5068

Parish of Cameron

September 12, 2016

 

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance are: Marsha Trahan, Christi Labove, John Canik, Sheila Miller, Sharon Picou, Joseph Delcambre and Paula Smythe

Arrived @ 5:07 pm- Rhonda Boudreaux

 

The prayer and the pledge were led by Mrs. Trahan and Mrs. Labove.

 

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the agenda.

 

On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board approved the minutes of the August 8, 2016 regular meeting of the Cameron Parish School Board, as prepared by the Superintendent.

 

The Board received information from Donovan Chasson, Grand Lake High School student on information received at the “Buddy Program” in Ruston, LA, this summer.

 

On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board held a roll call vote to adopt millage rates for the tax year 2016 at the maximum allowable adjusted millage, as presented by Mrs. Trahan:

 

Roll Call Vote

YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe              

NAYS:

ABSENT:

 

On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board held a roll call vote to adopt Grand Lake millage rates at zero (0) for the tax year 2016, as presented by Mrs. Trahan:

 

Roll Call Vote

YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe              

NAYS:

ABSENT:

 

On the motion of Mrs. Trahan, seconded by Mrs. Smythe, the Board adopted the 2016-2017 Cameron Parish School Board Budget, as presented by Mrs. Trahan.

 

The Board received information on payment of the bills, as presented by Mrs. Michelle Trahan.

 

The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.

 

On the motion of Mrs. Miller, seconded by Mrs. Smythe, the Board approved revisions to Support Staff Salary Schedules Notes for placement, as presented by Mrs. Michelle Trahan.

 

The Board received monthly report on FEMA Project Worksheets, as prepared and presented by Mr. James Hoffpauir, Hoffpauir Architects.

 

The Board received information on the following land issues as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates:

 

1.   Operational Updates

      A. Road Usage- Chalkley Section

      B. Proposed Ducks Unlimited Project

      C. Acreage usability-Johnson Bayou

2. Update on negotiations with U.S. Fish & Wildlife

3.  Monthly report on property income

 

On the motion of Mrs. Miller, seconded by Mrs. Picou the Board accepted Bryan Taveney, as high bidder on Cameron Parish School Board Section 16T14SR6W Muria Surface Lease, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.

 

On the motion of Mrs. Miller, seconded by Mrs. Picou the Board accepted Ryan Navarre, as high bidder on Cameron Parish School Board Section 16T14SR11 N. Holly Beach Surface Lease, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.

 

On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved renewal of the Casualty Package with Berkley Insurance Company with premium of $60,539.00 (premium is subject to change upon receipt of completed applications and updated exposures), as presented by Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division.

 

On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved renewal of the Crime coverage of $250,000 with Travelers Casualty & Surety Company of America with premium of $2,758.00. (second year of a three-year term), as presented by Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division.

 

On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved renewal of the Excess Workers Compensation coverage at a rate of 0.3377 per 100 with New York Marine and General Insurance Company (Midlands) with premium increasing due to loss development for a total premium of $40,925 (premium is subject to change upon receipt of completed applications), as presented by Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division.

 

On the motion of Mrs. Picou, seconded by Mr. Canik, the Board approved to accept $1,000,0000 Uninsured / Underinsured Motorist Bodily Injury/Physical Damage Coverage on the automobile policy, as per expiring and further move to authorize the Superintendent to sign on behalf of the Cameron Parish School Board to accept Uninsured/ Underinsured Motorist Bodily Injury/Physical Damage coverage on the Automobile policy, as presented by Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division.

 

The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:

 

A.  Projects to be bid-   James Hoffpauir, Project Management

 

 

B.  Projects out for bid/quotes-   James Hoffpauir, Project Management

o   None at this time.

 

C.  Quote out for response-   James Hoffpauir, Project Management

o   None at this time.

 

On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved to reject all bids on the Hackberry High School Entry Canopy Bid 2016-09-13, as presented by Mr. Stevie Barnett and Mr. David Brosett, Brosett Architects, LLC.

 

On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved to accept Morgan Roofing, as low bidder, for Hackberry High School Reroofing Bid 2016-09-14, as presented by Mr. Stevie Barnett and Mr. David Brosett, Brosett Architects, LLC.

 

 On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

 

The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.    

 

On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved revisions to the Cameron Parish School Board Pupil Progression Plan as presented for input to local stakeholder’s committee, as presented by the Superintendent.

 

On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved policies presented at the July 2016 Cameron Parish School Board meeting to align with the 2016 Louisiana Legislative Session, as presented by the Superintendent:

 

Ø  Policy BH-         School Board Ethics

Ø  Policy DIEA-      Preservation of School Board Records Due To Legal Action

Ø  Policy EBBG-    Hazardous Substances

Ø  Policy GBD-      Employment of Personnel

Ø  Policy GBI-        Evaluation of Personnel

Ø  Policy GBL-       Tenure

Ø  Policy IDCH-     Home Study Program

 

The Board received information of School Board Member training hours earned in 2015, per Statute, as presented by the Superintendent:

                          Marsha Trahan                            18.5 hours

                                       Christi Labove                             16.5 hours

                                       Rhonda Boudreaux                     14.5 hours

                                       Sheila Miller                                23    hours

                                       John Canik                                  6      hours

                                       Sharon Picou                              18    hours

                                       Joseph Delcambre                      16.5 hours

                                       Paula Smythe                              36    hours

 

The Board received the Superintendent’s Report as presented by the Superintendent

 

Cameron Parish School Board

CHARLIE ADKINS, SUPERINTENDENT

Superintendent’s Report

September 12, 2016

 

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

 

1.     Human Resource Management

a.     Met with Central Office staff to review opening of school procedures, evacuation procedures, and plans to address job duties for personnel not replaced at Central Office.

b.     Met with school Principals, Curriculum and Instruction Staff, and representatives from LDOE for Principal’s meeting to begin work on goal setting for school-level administrators.

 

2.     District Operations and Financial Management

a.     Participated in a phone conference with representatives of Capital One Bank regarding new possibilities for investment of school system funds.

b.     Met with representatives of local government and industries concerning future plans for the parish. 

c.     Attended bid openings for Hackberry High School canopy and roofing project.

d.     Met with land manager and representatives of the USFWS concerning proposed land swap arrangements.

e.     Participated in webinar to receive information about using Board Docs as a method of compiling Board packets and meeting minutes.

f.      Participated in calls with representatives from GOHSEP regarding change in staffing at the state level for Cameron Parish contacts. 

 

3.     Student Growth and Achievement

a.     Participated in Superintendent’s Conference call with state Superintendent White.

b.     Participated in Curriculum and Instruction District Planning conference call.

 

4.     Communication and Community Relations

a.     Attended opening of school at each school site.

 

5.     Organizational Leadership

a.     Attended SWLA Chamber Education Workforce Committee Meeting at the SEED Center on McNeese State University Campus.

 

The Board voted to enter into Executive Session for the purpose of discussion of the following items, as presented by President Joseph Delcambre:

·        Discussion and action regarding superintendent’s recommendation relative to employment.*

·        Discussion of renewal of Superintendent contract

 

*In accordance with La. R.S. 42:17(A)(1), the board may enter into executive session to discuss this agenda item.

 

Roll Call Vote

YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik,

                 Sharon Picou, Joseph Delcambre, Paula Smythe              

NAYS:

ABSENT:

 

The Board voted to enter into regular session, as presented by President Joseph Delcambre.

            Roll Call Vote

YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe

NAYS:

ABSENT:   

 

On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board accepted the Superintendent’s personnel recommendation.

 

On the motion of Mrs. Picou, seconded by Mrs. Smythe, the Board adjourned the regular school board meeting at 7:45 p.m.

 

 _____________________________     September 12, 2016

Joseph Delcambre- President                    Date

 

APPROVED:

_______________________________

Joseph Delcambre. President

CAMERON PARISH SCHOOL BOARD

_______________________________                            

Charles Adkins, Superintendent

CAMERON PARISH SCHOOL BOARD