5054
Parish of Cameron
June 13, 2016
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 4:00 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, John Canik, Sheila Miller, Sharon Picou, Joseph Delcambre and Paula Smythe. **Rhonda Boudreaux arrived at 4:53 pm
The prayer and the pledge were led by Mrs. Picou and Mrs. Smythe
On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board approved the agenda.
On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board approved the minutes of the May 9, 2016 regular meeting of the Cameron Parish School Board, as prepared by the Superintendent.
The Board received presentation of Quarterly Report for the period of February through April 2016, as presented by Trainer Jason Rodriguez, Center for Orthopaedics.
On the motion of Mrs. Miller, seconded by Mr. Canik the Board received information from Paulette Campbell, Hackberry High School Student Council Sponsor regarding Macie Thomas that is the District VI Student Council Officer and has been invited to attend the Southern Convention in Lebanon, Tennessee, October 14th through the 18th, 2016 and approved out-of-state travel request to attend the Southern Convention in Lebanon, Tennessee for Macie Thomas, District VI Officer and seven additional students, as presented by the Superintendent.
On the motion of Mrs. Picou, seconded by Mr. Canik, the Board approved discussion of Policy IDE-Co-Curricular and Extra Curricular Student Activities, and requested that Policy IDE be placed on the July 2016 Cameron Parish School Board meeting agenda to discuss revision to policy, as presented by Mrs. Smythe.
On the motion of Mrs. Miller, seconded by Mrs. Trahan, the Board approved to waive the policy guidelines for Policy IDE-Co-Curricular and Extra Curricular Student Activities and approve stipend Request for Hackberry High School Student Council Member- Macie Thomas, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved the purchase of hardware and insurance to allow current iPads to continue to be utilized in the school system, decision was made to approve Option #2 with the ultimate coverage, which was to keep current iPads and buy 3rd party insurance along with Option #3 which was for the additional purchase of keyboards, as presented by Mrs. Courtnie King, Supervisor.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved and identified the remainder balance of the tobacco funds (to exhaust the balance) and undesignated reserve funds as the funding source for the purchase of hardware and insurance to allow current iPads to continue to be utilized in the school system, as presented by Mrs. Courtnie King, Supervisor.
On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board approved for 30 day review revisions to Policy JCDA, Student Code of Conduct for 2016-2017, per annual Discipline Policy Review Committee meeting, as prepared by Mrs. Stephanie Rogers- Supervisor.
The Board received the monthly property income report as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board authorized payment of the bills, as presented by Mrs. Michelle Trahan:
The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board discussed the 2016-2017 allocation proposals, as presented by Mrs. Michelle Trahan.
The Board received the initial draft of the 2016-2017 budget, as presented by Mrs. Michelle Trahan.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved revisions to the 2016-2017 Substitute Salary Schedule, effective July 1, 2016, as presented by Mrs. Michelle Trahan.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved revisions to the 2016-2017 Selected Staff salary schedule, effective July 1, 2016, as presented by Mrs. Michelle Trahan.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved Revision of salary schedule to delete the 5 year-25 year guideline for placement of personnel on the Cameron Parish School Board salary schedule effective July 1, 2016, as presented by Mrs. Michelle Trahan and Mr. Brady Wainwright.
The Board received monthly report on FEMA Project Worksheets, as prepared and presented by Mr. Steve Reed, Hoffpauir Architects.
On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board approved accepting bids for the items noted, as presented by the Superintendent:
1. Copy Paper – 2016– 2017 school year
2. Official Journal – 2016 – 2017 school year
3. Bread, Milk and Non Food (August 2016 – May 2017) 2016-2017 school year
4. Janitorial Supplies – 2016-2017 school year
5. Paper Goods – 2016-2017 school year
6. Lunchroom Non-Food Bid- 2016-2017 school year
The Board received information on major maintenance projects at school sites and discussed funding sources for projects, as presented by Mr. Stevie Barnett, Maintenance Supervisor.
On the motion of Mrs. Miller, seconded by Mrs. Labove the Board approved the following items for Hackberry High School, , as presented by Mr. Stevie Barnett, Maintenance Supervisor and approved the funding source to be from undesignated reserve funds, Opposed: Paula Smythe:
· Replace canopy roof under the bus pick-up in front of the school
· Paint the exterior of main building and high school building
· Replace flat roof of the old gym and replace flat roof of junior high wing and storage area
· Repair sidewalk and drive in front of main building
· Extend the height of the left field fence at the baseball field
· Place more dirt/mulch at Pre-K & Kindergarten playground area
· Replace gutters on exterior of the school wherever necessary
· Pressure wash exterior of school
· Refurbish girl’s dressing room showers in the old gym
· Add security window at front door entrance of the school
· Add phone and internet to front office along with a P.A. system
· Repaint AP office
· Interior touchup paint wherever necessary in the school
· Cameras and DVR’s may need replacing (system to be updated)
· Add Siemens BAS insight workstation system to areas of the cafeteria and new gym for better energy savings
· Clean or replace curtains in auditorium- Rita Contents Funds to be used
On the motion of Mrs. Trahan, seconded by Mrs. Labove, the Board approved the following items for Johnson Bayou High School, as presented by Mr. Stevie Barnett, Maintenance Supervisor and approved the funding source to be from Special Projects Fund:
· Adding more cameras at certain areas of the school and old gym
· Hydro seeding certain areas of the campus grounds and landscaping
· Adding more limestone at the driveway and concession stand areas
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved the following items for South Cameron High School, as presented by Mr. Stevie Barnett, Maintenance Supervisor and approved the funding source to be from Special Projects Fund:
· Enclosing a 14’ fence with a screen under the new fieldhouse
· Fixing existing water pipe that is in the wall of the basketball concession stand of the new gym
· Cameras and DVR’s may need replacing (system may need updating)
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the following items for Grand Lake High School, as presented by Mr. Stevie Barnett, Maintenance Supervisor and approved the funding source to be from undesignated reserve funds:
· Floor repair in one of the t-buildings
· Old library needs to be repainted
· Add Siemens BAS insight workstation system to the fieldhouse for better energy savings
· Cameras and DVR’s may need replacing (system may need updating)
The Board received reports on current construction bid activities, as presented by Steve Reed, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
· South Cameron High School Parking Lot- FEMA PW4813- pending FEMA Obligation- no bid date set
B. Projects out for bid/quotes- James Hoffpauir, Project Management
o None at this time.
C. Quote out for response- James Hoffpauir, Project Management
o None at this time.
On the motion of Mrs. Miller, seconded by Mrs. Trahan, the Board approved Sam Istre Construction, Inc., low bidder, as General Contractor for South Cameron High School Main Gym Ceiling Renovation- FEMA –Rita Alt. PW 4753
Bidder Base Bid Alt #1-Add
Sam Istre Construction, Inc. $56,500. $6,400.
Gunter Construction Inc. $80,400. $8,600.
K & J Development of SWLA $61,000. $3,000.
Shannon Smith Construction $101,000. $3,500.
Michael Leblanc Construction $68,934. $8,000.
Seth Priola Construction $$62,200. $2,000.
Miller & Associates Development $75,700. $3,300.
The Board received proposals for warranty work at Johnson Bayou High School, as presented by Mr. Randy Broussard, Randall D. Broussard Architects,LLC.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved proposed solution to install spray foam insulation in place of the ceiling tiles under the mechanical decks at Johnson Bayou High School, funding source to be Designated Reserve Funds per Board action December 2012, as presented by Mr. Randall Broussard, Randall Broussard Architects, LLC.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved proposed solution to install a scupper to alleviate the drainage of the west mechanical deck at Johnson Bayou High School, this cost to be absorbed by architect, as presented by Mr. Randall Broussard, Randall Broussard Architects, LLC.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved proposed solution at a cost of $3,450 for fence modification at Johnson Bayou High School for the issues with security gates under the school, as presented by Mr. Randall Broussard, Randall Broussard Architects, LLC.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved the proposed solution to install pipe supports to the free standing drainage pipes in the parking areas under Johnson Bayou High School, with funding source to be Designated Reserve Funds per Board action December 2012, as presented by Mr. Randall Broussard, Randall Broussard Architects, LLC.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved to table till the July 2016 Cameron Parish School Board meeting the proposed solution for access to the mechanical deck above the kitchen at Johnson Bayou High School, as presented by Mr. Randall Broussard, Randall Broussard Architects, LLC.
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board received for 30 day review revisions to Cameron Parish School Board Policy GBE- Assignment, to clarify allotment of teacher aides to schools, as presented by the Superintendent.
On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board received for 30 day review revisions to Cameron Parish School Board Policy IEC-Class Size, to clarify Cameron Parish’s target for teacher to student ratio, as presented by the Superintendent.
Opposed: Paula Smythe
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved the proposed 2016-2017 Personnel Positions as per Cameron Parish School Board Policy GBB-Personnel Positions, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Trahan, the Board approved renewal of Administrator contracts for the following 2016 expirations, as presented by the Superintendent:
o South Cameron High School- Principal and Assistant Principal
o Johnson Bayou High School- Principal and Assistant Principal
The Board voted to enter into Executive Session for the purpose of discussion of contract terms and renewal of the Superintendent’s Contract- President Joseph Delcambre
Roll Call Vote : YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe
NAYS:
ABSENT:
The Board voted to enter into regular session, as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe
NAYS:
ABSENT:
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved to enter into negotiations for the extension of the Superintendent’s contract for one additional year and to form a negotiation group to consist of Mr. Joseph Delcambre, Mrs. Sheila Miller, Mrs. Paula Smythe and Mrs. Marsha Trahan.
The Board received the Superintendent’s Report as presented by the Superintendent
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
June 13, 2016
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Met with Curriculum and Instruction Committee to continue to work on staffing plans for 2016-2017. Met with Principals as well to review staffing numbers and teaching assignments.
b. Met with Coaches Committee to revise and refine current Coaching Supplement schedule.
c. Met with C&I staff, payroll staff, and finance staff to verify staffing numbers for 2016-2017.
d. Met with Food Service staff and other SBO personnel to prepare for assuming duties of Food Service Bookkeeper upon retirement.
2. District Operations and Financial Management
a. Conducted annual Board Retreat at Hackberry High School to address system related issued requiring in-depth discussion. Several Departments provided detailed presentations.
b. Participated in conference call with Workman’s Comp contract provider.
c. Visited with bookkeepers/administrators regarding district plan to address recent sales tax requirements as part of Legislative action.
d. Met with local architect to review submitted proposals for correcting issues at Johnson Bayou High School.
e. Attended pre-construction meeting at GLHS road/baseball lighting project.
f. Met with representatives of Fish and Wildlife Services at Cameron Prairie to continue discussion of sixteenth section land proposal.
3. Student Growth and Achievement
a. Participated in Superintendent’s Conference call with Superintendent White.
b. Met with Curriculum and Instruction staff to review Summer School plans, Discipline Policy, July Professional Development Schedule and Back to School In-service plans.
4. Communication and Community Relations
a. Attended graduation ceremonies for Grand Lake High School, Hackberry High School, and South Cameron High School. (Johnson Bayou and Hackberry scheduled same evening this year)
b. Attended organizational meeting of Cameron Parish Veterans Wall LLC.
c. Attended Chamber SWLA Education and Workforce Development Committee meeting at McNeese SEED Center.
d. Attended Lions Club Scholarship and Citizenship Awards luncheon.
On the motion of Mrs. Trahan, seconded by Mrs. Smythe, the Board adjourned the regular school board meeting at 8:15 p.m.
_____________________________ June 13, 2016
Joseph Delcambre- President Date
APPROVED:
_______________________________
Joseph Delcambre. President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD