5045
Parish of Cameron
March 14, 2016
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:03 pm, members in attendance are: Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe. Members absent: Marsha Trahan
The prayer and the pledge were led by Mrs. Picou and Mrs. Smythe.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the agenda.
On the motion of Mrs. Picou, seconded by Mr. Canik, the Board approved the minutes of the February 22, 2016 Cameron Parish School Board meeting, as prepared by the Superintendent.
The Board received presentation of Quarterly Report from Center for Orthopaedics, as presented by Trainer Jason Rodriguez.
On the motion of Mrs. Picou, seconded by Mrs. Boudreaux, the Board received presentation in reference to running K-9 in the schools, as presented by Milton Collins and Wade Granger of the Cameron Parish Sheriff’s Office.
The Board approved by Roll Call Vote to non-renew the contract with Interquest Detection Canines and for the Cameron Parish Sheriff’s Office to assume the duties of running K-9 in the schools, as presented by the Superintendent:
Roll Call Vote
YEAHS: Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe
NAYS:
ABSENT: Marsha Trahan
The Board received monthly report on property income report as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates, and presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board received information to consider adopting a Resolution in support of our local 4-H program to continue to serve our students, as requested by Kevin Savoie, Area Agent SW Region and presented by the Superintendent.
The Board approved by Roll Call Vote to adopt a Resolution in support of our local 4-H program to continue to serve our students, as requested by Kevin Savoie, Area Agent SW Region and presented by the Superintendent:
Roll Call Vote
YEAHS: Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe
NAYS:
ABSENT: Marsha Trahan
The Board received reports on the following financial issues, as presented by Mrs. Michelle Trahan:
· Authorization of payment of the bills
· Receipt of Financial Statement and Reports of Current Investments
· Receipt of Eagle Asset Management Report
The Board received monthly report on FEMA Project Worksheets, as prepared and presented by James Hoffpauir, Hoffpauir Architects.
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved advertising for bids for the items noted, as presented by the Superintendent:
1. Copy Paper – 2016 – 2017 school year
2. Official Journal – 2016 – 2017 school year
3. Bread, Milk, Canned/Frozen, Support, Meat and Non Food (August 2016 – May 2017) 2016-2017 school year
4. Janitorial Supplies – 2016-2017 school year
5. Paper Goods – 2016-2017 school year
The Board received reports on current construction bid activities, as presented by James Hoffpauir, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
o South Cameron High School Parking Lot- FEMA PW4813- pending FEMA Obligation- no bid date set
o South Cameron High School Gym Ceiling- Rita Alt- FEMA- PW 4753- advertise for bids in April. Receive bids in May and issue notice to proceed in mid-June.
o Grand Lake Baseball Field and North Road Lighting- FEMA- Rita Alt.- PW 4753- advertise for bids March 17, 24 and 31. Receive bids April 14.
B. Projects out for bid/quotes- James Hoffpauir, Project Management
o None at this time.
C. Quote out for response- James Hoffpauir, Project Management
o None at this time.
D. Approval of bid and quote awards- Architects and Project Management
o None at this time.
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved Change Order No. 2- Johnson Bayou High School – New Generator- additional rain days increasing contract by 12 additional days, as presented by Hoffpauir Architects, LLC, Project Architects.
On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board approved removal of policy IDDE- Drivers Education due to Cameron Parish School System not offering course any longer, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Picou the Board approved granting out-of-state travel to the Grand Lake High School Group to visit the Kemah Boardwalk, in Kemah TX., on April 15, 2016, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the 2016-2017 Cameron Parish School Board District Calendar, as presented by the Superintendent.
The Board received the Superintendent’s Report as presented by the Superintendent:
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
March 14, 2016
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Presented to Grand Lake High School, South Cameron High School, Johnson Bayou High School and Hackberry High School to review information about the Ad Valorem Tax Renewal.
2. District Operations and Financial Management
a. Met with Legal Counsel at JBHS to review items of concern related to completion of construction.
b. Participated in conference call with employee benefits provider to review proposed changes in premiums for some benefits.
c. Met with representative of CTI Tech in an effort to negotiate a better price for service of our school security camera systems and fire alarm systems.
d. Met with a financial representative committee to verify plans for asset management.
3. Student Growth and Achievement
a. Met with Principals and C&I Staff as part of monthly Principal’s meeting.
b. Met with area Superintendents at Regional Meeting hosted by LSU-Eunice.
c. Met with C&I Staff to begin process of hosting an external review team for AdvancED.
4. Communication and Community Relations
a. Observed Common Enrollment procedures for Pre-K, KN at Hackberry High School.
b. Presented information about Ad Valorem Tax Renewal at Community Meetings at Hackberry High School and South Cameron High School.
c. Attended Workforce Development Committee Meeting at SEED Center. (McNeese University)
d. Presented to the Cameron Council on Aging to inform them of the Ad Valorem Tax Renewal.
e. Observed the National Honor Society Induction Ceremony at South Cameron High School.
f. Attended the monthly Lions Club Luncheon.
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board adjourned the regular school board meeting at 6:11 p.m.
_____________________________ March 14, 2016
Joseph Delcambre- President Date
APPROVED:
_______________________________
Joseph Delcambre. President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD