Parish of Cameron

December 14, 2009

The Cameron Parish School Board met at its regular meeting on this date, members in attendance are: Loston McEvers, Dot Theriot, Marsha Trahan, Dwayne Sanner, Karen Nunez and R. Scott Nunez, absent was: Marvin Trahan.

The prayer and the pledge were led by Mr. Loston McEvers and Mrs. Marsha Trahan.

On the motion of Mr. McEvers, seconded by Mrs. Trahan, the Board approved the agenda with addendum.

            On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board approved the minutes as printed from the November 9, 2009 regular board meeting.

On the motion of Mrs. Nunez, seconded by Mrs. Trahan, the Board approved the following Financial Issues and Budget Revision:

·         Authorized the payment of the bills as presented by Ms. Lannin.

·         Considered the Financial Statement and Reports of Current Investments as presented by Ms. Smythe.

·         Received monthly update on FEMA issues, with overall payments of $28,376,617.52 (Rita, Gustav and Ike payments) to date, per spread sheet, $4,523,900.23 (including $1,062,496.32 in insurance received) in request for funds submitted to be paid, as presented by the Superintendent and Mrs. Angie Styron.

·         Received notice of change of location of Cameron Parish School Board Temporary Warehouse from 2421 Gerstner Memorial Hwy, Lake Charles, LA  70601 to 4785 West Creole Hwy, Creole, LA  70632, at a savings of $300.00 per month plus labor, mileage, vehicle wear and tear, with greater savings to be determined on temporary rental space after move to Central Administration Office is complete (an extension for rental reimbursement is being requested from FEMA) as presented by the Superintendent.

On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved the following construction/repair/renovation issues as presented by Hoffpauir Architects, LLC:

·         Received update on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm - James Hoffpauir, Architect, and Selena Cisneros, Engineer, Superintendent  

·         Approved H. Curtis Vincent-Steven D. Shows, Architects, APC, as Architectural firm for Cameron Elementary Auditorium, a FEMA replacement project as presented by Mr. James Hoffpauir, Project Manager.

·         Approved the advisement of acceptance of Alfred Palma, LLC as low bidder for Audrey Memorial Bus Garage for Cameron Parish School Board as presented by Mr. James Hoffpauir, Project Manager.

Bidder                           Base Bid                      Alternate                Total Bid

      Ribbeck Const. Corp.    $2,715,000.00             $58,000.00         $2,773,000.00

      Lewing Const. Co.        $2,768,595.00              $50,700.00         $2,819,295.00

      Priola Const. Corp.        $2,749,000.00             $67,000.00         $2,816,000.00

      Bessette Devel Corp.     $2,750,000.00             $40,800.00         $2,790,800.00

      Alfred Palma, LLC         $2,549,000.00             $42,900.00          $2,591,900.00***

      Alfred Miller Contr. Co.  $2,735,597.00             $80,830.00          $2,816,427.00

      Belltech Group, Inc.       $3,466,000.00            $74,000.00          $3,540,000.00

      Pat Williams Const., Inc.$2,955,000.00           $92,000.00          $3,047,000.00

            Denotes low bidder ***

·         Approved the acceptance of Bessette Development as low bidder for Grand Lake Gymnasium Expansion for Cameron Parish School Board as presented by Mr. James Hoffpauir, Project Manager.

Bidder                           Base Bid                   Alternate               Total Bid

Alfred Palma, LLC          $2,398,000.00        $55,800.00        $2,453,000.00

Bessette Development  $2,310,000.00          $55,700.00        $2,362,700.00***

      Mastercraft                   $2,880,000.00         $44,150.00        $2,924,150.00

      Miller & Associates       $2,520,000.00         $60,000.00        $2,580,000.00

      Pat Williams Const.      $2,395,785.00         $66,455.00        $2,462,240.00

      Paul Jackson & Son      $2,630,000.00         $60,000.00        $2,690,000.00

      Priola Construction        $2,482,000.00         $56,000.00        $2,538,000.00

      Sam Istre Construction    $2,714,000.00       $46,000.00        $2,760,000.00

      Shannon Smith Const.    $2,199,000.00       $60,000.00        $2,259,000.00

           Bid Withdrawn

          Denotes low bidder*** - after withdrawal of Shannon Smith Construction

·         Approved the acceptance of Lewing Construction as low bidder for Softball Field at Grand Lake High School Phase III for Cameron Parish School Board as presented by Mr. James Hoffpauir, Project Manager.

  Bidder                        Base Bid       Alternate I    Alternate 2    Alternate 3    Total Bid

Glen Fruge Builders       Non Responsive

K&S Construction         $79,000        $23,323.86   $30,499.00     $24,230.00  $156,961.86

Lewing Construction     $67,600.00    $12,320.00   $38,165.00     $13,860.00  $131,345.00***

John D. Myers             $74,500.00    $24,500.00    $21,600.00    $18,000.00   $138,600.00

Denotes low bidder***

            Approved the current bid activities as presented by James Hoffpauir, Project Manager.

A.       Projects currently advertised for bid

·         Hackberry High School – Rodeo and Concession/Restroom Building – bid date

January 5, 2010

·         Johnson Bayou Demo – bid date January 7, 2010

·         South Cameron High School (PreK-12) and Johnson Bayou High School (PreK-12) Tracks, Hackberry High School to be included – Currently out for bid; waiting on FEMA/State Approval to proceed

B.      Projects to be advertised in December/January/February

·         Audrey Memorial Storage Facilities – date pending FEMA relocation decision

·   Grand Lake High School (PreK-12) Pole Barn, 4th Trail – architect to determine date

·         Grand Lake High School (PreK-12) Roofing Project-date pending funding

·         Hackberry High School Vo Ag Bldg- Plans being reviewed for PW compliance

·         Hackberry High School (PreK-12) Ancillary Buildings-architect to determine date

·         Johnson Bayou High School (PreK-12) Concession Stand/Restroom – architect to determine date

·         Johnson Bayou High School (PreK-12) Elevation – pending FEMA Funding

            On the motion of Mr. McEvers, seconded by Mr. Nunez, the Board approved the bid of MCS Software for School Food Service as presented by Mrs. Cynthia Carpenter.

            On the motion of Mrs. Trahan, seconded by Mrs. Theriot, the Board approved the authorization for the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects as presented by the Superintendent.

            On the draft motion of Mrs. Trahan, seconded by Mrs. Nunez, the Board asked District Attorney Cecil Sanner to draft potential policies for consideration to allow for breath analyses of student at school events at some or all school sites with equipment to be provided by the Cameron Parish Sheriff’s Office and to be conducted by the Cameron Parish Sheriff Department or school administrators as presented by Mr. Nunez.

ROLL CALL VOTE:

            YEAHS:                        Mr. Nunez, Mrs. Theriot, Mrs. Nunez, Mr. Sanner, Mrs. Trahan

            NAYS:                          Mr. McEvers

            ABSENT:                      Mr. Trahan               

            On the motion of Mrs. Nunez, seconded by Mr. Nunez, the Board approved the Personnel Report as presented by the Superintendent.

Personnel Recommendations:  The following personnel items are recommended by the Superintendent     

 _____________________________________12-14-2009 

Stephanie D. Rodrigue, Superintendent         Date

Personnel Report

APPOINTMENTS

Carl Murphy                               Parish-wide, Maintenance Employee, effective date December 15, 2009

Tara Lynn Simon                        Johnson Bayou High School, Lunchroom Tech, effective date December 15, 2009

EXTENDED SICK LEAVE REQUEST

Jada Paulette Campbell              Johnson Bayou High School, Teacher, days – ½ - November 3, full days – November 4, 5 and 18th, 2009

Rachel Berry                             Grand Lake High School, Small Group Paraprofessional – day November 30, 2009

Jackie Alleman                          South Cameron High School, Lunchroom Tech, days November 3, 4 and 5, 2009

RESIGNATION FOR THE PURPOSE OF RETIREMENT

Angie Styron                             Central Office, Superintendent Secretary/FEMA Bookkeeper, retirement date of June 30, 2010

REQUEST PAYMENT OF UP TO 25 DAYS OF SICK LEAVE

Juanita Trahan                           Johnson Bayou High School, Sweeper, entering drop

PERMISSION TO ADVERTISE

Grand Lake High School, 2nd Janitor, effective date January 14, 2010

RESIGNATION FOR THE PURPSE OF STUDENT TEACHING

Rachel Berry                             Grand Lake High School, Small Group Paraprofessional effective Thursday, December 17, 2009                       

            On the motion of Mr. Nunez, seconded by Mrs. Theriot, the Board approved entering into Executive Session for hearing appeal(s) to student(s) disciplinary issues as presented by the Superintendent.

            Roll Call Vote:

            YEAHS -                       Mrs. Trahan, Mr. McEvers, Mr.Sanner, Mrs. Nunez, Mrs. Theriot and

                                                Mr. Nunez

            NAYS -                         None

            ABSENT -                     Mr. Trahan

            On the motion of Mr. McEvers, seconded by Mrs. Trahan, the Board returned to Regular Session.

            Roll Call Vote:

            YEAHS -                       Mrs. Trahan, Mr. McEvers, Mr.Sanner, Mrs. Nunez, Mrs. Theriot and

                                                Mr. Nunez

            NAYS -                         None

            ABSENT -                     Mr. Trahan

            On the motion of Mr. McEvers, seconded by Mrs. Trahan, the Board modified expulsion policy to 45 days for three students at Grand Lake High School.

                        On the motion of Mr. McEvers, seconded by Mrs. Nunez, the Board adjourned the regular school board meeting.

APPROVED:                                                                                                                              

                                                                        Dwayne Sanner, President

                                                                        CAMERON PARISH SCHOOL BOARD

                                                                        ATTEST:

                                                                        Stephanie D. Rodrigue, Superintendent

                                                                        CAMERON PARISH SCHOOL BOARD