5236

Parish of Cameron

August 10, 2020

 

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order, members in attendance were: Robin Morales, Marsha Trahan, Sharon Picou, Joseph Delcambre, and Randall Faulk

Absent: Christi Labove, Sheila Miller and Telesha Bertrand

 

The prayer and the pledge were led by Mrs. Morales and Mr. Faulk.

 

            On the motion of Mr. Delcambre, seconded by Mrs. Trahan, the Board voted to amend agenda to add item 9-A to consider rescinding adoption of millage rates that were accepted at the July 2020 meeting and make item 9 to be item 9-B, as presented by the Superintendent.  

 

            On the motion of Mr. Delcambre, seconded by Mrs. Trahan, the Board approved the agenda.

           

            On the motion of Mrs. Trahan, the seconded by Mr. Faulk, the Board approved of the board minutes of the July 13, 2020 regular meeting and the July 27, 2020 special called meeting of the Cameron Parish School Board, as presented by the Superintendent.

 

            On the motion of Mr. Delcambre, seconded by Mr. Faulk, the Board approved of Resolution of the Cameron Parish School Board, governing authority of School District No. 15 of Cameron Parish, Louisiana, authorizing preparation and distribution of the preliminary official statement and the official statement and authorizing the form of and execution of the bond purchase agreement in connection with the issuance, sale and delivery of $18,000,000. of its general obligation bonds; and providing for other matters in connection therewith, as presented by Joseph Delafield and the Superintendent,

 

            On the motion of Mrs. Trahan, seconded by Mrs. Morales, the Board approved the Final Budget for 2019-2020 fiscal year to be adopted in accordance with LA R.S. 39:1301-1315, as prepared by Mrs. Michelle Trahan.

 

            On the motion of Mrs. Trahan, seconded by Mrs. Morales, the Board approved of adoption of Original Budget for 2020-2021 fiscal year, as presented by Mrs. Michelle Trahan.

 

                        On the motion of Mrs. Trahan seconded by Mrs. Morales, the Board approved payment of the bills, as presented by Mrs. Michelle Trahan.

 

The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.

 

On the motion of Mrs. Trahan, seconded by Mrs. Morales, the Board approved the Louisiana Compliance Questionnaire as requested and prepared by Gragson, Casiday and Guillory, L.L.P.

 

On the motion of Mr. Delcambre, seconded by Mrs. Trahan, the Board held a roll call vote to rescind the millage rates previously adopted at the July 2020 Cameron Parish School Board Meeting.

Roll Call Vote:

Yeahs: Robin Morales, Marsha Trahan, Sharon Picou, Joseph Delcambre, Randall Faulk

Nays: None

Absent:  Christi Labove, Sheila Miller, Telesha Bertrand

Abstain: None

 

On the motion of Mr. Delcambre, seconded by Mrs. Morales, the Board held a roll call vote to adopt parish wide millage rates for the tax year 2020, as presented by Mrs. Michelle Trahan-

Roll Call Vote:

Yeahs: Robin Morales, Marsha Trahan, Sharon Picou, Joseph Delcambre, Randall Faulk

Nays: None

Absent:  Christi Labove, Sheila Miller, Telesha Bertrand

Abstain: None

 

            The Board received information on the monthly report on property income as prepared by land Manager, as prepared by Mr. Tom Barrett.

 

            The Board received for review revisions to the Cameron Parish School Board Pupil Progression Plan as prepared and presented for input to local stakeholders committee, Mrs. Stephanie Rogers, Supervisor.

 

            The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:

            A.         Projects to be bid-   James Hoffpauir, Project Management

 

            B.          Projects out for bid/quotes-   James Hoffpauir, Project Management

 

C.          Approval of bid and quote awards- Superintendent

 

 

            On the motion of Mr. Delcambre, seconded by Mrs. Trahan, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

 

The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.

 

            The Board received for review policies to align with changes to Title IX Sexual Harassment Investigations and Grievance procedures as presented by the Superintendent:

                        GAAA-              Equal Opportunity Employment

                        GAEAA-            Title VII Employee Sexual Harassment

                        JAAA-               Title IX Sexual Harassment

                        GAE-                Non-Title IX Complaints and Grievances

                        GAMC-             Investigations

                        JCED-              Sexually related Student Misconduct

 

On the motion of Mr. Delcambre, seconded by Mrs. Morales, the Board approved addition of policy EBBI- Public Health Emergency, as presented by the Superintendent.

 

The Board received update on COVID-19, as presented by the Superintendent.

 

            The Board received the Superintendent’s Report as presented by the Superintendent:

 

 

Superintendent’s Report

August 10, 2020

 

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

 

 

1.     Human Resource Management

a.     Worked diligently with principals and supervisors to complete all staffing requests and fill all open positions at the various schools

b.     Completed all required annual evaluations on Central Office personnel

c.     Met with all C & I Supervisors on 7/7 to plan for back to school administrator meetings

 

2.     District Operations and Financial Management

a.     Met with SWLA superintendents on 7/8 @ Calcasieu Parish School Board to discuss back to school plans

b.     Attended a virtual design review of the new HHS on 7/20

c.     Attended a meeting on 7/27 @ SBO regarding the preliminary drawings and cost estimates of the new HHS

d.     Met with Principals and Acadian Security- setup and demonstrated Temp Scanning System that will be used-7/30

e.     Met with representatives from Work Designs on 7/30

 

3.     Student Growth and Achievement

a.     Worked diligently with COVID ED Taskforce to Finalize back to school plans

b.     Met with 4-H agents on 7/23 to discuss procedures for the upcoming school year

 

4.     Communication and Community Relations

a.     Attended JB & HHS graduations on 7/10

b.     Attended GLHS graduation on 7/15

c.     Attended SCHS graduation on 7/18

d.     Issued and completed surveys for Learning Options and Transportation

e.     Recorded numerous videos with necessary information regarding the reopening of schools

 

5.     Organizational Leadership

a.     Held back to school administrator meetings virtually on 7/6, 7/8, 7/13, 7/15, 7/20, 7/27, 7/28, 7/29

b.     Participated virtually in the LASS Convention on 7/15

c.     Participated in webinars with LDOE on 7/16 @ 11:00 and 1:00

 

            On the motion of Mr. Delcambre, seconded by Mrs. Morales, the Board adjourned the school board meeting.

 

 _____________________________     August 10, 2020

Sharon Picou                                      Date

 

APPROVED:

_______________________________

Christi Labove- President

CAMERON PARISH SCHOOL BOARD

_______________________________

Charley Lemons, Superintendent

CAMERON PARISH SCHOOL BOARD