5027
Parish of Cameron
November 16, 2015
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance are: Marsha Trahan, Christi Labove, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe. Absent: Rhonda Boudreaux
The prayer and the pledge were led by Mrs. Miller and Mr. Canik.
On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board approved the agenda.
On the motion of Mrs. Picou, seconded by Mrs. Smythe, the Board approved the minutes of the October 12, 2015 Cameron Parish School Board meetings, as prepared by the Superintendent.
On the motion of Mrs. Miller, seconded by Mr. Canik the Board received presentation of Quarterly Report, as presented by Trainer Jason Rodriguez, Center for Orthopaedics.
Presentation from Cameron LNG in regards to libraries donations was moved to December 2015 meeting due to Mr. Stevie Trahan, External Relations Manager, Cameron LNG unable to attend.
On the motion of Mrs. Labove, seconded by Mrs. Trahan the Board received the monthly report on property incomes, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved granting a right of use to the Cameron Parish Police Jury to construct a terrace system on School Board property at Little Chenier (Section 16 T14S R5W) as presented by Mr. Lee Bloch, Bloch, Briggs and Associates and Mr. Ryan Bourriaque, Parish Administrator.
The Board voted to enter into executive session for the purpose of prospective litigation with Transcontinental Gas Pipeline affecting a proposed pipeline to be built to supply gas to Chenier LNG. Section 16 Township 15 South Range 14 West and Section 16 Township 15 South Range 15 West (Johnson Bayou and West Johnson Bayou), as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre,Paula Smythe
NAYS:
ABSENT: Rhonda Boudreaux
The Board voted to enter into regular session, as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambe, Paula Smythe
NAYS:
ABSENT: Rhonda Boudreaux
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board rejected the offer from Transcontinental Gas Pipeline and requested that Mr. Lee Bloch, Bloch, Briggs and Associates and Assistant District Attorney Glenn Alexander continue to negotiate an offer on the proposed Gulf Trace Lateral Expansion, as presented by Mr. Lee Bloch, Bloch, Briggs and Associates and the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board gave public notice of the following, as presented by the Superintendent:
NOTICE is hereby given in compliance with La. R.S. 42:19.1, that the Cameron Parish School Board, Cameron, Louisiana, will meet in open and public session on the 11th day of January, 2016, at 5:00 p.m., at School Board Office, 510 Marshall Street, Cameron, Louisiana, to consider calling an election to be held on April 9, 2016 in Cameron Parish, Louisiana, for levy of an ad valorem property tax for the purpose of giving additional support to the maintenance, improvement and operations of the public elementary and secondary school system in Cameron Parish.
Announce: November 16, 2015 (regular meeting)
Publish: November 19, 2015 (Cameron Pilot)
On the motion of Mrs. Miller, seconded by Mrs. Trahan, the Board received the Attorney General’s opinion regarding funds which may be used to pay Bonds, as presented by Assistant District Attorney Glenn Alexander.
The Board held a roll call vote to consider rescinding the previous adoption of Grand Lake District #4 of 0.00 mills for 2015 held at the April 20, 2015 Cameron Parish School Board Meeting, as presented by Mrs. Michelle Trahan.
Roll call vote to rescind previous adoption of Grand Lake District #4 of 0.00 mills
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe
NAYS: None
ABSENT: Rhonda Boudreaux
ABSTAIN: None
The Board held a roll call vote to Adopt 2015 millage rates for Grand Lake District #4, as presented by Mrs. Trahan.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe
NAYS: None
ABSENT: Rhonda Boudreaux
ABSTAIN: None
DISTRICT TAXES MILLAGE
School District No. Four Bond & Interest 13.10 mills
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the following financial issues, as presented by Mrs. Michelle Trahan:
· Authorization of payment of the bills
· Receipt of Financial Statement and Reports of Current Investments
· Receipt of Eagle Asset Management Report
· Receipt of monthly report on FEMA Project Worksheets, as prepared by Hoffpauir Architects
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board received monthly report on FEMA Project Worksheets, as prepared and presented by James Hoffpauir, Hoffpauir Architects.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved current construction bid activities, as presented by James Hoffpauir, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
South Cameron High School Parking Lot- FEMA PW4813- pending FEMA approval/ appeal
South Cameron High School Gym Ceiling- Rita Alt- FEMA- PW 4753- Requested to FEMA 4-13-15 decision to be received by December 29, 2015
Grand Lake Baseball Field and North Road Lighting- FEMA- Rita Alt.- PW 4753- Requested to FEMA 4-13-15- decision to be received by December 29,2015
B. Projects out for bid/quotes- James Hoffpauir, Project Management
None at this time.
C. Quote out for response- James Hoffpauir, Project Management
o None at this time.
D. Approval of bid and quote awards- Architects and Project Management
o None at this time.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved Change Order No. 2- Hackberry Smokehouse- increasing contract 35 additional days, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved Change Order No. 3- Hackberry Smokehouse- increasing contract $7059.06 to cover cost to repair (2) structural columns with damage, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved Change Order No. 5- Johnson Bayou High School Track Concession/ Restroom/ Storage and Misc. Storm Repairs- increasing contract by $10,618.72 to cover cost to add electrical receptacles in the infield of the track, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved, with recommendations of Hammonds, Sills, Adkins & Guice, LLP, revisions to the following policies, in accordance with the Acts of the 2015 Regular Legislative Session, as presented by the Superintendent:
Ø EDD- School Bus Scheduling and Routing
Ø JCDB- Student Dress Code
Ø JDD- Suspension
Ø JDE- Expulsion
On the motion of Mrs. Miller, seconded by Mrs. Smythe, the Board approved approved policy DC- Annual Operating Budget, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved policy JBCC- Student Assignments with recommended revisions, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board received for an additional 30 day review Change Order Policy FGF, with recommended changes, as prepared by Charles Hardie of Hammonds, Sills, Adkins & Guice, LLP, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Picou the Board received for 30 day review policies, as presented by the Superintendent:
Ø KF- Political Activities
Ø KIA- Distribution of Political Campaign Materials
On the motion of Mrs. Labove, seconded by Mrs. Picou, the Board received the Superintendent’s Report as presented by the Superintendent:
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
November 16, 2015
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Met with representatives from Louisiana Department of Education Network 3 to create a staffing plan for Cameron Parish Schools.
b. Met with faculties during October In-service days.
c. Interviewed and hired temporary replacement for SBO Receptionist.
d. Conducted November Principal’s meeting hosted by Grand Lake High School.
2. District Operations and Financial Management
a. Met with Financial Auditing firm to discuss and review plans for audit of 2014-2015 School Year.
b. Met with representatives from GOHSEP in preparation for meeting with FEMA.
c. Completed walkthrough with architect at GLHS Baseball field.
d. Completed final punch list walkthrough at Johnson Bayou High School.
e. Met with Gunter Construction to confirm timeline for completion of JBHS Track Concession/Restroom Building.
f. Met with FEMA Representatives to reach conclusions on several lingering project worksheet issues. Unfortunately, resolution was only reached on two project worksheets and the rest are being appealed to the regional level.
g. Completed walkthrough at Bus Garage.
h. Met with District Attorney to receive and review Attorney General’s Opinion regarding use of funds to pay bond debt.
3. Student Growth and Achievement
a. Met with representatives from Apple Education Division to begin to formulate a plan for Professional Development for teachers regarding use of the iPads in instruction.
b. Met with representatives of the HeadStart Program in Calcasieu Parish to begin planning for expansion of the HeadStart Program in Cameron Parish.
c. Met with C & I staff in preparation for November Principal Meeting.
d. Participated in webinar with LDOE regarding release of Spring 2015 Test scores.
e. Participated in Superintendent’s Conference Call regarding school performance scores.
f. Met with representatives of Cameron Parish HeadStart and CPSB C&I Staff to begin planning for expansion of HeadStart services in Cameron Parish.
g. Met with Parish Technology Committee and Apple Education representatives.
4. Communication and Community Relations
a. Attended the South Cameron High School Homecoming Parade and bonfire ceremony.
b. Attended basketball tourney at Hackberry High School.
c. Attended Veterans Day Programs at Grand Lake High School and Hackberry High School.
5. Organizational Leadership
a. Attended LDOE Network 3 Summit in Crowley.
b. Attended a called meeting for Superintendents in Baton Rouge regarding plans for Spring 2016 testing changes.
On the motion of Mrs. Labove, seconded by Mrs. Picou, the Board adjourned the regular school board meeting at 7:25 p.m.
_____________________________ November 16, 2015
Joseph Delcambre- President Date
APPROVED:
_______________________________
Joseph Delcambre. President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD