4963

Parish of Cameron

November 10, 2014

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:14 pm, members in attendance are: Marsha Trahan, Tracy Carter, Karen Nunez, James Boudreaux, R. Scott Nunez, Dwayne Sanner and Dorothy Theriot.

The prayer and the pledge were led by Mr. Nunez and Mr. Boudreaux.

On the motion of Mrs. Nunez, seconded by Mr. Boudreaux, the Board approved the agenda.

On the motion of Mrs. Theriot, seconded by Mr. Sanner, the Board approved the minutes of the October 13, 2014 Regular and the September 29, 2014 and October 21, 2014, Special Cameron Parish School Board meetings, as prepared by the Superintendent.

On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board approved a resolution directing undertaking of a continuing disclosure review and authorizing participation in the municipalities continuing disclosure cooperation initiative of the division of enforcement of the U.S. Securities and Exchange Commission and providing for other matter in connection therewith, as presented by Attorney Jay Delafield.

On the motion of Mrs. Carter, seconded by Mrs. Nunez, the Board received presentation of Quarterly Report, as presented by Dr. Geoffrey Collins and Trainer Jason Rodriguez, Center for Orthopaedics.

On the motion of Mr. Boudreaux, seconded by Mr. Sanner, the Board received presentation of Cameron Parish Cooperative Extension Service Annual Report, as presented by Mr. Kevin Savoie.

            On the motion of Mr. Sanner, seconded by Mrs. Nunez, the Board received the monthly report on property income, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.               

            On the motion of Mrs. Theriot, seconded by Mrs. Carter, the Board approved the following financial issues as received in the finance committee meeting and presented by Mrs. Michelle Trahan:

·       Authorization of payment of the bills

·       Report of Finance Committee

·       Receipt of Financial Statement and Reports of Current Investments

·       Receipt of Eagle Asset Management Report

·       Receipt of finalized 2014 Tax Roll from Tax Assessor

·       Receipt of monthly report of FEMA Project Worksheets, as prepared by Hoffpauir Architects

On the motion of Mr. Sanner, seconded by Mr. Nunez, the Board approved payment of $2,730.42 to Pritchard and Abbott through the Cameron Parish Tax Assessor for previously agreed upon contracts by all Cameron Parish taxing entities for the purpose of appraising the storage caverns in Hackberry and related assessment issues, as presented by the Superintendent.

On the motion of Mrs. Theriot, seconded by Mr. Sanner, the Board approved current construction bid activities, as presented by James Hoffpauir, Project Management:

A.  Projects to be bid-   James Hoffpauir, Project Management

·       South Cameron High School Parking Lot- Rita/Ike-Out for bid December 4, 2014- bids to be received January 12, 2015

·       Hackberry High School Smokehouse- Rita Alternate Funds- Out for bid December/January

·       Grand Lake High School Baseball Improvements- Reserve Funds- Out for bid February/March 2015

B.  Projects out for bid-   James Hoffpauir, Project Management

·       None at this time.

C.  Quote out for response-   James Hoffpauir, Project Management

·       None at this time.

D.   Approval of bid and quote awards- Architects and Project Management

·       None at this time.

     On the motion of Mrs. Theriot, seconded by Mr. Sanner, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

On the motion of Mrs. Theriot, seconded by Mr. Sanner, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by James Hoffpauir and Mr. David Brossett, Brossett Architects, LLC.

Notation made that President Marsha Trahan departed from Board meeting at 6:10 PM, due to the fact that she was feeling ill and the meeting was turned over to Vice-President Karen Nunez.

On the motion of Mrs. Sanner, seconded by Mr. Boudreaux, the Board approved naming the following selection as District Officers for employee discipline hearings for Cameron Parish School Board, as presented by the Superintendent:

Ø  Gerard Caswell-                        Acadia Parish

Ø  Chad Guidry-                            Allen Parish

Ø  David W. Burton-                       Beauregard Parish

Ø  Mary Boyer-                              St. Martin Parish

Ø  Calvin “Woody” Woodruff-          Vermillion Parish

Ø  Wayne Landry-                         Iberia Parish- Alternate

On the motion of Mr. Sanner, seconded by Mr. Nunez, the Board approved authorizing Superintendent to advertise for a Special Ed Supervisor and have person on board during the month of December to transition with current staff member, as presented by the Superintendent.

On the motion of Mr. Nunez, seconded by Mrs. Carter, the Board approved authorizing the Superintendent to enter into a contract with Computer One, as presented by the Superintendent.  Nays: Dorothy Theriot

On the motion of Mr. Boudreaux, seconded by Mr. Nunez, the Board approved of Cooperative Endeavor Agreement with the Louisiana Fur and Wildlife Festival for events to be held December 5, 2014 through January 12, 2015, as presented by the Superintendent.

On the motion of Mr. Nunez, seconded by Mr. Boudreaux, the Board received for thirty day review policies to align with the 2014 Louisiana Legislative Session, as presented by the Superintendent:

Ø  ABCC-                    Term of Office

Ø  BCBB-                    Notification of School Board Meetings

Ø  BCBD-                    Agenda Preparation and Dissemination

Ø  BCBH-                    Minutes of School Board Meetings

Ø  BCBK-                    Executive Sessions

Ø  EDD-                      School Bus Scheduling and Routing

Ø  GBRJ-                    Substitute Personnel

Ø  ID-                          Curriculum

Ø  IFA-                        Instructional Materials

Ø  JBC-                       School Admission

On the motion of Mr. Sanner, seconded by Mrs. Carter the Board received the Superintendent’s report, as presented by the Superintendent.

Cameron Parish School Board

CHARLIE ADKINS, SUPERINTENDENT

Superintendent’s Report

November 10, 2014

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

1.     Human Resource Management

a.     Hired Ms. Stephanie Rogers as the new Supervisor on staff. She will address grades 6-12 Curriculum as well as Student Services. 

2.     District Operations and Financial Management

a.     Terminated rental of storage unit and expenses associated with rental unit at Cal-Cam Mini Storage used primarily by Computer One.

b.     Met with Parish Tax Assessor to review policies/procedures for paying our share of appraisal related to Sempra.

c.     Revised Substitute Teacher application to require the applicant to pay expenses associated with background checks. (CPSB had previously assumed all costs of background checks)

d.     Met with Finance/Payroll employees to review and revise Requisition Procedures, added additional documentation for school-related business absences and employee travel.

                                               i.     Identified major reoccurring expenses in an effort to seek ways to reduce spending

3.     Student Growth and Achievement

a.     Participated in conference call with State Department and Eva January, CPSS School Accountability Coordinator to review/receive District and School Report Cards for the 2013-2014 School Year. (Copies of School Report Cards attached)

b.     Met with Network 3 Support Team to coordinate Professional Development Plan for Principals and Teachers related to student performance in the classroom.

c.     Met with system Supervisors to establish specific reviews of School Accountability results with school-level Administrators and School Leadership Teams.

d.     Met with Technology Teacher Leaders from each school to establish parish-wide procedures/policies related to the use of IPADs in the classroom.

e.     Met with representatives from the ABC School in Calcasieu Parish to begin the process for offering after-hours opportunities for our students to learn trades that will lead to employment.

4.     Communication and Community Relations

a.     Represented the Cameron Parish School System at lecture by Dr. Loren Scott on the Louisiana Economic Outlook.

b.     Attended luncheon at Cheniere Energy with team of students and sponsors from each of our schools involved in the LEAD Project.

c.     Represented the Cameron Parish School System at the ground-breaking ceremony for Cameron LNG project.

d.     Represented the Cameron Parish School System at the ground-breaking ceremony for the Cameron Fisheries Project.

e.     Attended athletic events at South Cameron High School and Hackberry High School.

f.      Represented the Cameron Parish School System at Open House for Cameron Lions Club anniversary.

5.     Organizational Leadership

a.     Began development of a parish policy manual for maintaining accurate inventory of our Fixed Assets.

b.     Directed school-level administrators to attend Professional Development review of COMPASS online evaluation procedures.

c.     Attended SWLA Superintendent’s Association meeting at LSU-E.

d.     Met with Hoffpauir Architects LLC and representative from Witt/O’Briens to receive overview/orientation of Public Assistance process and guidelines.

e.     Attended meeting with FEMA/GOSHEP to discuss Rita issues. A meeting to specifically discuss Ike issues is being scheduled.

Superintendent’ Report (continued)

November 10, 2014

School Related News

School-level Veteran’s Day Programs, Tuesday, November 11

The LEAD Council (Leadership Enrichment and Development)

·       The LEAD Council is a program initiated by Jason French, Cheniere Director, Government and Public Affairs along with Cheniere Public Affairs Liaisons, Cindy McGee and Laura MacDiarmid.  The LEAD Council (Leadership Enrichment and Development) consist of 12 students selected by the principals of our 4 schools. The students were selected from a short paragraph/essay (150-250 words) on why they wish to be a part of the Council and what project ideas they wish to see the Council participate in. Students must maintain a 2.5 cumulative GPA throughout their service to the Council. The students will identify community service projects that the Council will fund and support.  The projects will be identified solely by the Council while under the supervision of an advisor and following basic criteria established by the Cameron Parish School District.  The Council will have hands-on participation in any project(s) they select for funding.

·       The purpose of the program is designed to bring together the next generation of community leaders and engage them in public service in Cameron Parish.  By empowering students to make project decisions, coordinate work and allocate a substantial budget, the program will further develop leadership skills and expose students to all the parish’s communities.

·       Cheniere Energy is providing a $20,000.00 grant to fund the Council’s activities.  They also will provide $5,000.00 to offset administrative costs for travel and other various participatory expenses.

·       Students representing their schools are:

Grand Lake High School – Kenneth Stodder, Maricela Ramirez, Darien Boudreaux, Advisor-Dolores Young

Hackberry High School – Logan Tingler, Tristan Ancelet, Lojech Wrate, Advisor-Kathy Helmer/Stephanie East

Johnson Bayou High School – Tristen Trahan, Keeley Young, Kasa Benoit, Advisor- Cindy Desonier

South Cameron High School – Ty Little, Meike Nunez, Brooklyn Frerks, Advisor- Bronwen Theriot

Grand Lake High School

·       Representatives from the Grand Lake FFA and Grand Lake Drum Line presented the colors at the ground-breaking ceremony for the Cameron LNG Project. The groups are sponsored by Mr. Poole at Grand Lake High School.

Hackberry High School

·       Held their annual High School Rodeo October 24-25. Two students placed at the Rodeo, Abbie Delcambre – 6^th in goat tying and 5^th in the pole bending and Charli Little – 1^st in Reined Cow Horse.

Roll call vote was taken to enter into Executive Session for the purpose of receiving updates and obtaining authority on the following cases and issues, as presented by Vice-President Karen Nunez.

1.         CPSB v. El Paso (Second Lake/Crab Lake), 38^th JDC Docket No. 10-18668

2.         CPSB v. Empire (Little Lake Pecan), 38^th JDC Docket No. 10-18667

ROLL CALL VOTE:

            YEAHS:            Mr. Nunez, Mr. Boudreaux, Mrs. Nunez, Mrs. Carter,

                                     Mrs. Theriot, Mr. Sanner                                 

            NAYS:             

            ABSENT:          Mrs. Trahan

Roll call vote was taken to enter into regular session, as presented by Vice- President Karen Nunez.

ROLL CALL VOTE:

            YEAHS:            Mr. Nunez, Mr. Boudreaux, Mrs. Nunez, Mrs. Carter,

                                    Mrs. Theriot, Mr. Sanner                                  

            NAYS:             

            ABSENT:          Mrs. Trahan

            On the motion of Mr. Nunez, seconded by Mr. Boudreaux, the Board authorized counsel to communicate with the Superintendent and grant Superintendent authority to approve settlements as per previous resolution.

            On the motion of Mrs. Theriot, seconded by Mrs. Carter, the Board adjourned the regular school board meeting at 6:52 pm.

 _____________________________     November 10, 2014

Marsha Trahan, President                    Date

APPROVED:

_______________________________

Marsha Trahan, President

CAMERON PARISH SCHOOL BOARD

______________________________

Charles Adkins, Superintendent

CAMERON PARISH SCHOOL BOARD