5134
Parish of Cameron
March 12, 2018
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 4:06 pm, members in attendance are: Christi Labove, Rhonda Boudreaux, Sheila Miller, Sharon Picou, Joseph Delcambre and Paula Smythe.
Absent: Marsha Trahan and John Canik
The prayer and the pledge were led by Mr. Delcambre and Mrs. Smythe.
On the motion of Mrs. Picou, seconded by Mr. Delcambre, the Board approved the agenda.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board approved the minutes of the February 12, 2018 regular meeting and the March 5, 2018 Special Meeting of the Cameron Parish School Board, as prepared by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board received and approved proposed timeline for Superintendent selection process, as presented by Mr. Bob Hammonds- Hammonds, Sills, Adkins & Guice, LLP.
The Board received presentation of Quarterly Report, as presented by Trainer Jason Rodriguez, Center for Orthopaedics.
On the motion of Mrs. Smythe, seconded by Mrs. Boudreaux, the Board approved payment of the bills, as presented by Mrs. Michelle Trahan.
The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.
On the motion of Mr. Delcambre, seconded by Mr. Picou, the Board approved Official announcement that millage rates will be set by the Cameron Parish School Board at the April 16, 2018 meeting of the Cameron Parish School Board at 5:00 PM, at the Cameron Parish School Board Office, 510 Marshall Street, Cameron, LA
On the motion of Mrs. Smythe, seconded by Mrs. Labove, the Board approved renewal of the following insurance coverages and accept a two-year term renewal, as presented by Mr. Sylvest- Arthur J. Gallagher & Co and the Superintendent:
· Pollution (includes mold)
· Boiler & Machinery
· Property
· Violent Malicious Acts
· Disaster Management Services
Other coverages:
· Terrorism – both Liability and Property
· Cyber Liability (Covers the school district’s exposure related to privacy breach, digital restoration, security liability, release of student records, etc.)
The Board received information on the monthly report on property income as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates.
The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
· Hackberry High School- Modifications and upgrades for accessibility-FEMA PW 4753- Site 28- Out for Bid May 2018
B. Projects out for bid/quotes- James Hoffpauir, Project Management
· Hackberry High School- Reroof II- FEMA Rita 4753 Site 28 – Bids to be received Thursday, March 22, 2018
C. Approval of bid and quote awards- Superintendent
o None at this time.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove the Board approved acceptance of quotes at a cost of $44,344.26 to set up six welding booths at South Cameron High School and determine Designated Reserve Funds as the funding source, as presented by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Boudreaux, seconded by Mrs. Smythe, the Board approved advertising for bids for the 2018-2019 school year on items noted, as presented by the Superintendent:
1. Copy Paper
2. Official Journal
3. Bread, Milk, Canned/Frozen, Support, Meat and Non Food (August 2018 – May 2019)
4. Janitorial Supplies
5. Paper Goods
The Board received for review Policy DFAA- Industrial Tax Exemption, as presented by the Superintendent.
The Board received information of proposed legislation for the Navigational District, as presented by the District Attorney Jennifer Jones.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove the Board approved contract extension/renewal agreement with Computer One, Inc. for Intelligent IT Support Agreement “WIFI”, as presented by the Superintendent.
On the motion of Mr. Delcambre, seconded by Mrs. Picou, the Board approved projected personnel positions for the 2018-2019 school year per CPSB Policy GBB, as presented by the Superintendent.
The Board received report of the Safe School Officers assigned to parish schools, as presented by representative of the Cameron Parish Sheriff’s Office and the Superintendent.
On the motion of Mr. Delcambre and Mrs. Boudreaux, the Board authorized the Superintendent to pursue a Campus Watch Volunteer Program in cooperation with the Cameron Sheriff’s Department, as presented by the Superintendent.
On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board approved granting out-of-state travel to the Grand Lake High School 8th Grade to travel to Houston, TX to NASA Space Center on May 18 2018, to be transported by school bus and certified driver, as presented by the Superintendent.
The Board received the Superintendent’s Report as presented by the Superintendent:
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
March 12, 2018
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Met with each school Principal to review and complete school-level staffing projections for the 2018-2019 school year.
b. Met with Mr. Hammonds of Hammonds, Adkins, Guice & Sills to review and plan process for selection of new Superintendent.
2. District Operations and Financial Management
a. Met with Management Team and representatives of GOHEP Strike Team to review plan to move all PWs (Rita and Ike) to closeout and to receive specific information on various PWs that need to be addressed to expedite the process.
b. Met with system-level committee for submitting documentation for PWs for Harvey and to discuss timeline for completion of that process.
c. Attended informational meeting at Police Jury office on proposed legislation for a Navigational District for Cameron and Calcasieu Parishes.
d. Attended pre-construction meeting for fence project at Johnson Bayou High School.
3. Student Growth and Achievement
a. Reviewed curriculum documents and textbook purchases for core subjects to determine if budgetary plans needed to be made for textbook replacements.
b. Participated in LDOE District Planning call with representatives of LDOE Network B.
4. Communication and Community Relations
a. Met with Sheriff’s Department, District Attorney, and Judge to review procedures for responding to school threats.
b. Met with Sherriff to investigate possibility of implementing a Campus Watch Volunteer Program in cooperation with the Safe Schools Officers.
c. Attended Lions Club Luncheon.
5. Organizational Leadership
a. Attended the Southwest Louisiana Superintendents Association meeting at LSU-Eunice.
b. Attended the Louisiana School Boards Annual Convention in Baton Rouge.
c. Attended the Louisiana Association of School Superintendents spring meeting in Baton Rouge in conjunction with the LSBA Convention.
On the motion of Mrs. Picou, seconded by Mrs. Boudreaux, the Board adjourned the regular school board meeting at 7:10 p.m.
_____________________________ March 12, 2018
Sheila Miller- President Date
APPROVED:
_______________________________
Sheila Miller- President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD