5204

Parish of Cameron

September 9, 2019

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:01 pm, members in attendance were: Marsha Trahan, Christi Labove, Telesha Bertrand, Robin Morales, Sheila Miller and Sharon Picou

Absent: Joseph Delcambre and Randall Faulk

The prayer and the pledge were led by Mrs. Trahan and Mrs. Morales.

On the motion of Mrs. Miller, seconded by Mrs. Bertrand, the Board approved the agenda.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the minutes of the September 9, 2019 regular meeting, as prepared by the Superintendent.

The Board received information from Mr. Tom Barrett as candidate for District Attorney in Cameron Parish in the 2020 election.

The Board received information of recipients of the STAR program for the month of August, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Trahan, the Board approved the following issues, as presented by Joey Sylvester and Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division:

·        Renewal of the Casualty Package with Berkley Insurance Company with an increase, for a total of $87,015.00 annual premium.  

·        Renewal of the Crime coverage of $250,000 with Travelers Casualty & Surety Company of America with total annual premium installment of $2,796.00.

·        Renewal of the Excess Workers Compensation coverage with Safety National Casualty Corporation with a $350,000 SIR (Self Insured Retention) with an increase, for a total annual premium of $50,037.00; The total annual premium for the Casualty Package, Crime, and Excess Workers Compensation is $139,848.00.

·        Motion to accept $1,000,0000 Uninsured / Underinsured Motorist Bodily Injury/Physical Damage Coverage on the Automobile section of the Package policy, as per expiring and further move to authorize the Superintendent to sign on behalf of the Cameron Parish School Board to accept Uninsured/ Underinsured Motorist Bodily Injury/Physical Damage coverage on the Automobile policy.

On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved payment of the bills, as presented by Mrs. Michelle Trahan.

The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.

On the motion of Mrs. Miller, seconded by Mrs. Morales, the Board approved amendment to the 2019-2020 Budget, as presented by Mrs. Trahan,

On the motion of Mrs. Miller, seconded by Mrs. Bertrand, the Board approved the Surface Lease Sale on the following sections, accepting the high bidders, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates:

The Board received information on the monthly report on property income as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates.

On the motion of Mrs. Miller, seconded by Mrs. Morales the Board tabled till the October meeting receiving information on Rabbit Island Project servitude agreement, as presented by James McMenis- CPRA- Coastal Protection and Restoration Authority.

The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:

A.         Projects to be bid-   James Hoffpauir, Project Management

Hackberry High School- ADA Upgrades and Modifications Phase II-FEMA PW 4753- Site 28- Out for Bid August or September

B.         Projects out for bid/quotes-   James Hoffpauir, Project Management

• • None at this time

C.           Approval of bid and quote awards- Superintendent

• • None at this time

 On the motion of Mrs. Miller, seconded by Mrs. Trahan, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent. The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved addition of new policy to be incorporation into existing GBD policy- Employment of Personnel, information to address CECP coaches, as presented by the Superintendent.

The Board received for review revisions to Policy JS- Students Fee, Fines and Charges as discussed in Act 240 of the 2019 Louisiana Legislative Session, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved revisions of policy JGCF- Behavioral Health Services for Students to align with the 2019 Louisiana Legislative Session, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved addition of a new policy IDDFA- Special Education Advisory Council as necessitated by ACT 274, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Bertrand, the Board approved revisions to policy (currently IDDFA)-  Service Animals to be recoded to IDDFB to allow the new policy- Special Education Advisory Council to have the IDDFA code, as presented by the Superintendent.

            On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved to table till the January 2020 meeting discussion of 13^th check allocation to be distributed for the 19-20 fiscal year, as presented by the Superintendent.

The Board received final staffing numbers for the 2019-2020 school year, as presented by the Superintendent.

The Board received information and asked for additional quotes, taking no action regarding Grand Lake High School Parking Lot/ Basketball Court, as presented by the Superintendent.

The Board received the Superintendent’s Report as presented by the Superintendent:

Cameron Parish School Board

CHARLEY LEMONS, SUPERINTENDENT

Superintendent’s Report

September 9, 2019

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

1.      Human Resource Management

a.      Visited all schools along with supervisors from 8/9-8/14 to assist with beginning of school, visit teachers/staff and students

b.      Visited all schools and checked on New Teacher Hires-8/21 @ SCHS, 8/22 @ HHS & JBHS, 8/21 @ GLHS

2.      District Operations and Financial Management

a.      Met with Finance Task force on 8/19 to build and discuss power point for upcoming Community meetings regarding the tax renewal

b.      Attended a training on 8/20 regarding our Parish/School Emergency Action Plans

c.      Visited with Randy Haney regarding our Lacassine 16^th section land.  Asking for some assistance and answers regarding the closure order

3.      Student Growth and Achievement

a.      On 8/29 Met with all principals, instructional supervisors, to present data to principals and develop a plan of action to address deficiencies

b.      Participated in System planning call on 8/14 regarding the preliminary release of school scores

4.      Communication and Community Relations

a.      Attended Cameron Fishing Festival on 8/3

b.      Attended the Governor’s press conference on 8/6 at CPPJ regarding the rocks around Rockefeller refuge.

c.      Attended GLHS football scrimmage at South Beau on 8/22

5.      Organizational Leadership

a.      Attended meet and greet at GLHS on 8/6, HHS on 8/7, and SCHS on 8/7. JBHS was 8/8 and ferry was down but did go by JB on 8/7 while on that side.

b.      Participated in the Superintendent’s conference call with John White on 8/21

c.      Visited each school at least once on a weekly basis since the start of school on 8/9.

            The Board received presentation of Cameron Parish Cooperative Extension Service Annual Report from 4-H Office as presented by Kevin Savoie and Bradley Pousson.

            On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board adjourned the regular school board meeting at 6:17p.m.

 _____________________________     September 9, 2019

Christi Labove- President                              Date

APPROVED:

_______________________________

Christi Labove- President

CAMERON PARISH SCHOOL BOARD

______________________________

Charley Lemons, Superintendent

CAMERON PARISH SCHOOL BOARD