintendent, as presented by the Superintendent.

            ROLL CALL VOTE:

YEAHS:            Mr. Nunez, Mr. Boudreaux, Mrs. Nunez, Mrs. Theriot, Mrs. Carter, Mrs. Trahan and Mr. Sanner

NAYS:              None

ABSENT:          None

The Board voted to enter into regular session, as presented by the Superintendent.

            ROLL CALL VOTE:

YEAHS:            Mr. Nunez, Mr. Boudreaux, Mrs. Nunez, Mrs. Theriot, Mrs. Carter, Mrs. Trahan and Mr. Sanner

NAYS:              None

ABSENT:          None   

On the motion of Mrs. Nunez, seconded by Mrs. Trahan, the Board approved a satisfactory evaluation of the Superintendent, as presented by the Superintendent.

On the motion of Mrs. Carter, seconded by Mr. Nunez, the Board adjourned the regular school board meeting.

 _____________________________________August 8,2011        

Stephanie D. Rodrigue, Superintendent         Date

Personnel Report 

finance restructuring per job type

Business Management- Michelle Trahan

Payroll Accounting- Brady Wainwright

Accounts Payable- Tracy Lannin

Financial staff salary structure

Consider salary structures for Business Management, Payroll Accounting, Accounts Payable

Positions, effective July 1, 2011

RESIGNATION

Jolene John     Hackberry High School, Teacher’s Aide, effective August 10, 2011

APPOINTMENT

Patina Guidry   Grand Lake High School, Teacher, effective August 8, 2011

Diana Virva      Hackberry High School, Science Teacher, effective August 8, 2011

Troy Brown      Cameron Parish School Board, Diesel Mechanic, effective September 1, 2011

EXTENDED SICK LEAVE DAYS

Charlene Swire South Cameron High School,  sweeper, 7/25 thru 7/28, 4 full days

APPROVED:

_______________________________

Dorothy Theriot, President

CAMERON PARISH SCHOOL BOARD

_______________________________

Stephanie D. Rodrigue, Superintendent

CAMERON PARISH SCHOOL BOARD