Parish of Cameron

November 9, 2009

            The Cameron Parish School Board met at its regular meeting on this date, members in attendance are: Loston McEvers, Dot Theriot, Marsha Trahan, Dwayne Sanner, Karen Nunez, and R. Scott Nunez; absent was Marvin Trahan.

            The prayer and the pledge were led by Mr. Scott Nunez and Mrs. Dot Theriot.

On the motion of Mr. Nunez, seconded by Mr. McEvers, the Board approved the agenda with addendum.

            On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board approved the minutes as printed from the October 12, 2009 regular board meeting.

On the motion of Mrs. Trahan, seconded by Mr. Nunez, the Board approved the following Financial Issues:

·         Authorized payment of the bills as presented by Mrs. Smythe

·         Approval of  Financial Statement and Reports of Current Investments as presented by Ms. Smythe

·         Received monthly update on FEMA issues, with overall payments of $23,627,130.83 (Rita and Ike payments) to date, per spread sheet, $8,242,488.61 in request for funds submitted to be paid as presented by Superintendent, Mrs. Angie Styron

·         Approval of the Louisiana Compliance Questionnaire as required annually by the audit firm as presented by Ms. Smythe

·         Approved receipt of Amendment No. 1 to Cooperative Endeavor Agreement and Payment in Lieu of Tax Agreement with Sabine Pass LNG, L.P. to reflect revisions to disbursal and notices as presented by the Superintendent

On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board adopted a resolution to amend current 13th check resolution to utilize 100% of interests generated by Protest Taxes and Cheniere Payment in Lieu of Taxes, in addition to 16th Section fund revenues, to increase amount for all full-time active employees from $781.62 each to $1016.84 each, pro-rated to employees on sabbatical leave at 65% and part-time employees at their respective percentage, with resolution remaining in effect until any year that revisions are necessary and with special payroll to be processed on Tuesday, November 10 for automatic deposit on Thursday, November 12, 2009, due to bank closures on Veterans Day as presented by the Superintendent. (ATTACHMENT #1)

            On the motion of Ms. Nunez, seconded by Mr. Nunez, the Board approved the construction/repair/renovation issues as listed:

·   Consider approving Hoffpauir Architects, LLC, as Project Management Firm under the Community Development Block Grant for all CPSB sites/projects - Superintendent

·         Receive update on current FEMA, CDBG and General Fund Construction, Repairs, and renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC,

Cameron Parish School Board's Project Management Firm - James Hoffpauir, Architect, and Selena Cisneros, Engineer, Superintendent 

            On the motion of Mrs. Trahan, seconded by Mrs. Theriot, the Board received the report on the projects that are currently being advertised and the projects that are being advertised in November, December and January, 2009.       

·  Audrey Memorial Bus Garage - to be received November 17, 2009

·   Grand Lake Softball Field, Phase III - to be received December 3. 2009

·    Grand Lake High School Gym - to be received December 8, 2009

·  South Cameron High School, Hackberry High School and Johnson Bayou High School Tracks - out for bid - Project pending FEMA review

·  Emergency rewire of Hackberry High School data lines - date pending funding response

·  Audrey Memorial Storage Facilities - date pending FEMA relocation decision

·  Grand Lake High School (PreK-12) Pole Barn, 4th Trial - architect to determine date

·  Grand Lake High School (PreK-12) Roofing Project - date pending funding

·  Hackberry High School Rodeo Arena - architect to determine date

·  Hackberry High School Vo Ag Bldg - architect to determine date

·      Hackberry High School (PreK-12) Ancillary Buildings - architect to determine date

·      Johnson Bayou High School (PreK-12) Concession Stand/Restroom - architect to determine date

·  Johnson Bayou High School (PreK-12) Elevation - pending FEMA Funding

On the motion of Mr. Nunez, seconded by Mrs. Theriot, the Board approved the three low bidders on separate line items of Furniture and Equipment for new Administration Building, 510 Marshall Street, Cameron, LA  70631, funded through FEMA Contents Project as presented by Anna Murphy, Purchasing Agent. (ATTACHMENT #2)

                        Company Name                                 Amount

Teachers Pet of Crowley              $ 131,532.00

Lake Charles Office Supply          $     7,378.36

Contract Furniture Group              $   39,989.95

 On the motion of Mrs. Trahan, seconded by Mr. McEvers, the Board tabled any action on requesting breathalyzers and mouthpieces through the Cameron Parish Sheriffs Office for school administrators to conduct breath analyses of students at school events at school sites, pending legal advice on liability or other issues from District Attorney Cecil Sanner as presented by Mr. Nunez.  

On the motion by Mrs. Theriot, seconded by Mr. Nunez, the Board received revisions to the Louisiana Department of Education/Office of Public Health/Centers for Disease Control H1N1 Vaccination Plan for Cameron Parish School Board students with parental consent to include vaccine to be administered by Office of Public Health Staff at school sites with school staff assisting with paperwork, and utilization of a customized consent form to note the Office of Public Health staff as administering the vaccine as presented by the Superintendent.

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board approved the revisions to the 2009-2010 school calendars to include the following:

·         New addition by Board of Elementary and Secondary Education of a single LEAP/GEE test date of March 23, 2010 to expedite scoring written responses;

·         Extension of Mardi Gras to include entire week;

·         1:00 PM dismissals on November 19/20, 2009, December 17, 2009, February 11, 2010, and

March 31, 2010  - elimination of Staff Development Days

·         Noon dismissals during final test week, May 24 26, 2010 with students last day as May 26, 2010 and Records/Make-up Day on May 27, 2010, and elimination of Inservice Days III and IV, on February 12^th and May 31^st, 2010 with additional holidays added back that were not used for evacuations - Superintendent

            On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board approved the Personnel Report as presented by the Superintendent.

            Personnel Recommendations:  The following personnel items are recommended by the Superintendent     

 _____________________________________11-9-2009   

Stephanie D. Rodrigue, Superintendent         Date

Personnel Report

REQUEST FOR PAYMENT OF UP TO 25 DAYS ACCUMULATED SICK LEAVE

Connie Trahan                                       Johnson Bayou High School, Bus Driver, entering drop

EXTENDED SICK LEAVE REQUEST

Justin Adams                                        South Cameron High School, Teacher, effective October 25, 2009 through November 29, 2009

Jackie Alleman                                      South Cameron High School, Lunchroom Technician, days October 19^th, 20^th, 21^st, 22^nd, 26^th, 28^th and 29^th, 2009

Tila Stansel                                           Hackberry High School, LPN, days October 1st, 5^th, 6^th, 7^th, 8^th,

                                                             27^th and 28^th, 2009

Daisha Evans                                        Grand Lake High School, Teacher, November 9, 2009 through January 3. 2010 Maternity Leave

Shauntel Landreneau                              Grand Lake High School, Teacher, October 15^th, 16^th, 26^th, 28^th, 29^th and 30^th, 2009 - November 3, 2009 through January 4, 2010

TEMPORARY APPOINTMENT

Robert Kimball                                       Johnson Bayou High School Principal, effective November 10, 2009 (eliminating position of Assistant Principal as temporary for remainder of 2009-2010 school year, with appointment permanent at end of school year, pending satisfactory evaluation of administrative function)

RESIGNATION                                     

Mary Katherine Trahan                           Johnson Bayou High School, Lunchroom Technician, effective November 18, 2009, documentation pending

PERMISSION TO ADVERTISE

                                                            One (1) Maintenance Employee, with high school diploma, equivalency diploma or higher education, and with general knowledge and experience in electrical, plumbing, heating and air conditioning and carpentry, to provide maintenance and delivery services at all Cameron Parish School Board properties, effective December 15, 2009.

                                                            Lunchroom Technician at Johnson Bayou High School to replace position vacated by resignation of Mary Katherine Trahan (resignation leaves only 1 lunchroom technician in addition to lunchroom manager; a minimum of 2 technicians are necessary to run the program)

            On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board adjourned the regular school board meeting.

APPROVED:

                                                                        ______________________________

                                                                        Dwayne Sanner, President

                                                                        CAMERON PARISH SCHOOL BOARD

                                                                        ATTEST:

                                                                        _______________________________

                                                                        Stephanie D. Rodrigue, Superintendent

                                                                        CAMERON PARISH SCHOOL BOARD

ATTACHMENT #1

R E S O L U T I O N

WHEREAS, the Cameron Parish School Board is committed to maintaining a highly competent work force and is faced with an increasing need to compete for certified and qualified candidates to fill job openings.

WHEREAS, it is difficult to specify a recurring amount of revenues due to the fluctuating nature of school funding sources such as the MFP and oil and gas revenues.

WHEREAS, the Cameron Parish School Board has funds designated as interest earnings which are held for future needs arising from emergencies and contingencies, and

WHEREAS, it is the desire of the Cameron Parish School Board to use 100% of the interest generated in the previous year from the 16th Section Fund, Protest Taxes, and Cheniere Payment in Lieu of Taxes, to provide an incentive in the form of a 13th check to persons employed by the Cameron Parish School Board on October 1st of the following year.  This supplement will be paid after October 1st of each year on a date to be determined by the Superintendent of the Cameron Parish School Board, and

WHEREAS, the payment and amount of this supplement are totally dependent on the interest generated by the aforementioned funds, and

WHEREAS, the only exception to this incentive will be in any year that the interests from these funds will be needed to balance the operating budget of the Cameron Parish School Board, and

THEREFORE BE IT RESOLVED by the Cameron Parish School Board that the supplement will be paid in equal amounts to all full time active employees and that amount pro-rated to all employees on sabbatical leave at 65% and for all part-time employees at their respective percentage.

Adopted and approved this 9th day of November, 2009.

                                                                           APPROVED

                                                                           ____________________________                  

 Dwayne Sanner, President

                                                                           CAMERON PARISH SCHOOL BOARD

ATTEST:

 ___________________________                                                

Stephanie Rodrigue, Secretary

CAMERON PARISH SCHOOL BOARD                

ATTACHMENT #2