4979
Parish of Cameron
February 9, 2015
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:41 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe.
The prayer and the pledge were led by Mrs. Boudreaux and Mr. Canik.
On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board approved the agenda.
On the motion of Mrs. Boudreaux, seconded by Mr. Canik, the Board approved the minutes of the January 12, 2015 Cameron Parish School Board meetings, as prepared by the Superintendent.
On the motion of Mr. Delcambre, seconded by Mrs. Boudreaux, the Board received presentation of Quarterly Report, as presented by Carlos McGee and Trainer Jason Rodriguez, Center for Orthopaedics.
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board received report for revisions to the 2014-2015 Pupil Progression Plan, as presented by Mrs. Stephanie Rogers, Supervisor of Curriculum & Instruction.
On the motion of Mrs. Miller, seconded by Mrs. Picou the Board received the monthly report on property incomes, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board accepted the Independent Auditor’s Report, as prepared by Kolder, Champagne, Slaven and Company, LLC, as presented by Mr. Rob Carter, CPA.
On the motion of Mrs. Boudreaux, seconded by Mrs. Miller, the Board approved to table till the March 2015 Cameron Parish School Board meeting the contract with Kolder, Champagne, Slaven and Co., LLC, as Cameron Parish School Board auditor for the period of years ended June 30, 2015, 2016, 2017 and 2018, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mr. Delcambre, the Board approved the following financial issues, as presented by Mrs. Michelle Trahan:
· Authorization of payment of the bills
· Receipt of Financial Statement and Reports of Current Investments
· Receipt of Eagle Asset Management Report
· Approval of Cooperative Endeavor Agreement and Payment in Lieu of Tax Agreement for annual payment of $811, 537. by Sabine Pass LNG-GP, LLC (Cheniere Energy)
· Receipt of monthly report of FEMA Project Worksheets, as prepared by Hoffpauir Architects
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved current construction bid activities, as presented by James Hoffpauir, Project Management:
A. Projects to be bid- James Hoffpauir, Project Management
· South Cameron High School Parking Lot- Rita/Ike-Out for bid March pending FEMA approval
· South Cameron High School Improvements – Phase II – CDBG – Out to bid in March pending parking lot approval
B. Projects out for bid- James Hoffpauir, Project Management
· Hackberry High School Smokehouse- Rita Alternate Funds- Out for bid January 8, 2015- bids to be received February 5, 2015
C. Quote out for response- James Hoffpauir, Project Management
· None at this time.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved Gunter Construction, Inc., low bidder, as General Contractor for Grand Lake High School Baseball Improvements- Reserve Funds- Bids received January 15, 2015, as
presented by Mr. James Hoffpauir, Hoffpauir Architects, LLC.
Bidder Bid
Gunter Construction, LLC $215,200.
John D. Myers and Associates, Inc. No Bid
Kraus Construction, Inc. $228,300
Seth Priola Construction, LLC $239,000.
Trahan Construction $234,000.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move
forward on projects, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Smythe, the Board approved to table changes to Policy GBRK- Annual leave, with recommendation made to change policy to allow annual leave to roll over at a maximum roll over amount of 10 days, as presented by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mrs. Miller the Board received for thirty day review Policy EDAE- Student Transportation in Private Vehicles, with recommendation made to change the policy to read that the driver must maintain liability insurance coverage and removing liability insurance threshold of $250,000., as presented by the Superintendent.
On the motion of Mrs. Picou, seconded Mrs. Boudreaux the Board approved granting out-of-state travel to Grand Lake High FFA to attend the National FFA Convention, October 27-31, 2015, in Louisville, Kentucky; two teachers, 10 students with funding for flights, lodging and expenses provided by Grand Lake FFA, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Boudreaux the Board received the Superintendent’s report, as presented by the Superintendent.
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
February 09, 2015
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Formed a committee to work on revising the Support Personnel Plan for Evaluation. This plan addresses all employees not evaluated through the COMPASS system. It appears the last revision to this plan was in 2004. The committee is working to update job descriptions and evaluation forms. We hope to have the new plan ready for the March Board meeting. It would be our intention to have the plan approved for implementation in the 2015-2016 evaluation year.
2. District Operations and Financial Management
a. Met with representatives from First Financial concerning employee benefits.
b. Scheduled meeting with representatives from Network 3 regarding District Planning and Budgeting.
3. Student Growth and Achievement
a. Met with students and judges for the Cameron Parish Student of the Year Program. (Many thanks to Eva January for coordinating this program!)
b. Met with representatives from Edmentum, an online course provider, to investigate the possibility of adding an online component to our course catalogue.
c. Met with representatives of the Louisiana Department of Education Network 3 team to review strategies for the upcoming PARRC exams.
d. Attended the Finance Park Program at Citgo Park in Sulphur. This program was provided for our students enrolled in Journey to Careers classes. (Many thanks to Mrs. Rogers for coordinating this event!)
4. Communication and Community Relations
a. Represented the school system at the swearing in ceremony of the new District Attorney.
b. Met with the faculty of South Cameron High School.
5. Organizational Leadership
a. Attended the JUMPSTART Convention in Baton Rouge. Please note that our team was disappointed to see Cameron parish listed as a “Jump Start Fast Follower” in the brochure while the rest of the parishes in our region were listed as “Jump Start Pioneers”. We have already implemented programs/plans to change our label!
b. Met with Mr. Brossett regarding the generator at JBHS.
c. Met with representatives from Jeff Davis Electric and the architect/construction crew for JBHS to determine placement of power for the rebuild project.
d. Participated in Superintendent’s Conference call with Superintendent White addressing various programs and policies in the state.
e. Attended meeting with FEMA and GOSHEP representatives regarding PW appeals and closeouts related to RITA and the Johnson Bayou rebuild.
The Board voted to enter into executive session for the purpose of receiving updates on the following cases and issues– Chad Mudd, Mudd & Bruchhaus, LLC, as presented by President Marsha Trahan.
· CPSB v. (Little Lake Pecan) v. Apache, Davis Oil, BP & Wagner Oil, 38th JDC Docket No. 10-18672
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe
NAYS:
ABSENT:
The Board voted to enter into regular session, as presented by President Marsha Trahan:
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller,
John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe
NAYS:
ABSENT:
On the motion of Mrs. Smythe, seconded by Mrs. Miller, the Board received updates and/ or action on the following cases and issues, as presented by the Superintendent:
· CPSB v. (Little Lake Pecan) v. Apache, Davis Oil, BP & Wagner Oil, 38th JDC Docket No. 10-18672
On the motion of Mrs. Picou, seconded by Mrs. Smythe, the Board adjourned the regular school board meeting at 8:59 PM.
_____________________________ February 9, 2015
Marsha Trahan, President Date
APPROVED:
_______________________________
Marsha Trahan, President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD