5223

Parish of Cameron

April 13,2020

 

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance were: Robin Morales, Christi Labove, Sharon Picou, Sheila Miller, Marsha Trahan, Joseph Delcambre, and Telesha Bertrand

Absent: Randall Faulk

 

The prayer and the pledge were led by Mrs. Trahan and Mrs. Morales.

 

            On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the agenda.

           

            On the motion of Mr. Delcambre, seconded by Mrs. Miller, the Board approved the minutes of the March 9, 2020 regular meeting, as prepared by the Superintendent.

 

            The Board received presentation of quarterly report and receiving notification of name change and amendment to current contract, as presented by Jason Rodriguez- Center for Orthopaedics.

                       

            On the motion of Mrs. Miller, seconded by Mrs. Trahan, the Board approved payment of the bills, as presented by Mrs. Michelle Trahan.

 

The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.

 

            The Board received information on the monthly report on property income as prepared by Mr. Tom Barrett.

 

On the motion of Mr. Delcambre, seconded by Mrs, Miller the Board approved the following renewal of insurance coverage items with the rate to increase to the 2m threshold:

·         Pollution (includes mold)

·         Boiler & Machinery

·         Property

·         Violent Malicious Acts

·         Disaster Management Services

Other coverages:

·         Terrorism – both Liability and Property

·         Cyber Liability (Covers the school district’s exposure related to privacy breach, digital restoration, security liability, release of student records, etc.)

 

The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:

            A.         Projects to be bid-   James Hoffpauir, Project Management

            B.          Projects out for bid/quotes-   James Hoffpauir, Project Management

C.          Approval of bid and quote awards- Superintendent

            On the motion of Mrs. Miller, seconded by Mrs. Trahan, the Board approved change order for Hackberry High School Phase I- Revision of the Pre-K and Kindergarten restrooms to increase the number of water closets with an additional cost of $13,446.00, as presented by the Superintendent.

 

      On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved Hackberry HS Phase II – Revise the window from the concessions area into the new gym to improve visibility for an additional cost of $5,926.00, as presented by the Superintendent.

 

            On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

 

The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.

 

            On the motion of Mrs. Miller, seconded by Mrs. Morales, the Board approved revisions to policy II Testing Program to align with recent updates to Bulletin 118, Statewide Assessment Standards and Practices, as presented by the Superintendent.

 

            On the motion of Mr. Delcambre, seconded by Mrs. Picou, the Board approved the annual continued employment resolution pursuant to ACT 745 of 1977 Louisiana Legislature providing that a support and substitute employee shall have the same probability for employment after the 2020 summer vacation period or another holiday, as the support and substitute employee had prior to the beginning of the vacation period, as presented by the Superintendent.

 

            On the motion of Mr. Delcambre, seconded by Mrs. Miller, the Board approved projected personnel positions for the 2020-2021 school year per CPSB Policy GBB, as presented by the Superintendent.

 

            On the motion of Mrs. Miller, seconded by Mrs. Bertrand, the Board approved authorizing Superintendent to advertise and fill open positions for the 2020-2021 school year, as presented by the Superintendent.

 

                        The Board received update information on COVID-19, as presented by the Superintendent.

 

                        On the motion of Mrs. Miller, seconded by Mr. Delcambre, the Board received the Superintendent’s Report as presented by the Superintendent:

 

Cameron Parish School Board

Superintendent’s Report

April 13, 2020

 

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

 

1.     Human Resource Management

 

a.     Visited each campus weekly to meet with administration regarding any issues and also visited various classrooms and teachers

b.     Met with each school principal to review staffing plans for the 2020-2021 school year pending board approval in April

c.     Conducted interviews on 3/13 for the C & I Supervisor opening

 

2.     District Operations and Financial Management

 

a.     Met with Christi Labove, Jay Delafield, and Sheila Miller on 3/2 to discuss timeline for the selling of bonds for the new Hackberry school

b.     Met with staff members on 3/5 to review staffing numbers and needs for 2020-2021 school year

c.     Held staffing meetings on 3/11 to discuss the 2020-2021 budget timeline

d.     Participated in 2 conference calls with Mrs. Liz Hoffpauir and vendors regarding the cleaning of CPSB facilities during the pandemic

 

3.     Student Growth and Achievement

 

a.     Monitored JPAMS to ensure students had correct amount of points on 3/16; notified administrators of teachers not meeting requirements

b.     Participated in the application review process for Cameron LNG scholarship participants

 

4.     Communication and Community Relations

 

a.     Attended Cameron Lion’s club meeting on 3/2

b.     Attended Parish Track meet on 3/11 @ JBHS

c.     Attended the GLHS Semi-final basketball game at Burton Coliseum on 3/12

d.     Assisted in dispersing school lunches at JBHS on 3/18

e.     Assisted in dispersing school lunches at SCHS on 3/19

 

5.     Organizational Leadership

 

a.     Attended a SWLA Superintendents meeting on 3/12 to discuss concerns regarding the upcoming selection of our new State Superintendent.

b.     Attended initial Cameron Parish COVID briefing on 3/16 at Cameron Parish Police Jury

c.     Held staffing meeting via Zoom on 3/24 to provide updates regarding COVID pandemic

d.     Participated in 6 conference calls (COVID) via Zoom with LDOE from 3/16-3/31

e.     Participated in 4 conference calls (COVID) with Cameron Parish officials from 3/17-3/27

f.      Participated in 4 conference calls (COVID) via Zoom with SWLA Superintendents from 3/17-3/31

g.     Participated in 2 conference calls (COVID) for LASS from 3/16-3/31

 

            On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board adjourned the regular school board meeting at 5:59 p.m.

 

 _____________________________     April 13, 2020

Christi Labove- President                              Date

 

APPROVED:

_______________________________

Christi Labove- President

CAMERON PARISH SCHOOL BOARD

_______________________________

Charley Lemons, Superintendent

CAMERON PARISH SCHOOL BOARD