Parish of Cameron
September 14, 2009
The Cameron Parish School Board met at its regular meeting on this date, members in attendance are: Loston McEvers, Dot Theriot, Marsha Trahan, Dwayne Sanner, Karen Nunez, R. Scott Nunez and Marvin Trahan.
The prayer and the pledge were led by Mr. Marvin Trahan and Mr. Loston McEvers.
On the motion of Mrs. Trahan, seconded by Mrs. Theriot, the Board approved the agenda with addendum.
On the motion of Mr. McEvers, seconded by Mr. Trahan, the Board approved the minutes as printed from the August 10, 2009 regular board meeting.
On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved the following insurance issues as presented by Mrs. Nancy Sylvester:
• Received interim FEMA approval regarding windstorm waiver with flood waiver pending evidence of NFIP coverage and information regarding excess coverage.
• Approved the LARMA renewal for casualty, auto physical damage and crime damage at a total premium price of $54,218 with the following points:
Expiring price was $55,535 (savings of $1,317);
Auto physical damage is limited to $55,000 per occurrence with $165,000 limit cap per policy year (no change from current policy);
Liability deductible is $10,000 per claim (exception of crime deductible of $2,500);
Sexual abuse limit is $1,000,000 limit per occurrence with $3,000,000 annual aggregate shared by all pool members;
Professional liability is $1,000,000 per claim with $10,000,000 liability limit shared by all pool members;
• Authorized the Superintendent to reject Uninsured Motorist coverage on behalf of the Cameron Parish School Board and sign appropriate documentation related to the Uninsured
Motorist Rejection (ATTACHMENT #1)
• Approved the Boiler and Machinery coverage proposal through Hartford Steam Boiler (savings of $2,789 with coverage increase to $100,000,000 limits; pro rata premium until February 1, 2010 renewal is $796.33)
• Received report of property carrier change from AmRisc to Westchester
• Received report on American Appraisal project to update all property assets
On the motion of Mr. Trahan, seconded by Mr. Nunez, the Board approved the following Financial Issues and Budget Revision:
• Authorized the payment of the bills – Ms. Lannin
• Considered the Financial Statement and Reports of Current Investments – Ms. Smythe
• Received monthly update on FEMA issues, with overall payments of $23,612,860.48 (Rita and Ike payments) to date, per spread sheet, $1,722,578.90 in request for funds submitted to be paid – Superintendent, Mrs. Angie Styron
• Approved Cameron State Bank Government/Municipal/Public Funds Banking Resolution for the purpose of depositing and/or withdrawing on checks, drafts, advices of debits, notes or other orders, per new advisement of Cameron State Bank auditors – Superintendent
(ATTACHMENT #2)
• Approved the 2009-2010 Cameron Parish School Board Budget – Ms. Smythe
On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board approved the following construction/repair/renovation issues as presented by Hoffpauir Architects, LLC:
• Received update on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm - James Hoffpauir, Architect, and Selena Cisneros, Engineer, Superintendent
• Authorized Environ International Corporation to conduct a wetland delineation at the following six Cameron Parish School Board properties:
510 Marshall Street, Cameron, LA 70631 (Administrative Office)
753 Oak Grove Highway, Grand Chenier, LA 70643 (South Cameron High School)
1390 School Street, Hackberry, LA 70645 (Hackberry High School)
1039 Highway 384, Lake Charles, LA 70607 (Grand Lake High School)
3151 Trosclair Road, Cameron, LA 70631 (Warehouse/Bus Garage)
6304 Gulf Beach Highway, Cameron, LA 70631 (Johnson Bayou High School)
at an estimated total cost of $15,000 to include all six properties; and with a resubmittal for jurisdictional determination in 2014 and every 5 years, thereafter, at a minimal cost of approximately $5,000 total for all six properties to review current site conditions – Superintendent
• Authorized an advertised solicitation of Request for Qualifications for architectural/engineering services to begin the FEMA process of approval to reconstruct the Cameron Elementary Auditorium at 510 Marshall Street, Cameron, LA 70631, seeking actual costs and locating within the footprint of the original structure – Mrs. Theriot
• Approved Moss Architects, Inc., as architect for renovations, new construction, and athletic facilities for Grand Lake High School under the Community Development Block Grant - Superintendent
On the motion of Mr. Trahan, seconded by Mrs. Trahan, the Board approved the current bid activities as presented by James Hoffpauir, Project Manager.
A. Projects awarded in September
• Consider authorizing the superintendent to award contract to low bidder of South Cameron High School Vocational Technical Laboratory Building, once authorization to proceed is received from CDBG:
Bidder Bid Amount
Bell Tech Group $1,434,000.00
*Priola Construction $1,173,000.00 (Low Bidder)
Alfred Palma $1,269,000.00
Lewing Construction $1,298,000.00
*Contract to be awarded upon approval of CDBG
B. Projects to be advertised in October/November 2009
• Audrey Memorial Bus Garage – date to be determined
• Hackberry High School Agricultural Building and Ancillary Buildings –
date to be determined
• Grand Lake Pole Barn, 4th Trial – date to be determined
• Grand Lake Softball Field, Phase III – date to be determined
• Grand Lake High School Gym – date to be determined
• Johnson Bayou High School Demolition – date to be determined
On the motion of Mr. Trahan, seconded by Mr. McEvers, the Board authorized the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects as presented by the Superintendent.
On the motion of Mr. McEvers, seconded by Mr. Trahan, the Board approved land issues as presented by Eddie Benoit.
.. Approved the request from Brian Boenig, Lessee Section 16-14-14, to clean existing mud-boat ditches. (lessee is in the process of securing the appropriate permits) – Eddie Benoit
.. Received the report that limited revenues are projected from alligator leases.
On the motion of Mr. Trahan, seconded by Mrs. Trahan, the Board received updates to Cameron Parish School Board policies based on late 2008 and early 2009 legislative changes and/or board action, to be submitted for approval on October 12, 2009, for implementation beginning October 15, 2009 as presented by the Superintendent.
.. GAMC - Investigations
.. GAMIA - Electronic Communications Between Employees and Students
.. GBRA – Employee Conduct
.. JBE - Truancy (September 2009)
.. JD – Discipline
.. JDD - Suspension
.. JDE – Expulsion
.. JGCD – Administration of Medication
.. GBD – Employment of Personnel
.. BC – Meetings
.. BCBD – Agenda Preparation and Dissemination
.. BCBI – Public Participation
.. GBRIB – Sick Leave
.. IHAD – Parent Conferences
.. JB – Attendance
.. JBCC – Student Assignment
.. JBD – Student Absences and Excuses
.. JBE – Truancy (September 2008)
.. JCD – Student Conduct
.. JG – Student Welfare
.. KB – Public Information Program
.. KN – Public Concerns and Complaints
.. BBBC – Board Member Continuing Education
.. BH – School Board Ethics
.. EBC – Buildings and Grounds Security
.. EDC – Student Transportation Safety Program
.. FDC – Naming of Facilities
.. IDDF – Education of Students with Exceptionalities
.. IFBGA – Technology/Internet Acceptable Use Policy
.. JBA – Compulsory School Attendance Ages
.. JBCD – Student Transfer and Withdrawal
.. JCDB – Student Dress Code
.. JGCB – Immunizations
.. DJD – Expense Reimbursement
.. GAD – Professional Development Opportunities
On the motion of Mr. Trahan, seconded by Mr. Nunez, the Board approved the Personnel Report as presented by the Superintendent.
Personnel Recommendations: The following personnel items are recommended by the Superintendent
_____________________________________9-14-2009
Stephanie D. Rodrigue, Superintendent Date
PERSONNEL REPORT
RESIGNATION
Susan Romero Johnson Bayou High School, Lunchroom Technician, effective August 18, 2009
Kimberly Saige Stelly Grand Lake High School, Teacher, effective close of day August 28, 2009
Gerry Bader Hackberry High School, Counselor, effective September 17, 2009
APPOINTMENTS
Kathleen Riley Grand Lake High School, Teacher, effective date September 15, 2009
Mandy Esthay Grand Lake High School, Self-Contained Special Education Teacher, effective date September 15, 2009
Melissa Taylor Grand Lake High School, Child Specific/Special Needs Aide, effective date September 15, 2009
Katie Stearns Grand Lake High School, Child Specific/Special Needs Aide, effective date September 15, 2009
REQUEST PAYMENT OF UP TO 25 DAYS SICK LEAVE
Parry LaLande South Cameron High School, Teacher
RESIGNATIONS
Pat Duhon South Cameron High School, Bus Driver, effective September 10, 2009
Sybil Wolfe South Cameron High School, Sweeper, effective May 29, 2009
EXTENDED SICK LEAVE REQUEST
Tila Stansel Hackberry High School, LPN, day – August 31, 2009
On the motion of Mr. Trahan, seconded by Mrs. Nunez, the Board approved the addition of one Lunchroom technician at Grand Lake High School with knowledge that new position will create a Lunchroom Fund shortfall as State Staffing Formula does not support the additional position based on numbers of meals served (meals per labor hour); shortfall to be then covered by General Fund as presented by the Superintendent.
On the motion of Mrs. Nunez, seconded by Mr. Nunez, denied enrolling a student residing in Cameron Parish at Grand Lake High School for the 2009-20010 school year, based on expulsion from a Calcasieu Parish School.
Roll Call Vote:
YEAS: Dwayne Sanner, Karen Nunez, Loston McEvers and Dwayne Sanner
NAYS: Marvin Trahan, Marsha Trahan and Dot Theriot
ABSENT: None
On the motion of Mr. McEvers, seconded by Mr. Nunez, the Board adjourned the regular school board meeting.
ATTACHMENT #1
STEPHANIE D. RODRIGUE, SUPERINTENDENT
DWAYNE SANNER, PRESIDENT R. SCOTT NUNEZ, VICE PRESIDENT
CAMERON PARISH SCHOOL BOARD
P.O. BOX 1548
CAMERON, LOUISIANA 70631
PHONE 337-905 - 5784
FAX 337- 905 - 5097
DISTRICT 1. MARSHA TRAHAN DISTRICT 4. DOROTHY THERIOT
DISTRICT 2. DWAYNE SANNER DISTRICT 5. LOSTON MCEVERS
DISTRICT 3. SCOTT NUNEZ DISTRICT 6. MARVIN TRAHAN
DISTRICT 7. KAREN NUNEZ
The following resolution should be replaced in the minutes of the Cameron Parish School Board held on September 14, 2009.
Agenda Item #6 Resolution authorizing the superintendent to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting the selection of or rejection of Uninsured/Underinsured Motorist Bodily Injury Coverage.
Karen Nunez moved, seconded by Dot Theriot to authorize the superintendent to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting a selection of or rejection of Uninsured/Underinsured Motorist Coverage. This selection is applicable to Commercial Automobile Insurance coverage for the period of October 1, 2009 to October 1, 2010, as presented.
ATTACHMENT #2