Parish of Cameron

October 13, 2008

            The Cameron Parish School Board met at its regular meeting on this date, members in attendance are: R. Scott Nunez, Loston McEvers, Dot Theriot, Marsha Trahan, Dwayne Sanner and Karen Nunez; absent was Marvin Trahan.

            The prayer and the pledge were led by Father Joseph McGrath and Tracy Lannin.

On the motion of Mr. McEvers, seconded by Mrs. Nunez, the Board approved the agenda with addendum.

            On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board approved the minutes as printed from the September 8, 2008 regular board meeting.

            On the motion of Mr. Trahan Nunez, seconded by Mrs. Nunez, the Board approved the

following Financial Issues:

·         Received the Financial Statement and reports of Current Investments – Mrs. Smythe

·         Authorized payment of the bills – Ms. Lannin

·        Receive monthly update on FEMA issues, with overall payments of $$5,755,140.29 to date, per spread sheet, with $16,578.08 in ready to pay and $4,020,639.84 in request for funds submitted to be paid – Superintendent

On the motion of Mrs. Trahan, seconded by Mrs. Theriot, the Board approved $425,950.86 in interest earnings on 16th section funds to be divided equally among Cameron Parish School Board's 319 full-time and 4 part-time employees as of October 1, 2008, at approximately $1300 gross pay, and prorated for those who are part-time employees, as well as for any employees working for Cameron Parish School Board for 30 days or less, as presented by the Superintendent.

            On the motion of Mr. Nunez, seconded by Mr. McEvers, the Board received the acknowledgement of $1000 one time supplement per 120 full-time and 3 part-time support personnel, prorated for part-time permanent support personnel, as ordered and funded by the Louisiana Legislature, as presented by the Superintendent.

            On the motion of Mrs. Trahan, seconded by Mrs. Nunez, the Board received updates from Hammonds and Sills Law Firm in reference to Select Acts of the 2008 Louisiana Legislative Session, as presented by the Superintendent.

            On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board received an acknowledgement of the FEMA declarations of Hurricanes Gustav and Ike as a disaster for Cameron Parish under categories A (Debris Removal) and B (Emergency Protective Measures) at 100% in Category B for a limited number of days, yet to be announced, with categories C through G declared at 25% cost shares, as presented by the Superintendent.

            On the motion of Mr. Nunez, seconded by Mr. McEvers, the Board received copies of advertisements in reference to information and declaration following Hurricane Ike:

·         Initial Plans and Information for Cameron Parish Families --  September 16, 2008

·         Emergency Declaration Issued for Cameron Parish School Board -- September 17, 2008

·         Updated Information for Cameron Parish School Families -- September 18, 2008

·         Letter to Employees --  September 24, 2008

·         Cameron Parish School Board Updates -- September 25, 2008

·         Advertisement for Architectural & Engineering Services - Temporary Facilities -- September 25, 2008

·         Advertisement for Architectural & Engineering Services - Hackberry High School -- September 25, 2008

·         Advertisement for Architectural & Engineering Services - Johnson Bayou High School -- September 25, 2008

·         Advertisement for Architectural & Engineering Services - South Cameron High School -- September 25, 2008

·         Job Opening - Request for Qualifications for Manager of FEMA Construction and Other Projects -- September 25, 2008

·         Bid for Portable Buildings for Johnson Bayou and South Cameron High Schools -- September 25, 2008

·         Cameron Parish School Board Updates -- October 2, 2008

·         Reopening Announcement -- October 9, 2008

On the motion of Mr. McEvers, seconded by Mrs. Theriot, the Board approving Superintendent's recommendations on the following firms to handle projects noted:

·         James L. Hoffpauir, AIA with Hoffpauir Architects, LLC- Project Management Firm funded through FEMA and General Fund, as dictated by scope of work on individual projects;

·         Vincent and Shows - Repairs, renovations and/or replacement of South Cameron High School Gymnasium Building;

·         Randall D. Broussard, Architects, LLC - Johnson Bayou New Construction and Temporary Campus; Hackberry High School New Construction, Renovations and Repairs; South Cameron High School Alternate Site in Lake Charles; Temporary Campus in Creole, LA;

On the motion of Mrs. Theriot, seconded Mrs. Trahan, the Board approved advertising for

Request for Qualifications for architect design and bid package for replacement of elevated Cameron Parish School Board Warehouse with Bus Garage Facility at former site of Audrey Memorial School, as previously approved, and with design to align with FEMA Scope of Work for both structures, as presented by the Superintendent.

            On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board requested from FEMA a review of funds to cover gym renovations and expansion at Hackberry High School as an Ike Improved Project with supplemental funding as a Rita Alternate Project; and gym expansion at Grand Lake High School as a Rita Alternate Project and direct Architect Randall Broussard to move forward with designs on both projects and bid packages to reference both or one project, as presented by the Superintendent.

            On the motion of Mr. McEvers, seconded by Mrs. Nunez, the Board acknowledged FEMA's evaluation of the South Cameron High School Gymnasium Building as to percentage of damage in reference to repair versus replacement costs, as presented by the Superintendent.

            On the motion of Mrs. Theriot, seconded by Mr. Nunez, the Board acknowledged an increase from $11,717,404.00 to $14,500,287.00 in Hurricane Rita CDBG funding and approve a resolution authorizing the School Board Superintendent to enter into the required Cooperative Endeavor agreement with the Louisiana Division of Administration, Office of Community Development – Disaster Recovery Unit to secure community development block grant (CDBG) Disaster Recovery Funds:  to utilize the State's Administrative Consultant, Hunt, Guillot & Associates, LLC, to administer the program on behalf of the school district; and, to authorize the Superintendent to sign any and all documents required in the submission of the required application and subsequent administration of the program, as presented by the Superintendent.

            On the motion of Mrs. Nunez, seconded by Mrs. Trahan, the Board approved to advertise for bids or utilize state contract to purchase the following additions to the Cameron Parish School Board maintenance fleet with funding to be applied to Cameron Parish School Board allotment of Hurricane Rita CDBG Disaster Recovery Funds:

·         One (1) diesel delivery truck utilizing current truck as trade-in and developing specs to include current lift gate;

·         One (1) 16' utility trailer retrofitted to house a freezer compartment for the delivery of Child Nutrition foods;

·         Two (2) ¾ ton diesel pick-up trucks with tool beds (vans to remain in the fleet to use for excess deliveries, school events, and evacuations).

On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board received updates on current projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, presented by James Hoffpauir, Architect and Selena Cisneros, Engineer.

            On the motion of Mrs. Trahan, seconded by Mrs. Theriot, the Board approved waiving school uniform requirement until replacements can be purchased and only for those students who truly lost their uniforms to Hurricane Ike with parents of those students required to contact the School Principal, as presented by the Superintendent.

On the motion of Mr. McEvers, seconded by Mrs. Trahan, the Board authorized the Superintendent to complete and sign all documents relevant to purchase of Johnson Bayou High School which are near finalization, as per recommendation of District Attorney Cecil Sanner and presented by the Superintendent.

            On the motion of Mrs. Trahan, seconded by Mrs. Nunez, the Board approved the quotes on buildings for purchase, with the option to lease, of portable classrooms, restrooms, kitchen and cafeteria at Johnson Bayou and South Cameron High Schools for the 2009-2011 school sessions, bid as one project and as separate projects as presented by the Selena Cisneros, Engineer.

                        BIDDER                        AMOUNT   (*denotes low bidder)

            M Space                                   $3,427,784.00 (24 month lease South Cameron High School)

                                                            $2,173,863.00 (purchase Johnson Bayou High School)

                                                            *$5,601,647.00   TOTAL

            Williams Scotsman                    $4,058,888.00 (South Cameron High School)

                                                            $2,539,626.00 (Johnson Bayou High School)

                                                            $6,598,514.00   SUB-TOTAL

                                                            $1,121,747.38 (Finance Charges not included in Bid)

                                                            $7,720,261.38 TOTAL

Comark                                     Bid withdrawn due to their notation of problem with authorization of Surety Bond

            On the motion of Mr. McEvers, seconded by Mr. Nunez, the Board acknowledged the Joint Services Agreement with Jeff Davis Parish School Board to utilize Jeff Davis Parish School Board maintenance personnel to re-establish school sites with Cameron Parish School Board to reimburse Jeff Davis Parish School Board for daily wages and travel, as presented by the Superintendent.

            On the motion of Mr. Nunez, seconded by Mrs. Trahan, the Board approved granting permission to Chris Vincent to clean debris out of ditches on Section 16-14-7, located north of the trash dump in Creole, with Mr. Vincent responsible for securing appropriate parish permits and providing copies of those permits to Cameron Parish School Board in hold harmless agreement with input from District Attorney Cecil Sanner, as presented by the Superintendent.

            On the motion of Mrs. Trahan, seconded by Mr. Nunez, the Board approved revisions to 2008-2009 school calendars to reflect additional school days and extensions to the school days to recover time lost to Hurricane Ike prior to testing while allowing spans of days for contractors to work at all school sites as presented by the Superintendent.

            On the motion of Mrs. Nunez, seconded by Mr. Nunez, the Board approved the Personnel Report as presented by the Superintendent.

Personnel Recommendations:  The following personnel items are recommended by the Superintendent     

_____________________________________10-13-2008  

Stephanie D. Rodrigue, Superintendent         Date

Personnel Report

RESIGNATION

Kathleen Berry                                       Pupil Appraisal Center, School Psychologist, effective October 4, 2008

Leave Without Pay

Nicole Thibodeaux                                  Grand Lake High School, Lunchroom Technician, October 30, 2008 through March 2, 2009

            On the motion of Mrs. Theriot, seconded by Mr. Nunez, the Board approved to enter into Executive Session.

ROLL CALL VOTE to enter into Executive Session:

YEAHS:            Mr. Nunez, Mr. McEvers, Mrs. Theriot, Mrs. Trahan, Mr. Sanner, and Mrs. Nunez

            NAYES:            None

            ABSENT:          Mr. Trahan

On the motion of Mrs. Trahan, seconded by Mrs. Theriot, the Board approved to enter into regular session.    

  ROLL CALL VOTE to enter into Regular Session and continue legal proceedings against RSUI Indemnity Company:

YEAHS:            Mr. Nunez, Mr. McEvers, Mrs. Theriot, Mrs. Trahan, Mr. Sanner, and Mrs. Nunez

NAYES:            None

            ABSENT:          Mr. Trahan

           On the motion of Mrs. Theriot, seconded by Mrs. Trahan, the Board adjourned the regular school meeting.

APPROVED:

______________________________

Dwayne Sanner, President

CAMERON PARISH SCHOOL BOARD

ATTEST:

_______________________________

Stephanie D. Rodrigue, Superintendent

CAMERON PARISH SCHOOL BOARD

For the month Ending September, 2008

OFFERED BY:  Mrs. Dorothy Theriot      

SECONDED BY:           Mr. R. Scott Nunez

A RESOLUTION AUTHORIZING THE SCHOOL BOARD SUPERINTENDENT TO ENTER INTO THE REQUIRED COOPERATIVE ENDEAVOR AGREEMENT WITH THE LA DIVISION OF ADMINISTRATION, OFFICE OF COMMUNITY DEVELOPMENT—DISASTER RECOVERY UNIT TO SECURE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DISASTER RECOVERY FUNDS; TO UTILIZE THE STATE’S ADMINISTRATIVE CONSULTANT, HUNT, GUILLOT & ASSOCIATES, LLC, TO ADMINISTER THE PROGRAM ON BEHALF OF THE SCHOOL DISTRICT; AND, TO AUTHORIZE THE SUPERINTENDENT TO SIGN ANY AND ALL DOCUMENTS REQUIRED IN THE SUBMISSION OF THE REQUIRED APPLICATION AND SUBSEQUENT ADMINISTRATION OF THE PROGRAM.

WHEREAS, the Cameron Parish School District will submit the required application to the Louisiana Division of Administration, Office of Community Development—Disaster Recovery Unit to secure its appropriation of Community Development Block Grant (CDBG) Disaster Recovery funding; and

WHEREAS, implementation of the program requires completion of the required application and subsequent administration of the grant program in accordance with all CDBG regulations; and

WHEREAS, utilization of the State’s administrative consultant, Hunt, Guillot, & Associates, LLC, allows the School District to allocate 100% of its funding to the project, as opposed to funding administrative services from its allocation, if another administrator is selected; and

WHEREAS, submission of the application and subsequent administration of the grant program requires the execution of numerous forms and documents.

NOW, THEREFORE BE IT RESOLVED by the Cameron Parish School Board, on behalf of the Cameron Parish School District ,that Superintendent Stephanie Rodrigue be hereby authorized to enter into the required Cooperative Endeavor Agreement with the LA Division of Administration, Office of Community Development—Disaster Recovery Unit to secure Community Development Block Grant (CDBG) Disaster Recovery funds and to sign any and all documents required in the submission of the required application and subsequent administration of the program.

BE IT FURTHER RESOLVED that the Cameron Parish School Board will utilize the State’s administrative consultant, Hunt, Guillot & Associates, LLC, to administer the program on behalf of the School District.