5116
Parish of Cameron
September 11, 2017
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, Sharon Picou, Joseph Delcambre and Paula Smythe. Absent: John Canik
The prayer and the pledge were led by Mrs. Boudreaux and Mrs. Picou.
On the motion of Mr. Delcambre, seconded by Mrs. Picou, the Board approved the agenda.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board approved the minutes of the August 14, 2017 regular meeting of the Cameron Parish School Board, as prepared by the Superintendent.
On the motion of Mrs. Labove, seconded by Mrs. Boudreaux, the Board approved payment of the bills, as presented by Mrs. Michelle Trahan.
The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved the Louisiana Compliance Questionnaire as requested by Gragson, Casiday and Guillory, L.L.P, and presented by Mrs. Michelle Trahan.
The Board received information on Grand Recap by Taxing Districts as received from Cameron Parish Tax Assessor’s Office, as presented by Mrs. Michelle Trahan.
On the motion of Mrs. Picou, seconded by Mrs. Smythe the Board approved acceptance of the Budget for 2017-2018 fiscal year, as presented by Mrs. Michelle Trahan.
On the motion of Mr. Delcambre, seconded by Mrs. Boudreaux, the Board approved the following insurance items, as presented by Mrs. Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division:
A. Consider renewal of the Casualty Package with Berkley Insurance Company with a slight premium increase- for a total of $63,000.
B. Consider renewal of the Crime coverage of $250,000 with Travelers Casualty & Surety Company of America with premium of $2,758.00.
C. Consider renewal of the Excess Workers Compensation coverage with New York Marine and General Insurance Company (Midlands) with a slight premium increase for a total premium of $41,045.
** Total annual renewal premium for coverage- A. Casualty Package /B. Crime /C. Excess Workers Compensation is $106,803.
D. To accept $1,000,0000 Uninsured / Underinsured Motorist Bodily Injury/Physical Damage Coverage on the automobile policy, as per expiring and further move to authorize the Superintendent to sign on behalf of the Cameron Parish School Board to accept Uninsured/ Underinsured Motorist Bodily Injury/Physical Damage coverage on the Automobile policy.
The Board received information on the monthly report on property income as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates.
The Board received information on the surface lease sale affecting the Lacassine Refuge Section (Section 16 Township 12 South Range 5 West, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
On the motion of Mr. Delcambre, seconded by Mrs. Labove, the Board approved re-scheduling of the lease sale of the Lacassine Refuge Section (Section 16 Township 12 South Range 5 West, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
On the motion of Mrs. Trahan, seconded by Mrs. Labove, the Board approved to extend Land Management Contract - extending contract to a 2 ½ year period- June 2017 through December 2019-, as presented by the Superintendent.
The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
Hackberry High School- Modifications and upgrades for accessibility-FEMA PW 4753- Site 28- FEMA approval received August 23, 2017. In Design Stage waiting on obligation
Johnson Bayou High School- Fencing- FEMA – IKE PW419-Out to bid September 2017
B. Projects out for bid/quotes- James Hoffpauir, Project Management
o None at this time.
C. Quote out for response- James Hoffpauir, Project Management
o None at this time.
D. Approval of bid and quote awards- Superintendent
o None at this time.
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
On the motion of Mr. Delcambre, seconded by Mrs. Picou, the Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Boudreaux, seconded by Mr. Delcambre, the Board approved with recommendations of Hammonds, Sills, Adkins & Guice, LLP, revisions to the following policies, in accordance with the Acts of the 2015 Regular Legislative Session, as presented by the Superintendent:
GAMFA- Employee Communicable Diseases
II- Testing Program
JBD- Student Absences and Excuses
JGCC- Student Communicable Diseases
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved granting out-of-state travel to the Hackberry High School Student Council to travel to Ocoee, Florida to the Southern Association of Student Councils Convention on October 27th through the 29th, 2017, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Smythe, the Board approved granting out-of-state travel to the Johnson Bayou High School Pre-K and Kindergartens to travel to Berry Land Farms of Texas, Winnie, Texas on October 12, 2017. Transportation by school bus with certified driver, as presented by the Superintendent.
On the motion of Mrs. Labove, seconded by Mrs. Smythe, the Board approved revisions to the School Calendar for the 2017-2018 School Year, as presented by the Superintendent.
On the motion of the President Sheila Miller a roll call vote was taken to enter into Executive Session for the purpose of discussion of the renewal of the Superintendent contract:
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, Sharon Picou, Joseph Delcambre, Paula Smythe
NAYS: None
ABSENT: John Canik
On the motion of the President Sheila Miller a roll call vote was taken to enter into regular session:
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, Sharon Picou, Joseph Delcambre, Paula Smythe
NAYS: None
ABSENT: John Canik,
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved to extend contract to Superintendent as discussed in Executive Session.
The Board received the Superintendent’s Report as presented by the Superintendent:
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
September 11, 2017
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Monitored school enrollment numbers and adjusted teacher allocations per CPSB Policy IEC.
2. District Operations and Financial Management
a. Phone conference with Mr. Bloch and Mr. Alexander regarding pending lease of Lacassine Refuge Section. (which was later cancelled due to inability to publish notice three times prior to September meeting)
b. Initiated relocation of Central Office Staff operations to Grand Lake School in advance of Harvey.
c. Monitored pre and post-storm conditions at each school site. Initiated restoration efforts at school sites as determined by school assessments.
3. Student Growth and Achievement
a. Able to observe 1st day of school activities at each school.
b. Provided guidance to schools on Solar Eclipse Viewing Plan. (August 21st)
c. Participated in LDOE District Planning Call.
d. Met with Curriculum and Instruction staff to modify school calendar and first nine weeks grading concerns.
4. Communication and Community Relations
a. Participated in fourteen Office of Emergency Preparedness meetings and/or conference calls regarding Hurricane Harvey.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board adjourned the regular school board meeting at 6:07 p.m.
_____________________________ September 11, 2017
Sheila Miller- President Date
APPROVED:
_______________________________
Sheila Miller. President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD