4862
Parish of Cameron
June 17, 2013
The Cameron Parish School Board met at its regular meeting on this date, members in attendance are: Marsha Trahan, Tracy Carter, Karen Nunez, James Boudreaux, R. Scott Nunez and Dwayne Sanner and Dorothy Theriot.
The prayer and the pledge were led by Mrs. Carter and Mrs. Nunez.
On the motion of Mrs. Carter, seconded by Mrs. Theriot, the Board approved the agenda.
On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board approved the board minutes of the regular meeting of May 20, 2013, as prepared by the Superintendent.
On the motion of Mr. Boudreaux, seconded by Mrs. Theriot, the Board approved Midwest Casualty at $37,232 for Workers Compensation for 2013-14 year, as presented by Gallagher Public Entity and Scholastic Division.
On the motion of Mr. Nunez, seconded by Mr. Sanner, the Board approved renewal of contract with Center for Orthopaedics/ Imperial Health as sports medicine provider for the 2013-2014 school sports year with automatic renewal, thereafter, at no cost to Cameron Parish School Board, as presented by Dr. John Noble, Mr. Carlos McGee, Mr. Jason Rodriguez.
On the motion of Mrs. Theriot, seconded by Mr. Nunez, the Board approved a Resolution ordering and calling a Special Election to be held in Cameron Parish, Louisiana, on November 16, 2013, authorizing a Special Tax of 8.50 mills for maintaining and operating the public schools in the Parish of Cameron, and authorizing a Special Tax of 6.00 mills for improving and maintaining school houses and the public school system in the Parish of Cameron; authorizing application to the State Bond Commission and United States Attorney General in connection therewith, as presented by Attorney J. Delafield.
Opposed: Tracy Carter, Karen Nunez, Marsha Trahan
On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board approved contracting for communication services for one year with TCI, The Communication Institute, for the purpose of public outreach for voter referendum, annual reporting, and other school board initiatives at a cost of $144,000, as presented by Superintendent, Barbara Carey, TCI President, Angela de Gravelles, Communication Specialist, TCI Team Member.
On the motion of Mrs. Theriot, seconded by Mr. Boudreaux, the Board approved the following financial issues:
· Presentation on various investment terms, as presented by Alan Ashworth, Senior Vice-President, Eagle Asset Management
· Authorization of payment of the bills, as presented by Mrs. Trahan
· Receipt of Financial Statement and Reports of Current Investments, as presented by Mrs. Trahan
· Receipt of monthly update on FEMA issues, with overall payments of $62,661,551.43 (Rita, Gustav and Ike) to date, as presented by Ms. Sylvia Cisneros
On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board received Final Budget for close of 2013 fiscal year, as presented by Mrs. Trahan.
On the motion of Mr. Sanner, seconded by Mr. Nunez, the Board accepted low bids from the following vendors on items noted, as presented by Mrs. Carpenter.
Ø Contract Paper Group -Copy Paper – 2013 - 2014 school year
Ø Cameron Pilot-Official Journal – 2013 – 2014 school year
Ø Flowers Baking-Bread/ Kleinpeter- Milk (August 2013 – May 2014) 2013-2014 school year
Ø Economical and All American Poly -Janitorial Supplies – 2013-2014 school year
Ø Economical - Paper Goods – 2013-2014 school year
Ø Economical, Ben E. Keith, All American Poly and Lake City Supply-Lunchroom Non-Food Bid- 2013-2014 school year
On the motion of Mr. Boudreaux, seconded by Mrs. Nunez, the Board approved partnering with the Vermillion Parish School Board and other districts within the District Cooperative of Louisiana to share educational resources and obtain volume purchasing discounts, at an annual cost of $1500., as presented by the Superintendent.
On the motion of Mr. Nunez, seconded by Mrs. Theriot, the Board approved to advertise, at appropriate times, for bids or to purchase through state contract, as presented by the Superintendent.
· A/C Busses- 10 small, 12 large (replacing older, higher mileage, un-air conditioned busses)-Reserve Funds
· Van/ Large SUV-1 with seating (replacing older of two, cargo only) - Reserve Funds
· Replacement of teacher laptops for instruction- Education Excellence (Tobacco Funds)
· System-wide individual electronic devices for students for the purpose of instruction and testing. (specific device pending final PARCC assessment requirements)-Rita Contents Funds
· Generator, Johnson Bayou High School-Reserve Funds Low Pressure Gas Project, Hackberry High School- Reserve Funds
· Track and Baseball Lights, Hackberry High School- Reserve Funds Painting of Agriculture Building, Hackberry High School-Reserve Funds
· Road Extension, east and west, Grand Lake High School- Reserve Funds Parking Lot, Grand Lake High School- Reserve Funds
· Field House for Dressing and Storage, Grand Lake High School- Reserve Funds Football/ Track Visitors Bleachers, Grand Lake High School- Reserve Funds
· Baseball Bleachers with safety cover (replacement), Grand Lake High School- Reserve Funds Potential Property Acquisition for Parking Lot Development and Physical Education, South Cameron High School- Reserve Funds (fair market value for property, if land can be acquired)- Property-Cheniere Funds, Parking Lot- Reserve Funds
At the request of Mrs. Trahan, Architect Randy Broussard stated the construction schedule of the Johnson Bayou High School Restroom/Concession Project that received FEMA environmental clearance on Friday, June14, 2013. Mr. Randy Broussard projected the following:
· Completed plans-August 26, 2013
· Bid date- September 30, 2013
· 12 month project
· Substantial completion date- October 15, 2014
· Cost of FEMA Project- $805,788
·
Mrs. Trahan noted that she may request the use of General Funds, if the project does not move as projected.
On the motion of Mrs. Nunez, seconded by Mr. Boudreaux, the Board received recommendations for 30 day review revisions to Policy JCDA, Student Code of Conduct, per annual Discipline Policy Review Committee meeting, as presented by the Superintendent.
On the motion of Mrs. Nunez, seconded by Mr. Nunez, the Board received for 30 day review policies, as presented by the Superintendent:
o ABCDA- Unexpired Term Fulfillment
o BBBC- Board Member Continuing Education
o EGAA- Worker’s Compensation
o AE- School Year
o ID- Curriculum
o IDCA- Summer School
o IDCC- Kindergarten
o IDE- Co-Curricular and Extracurricular Student Activities
o IDG- Adult Education
o IH- Academic Achievement
o IHG- Credit Recovery
o JB- Attendance
o JBCF- Unsafe School Choice
o JDD- Suspension
o JGC- Student Health Services
o JGCD- Administration of Medication
o JR- Student Records
On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved current construction bid activities, as presented by James Hoffpauir, Project Management:
A. Projects to be bid- James Hoffpauir, Project Management
· Grand Lake High SchoolPlayground Revisions- pending CDBG Project Application revisions
B. Projects out for bid- James Hoffpauir, Project Management
· South Cameron High School- Field House- FEMA Hurricane Rita Project- out to bid June 13, 2013 – Bids to be received July 8, 2013/p>
C. Approval of bid and quote awards- Selena Cisneros, Project Management
· Approval of Good Earth, low bidder, as General Contractor for Auditorium Landscape Project- CDBG Project
|
Bidder |
Bid |
|
Good Earth |
$10,332.20 |
|
Landscape Management |
$15,638.00 |
|
Shannon Smith Construction |
$17,200.00 |
On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
On the motion of Mrs. Nunez, seconded by Mrs. Theriot, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by James Hoffpauir, Architect, and Selena Cisneros, Engineer, Superintendent and Project Architects.
On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board adjourned the regular school board meeting.
_____________________________ June 17, 2013
Stephanie D. Rodrigue, Superintendent Date
APPROVED:
_______________________________
Marsha Trahan, President
CAMERON PARISH SCHOOL BOARD
_______________________________
Stephanie D. Rodrigue, Superintendent
CAMERON PARISH SCHOOL BOARD