5036
Parish of Cameron
January 11, 2016
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:013 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, Joseph Delcambre and Paula Smythe.
Members absent: John Canik and Sharon Picou
The prayer and the pledge were led by Mrs. Trahan and Mrs. Labove.
On the motion of Mrs. Labove, seconded by Mrs. Trahan, the Board approved the agenda.
On the motion of Mrs. Smythe, seconded by Mrs. Boudreaux, the Board approved the minutes of the December 14, 2015 Cameron Parish School Board meetings, as prepared by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Miller the Board received presentation of Platoon/ Alternative Routes and asked that a new schedule based on salary schedule be prepared and presented at the February 22nd meeting, as presented by Supervisor of Transportation, Mr. Stevie Barnett.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved the following insurance issues, as presented by Nancy Sylvester- Arthur J. Gallagher & Co.:
Effective February 1, 2016 renew the following coverages
· Pollution (includes mold)
· Boiler & Machinery
· Property (This includes a 3% deductible as per expiring. Lower deductible options are available. The values increased from $98.8M to $113.M, however the price REDUCED by $35,015.10.)
· Violent Malicious Acts
Other coverages:
· Terrorism – both Liability and Property
· Cyber Liability (Covers the school district’s exposure related to privacy breach, digital restoration, security liability, release of student records, etc.)
On the motion of Mrs. Boudreaux, seconded by Mrs. Miller, the Board rescinded prior motion to correct effective date to be January 31, 2015.
On the motion of Mrs. Trahan, seconded by Mrs. Miller the Board received the monthly report on property incomes, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.
The Board voted to enter into executive Session for the purpose of receiving updates and obtaining authority on the following cases and issues, as presented by President Joseph Delcambre:
Ø Prospective litigation with Transcontinental Gas Pipeline affecting a proposed pipeline to be built to supply gas to Chenier LNG. Section 16 Township 15 South Range 14 West and Section 16 Township 15 South Range 15 West (Johnson Bayou and West Johnson Bayou)- Mr. Lee Bloch, Bloch, Briggs and Associates, Superintendent.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, Joseph Delcambre, Paula Smythe
NAYS:
ABSENT: John Canik, Sharon Picou
The Board voted to enter into regular session, as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, Joseph Delcambre, Paula Smythe
NAYS:
ABSENT: John Canik, Sharon Picou
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board authorized counsel to continue negotiations and return to the Board when more information is available on the prospective litigation with Transcontinental Gas Pipeline on the proposed Gulf Trace Lateral Expansion, as presented by Mr. Lee Bloch, Bloch, Briggs and Associates, Mr. Glenn Alexander, Assistant District Attorney and the Superintendent. .
On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board received public notice on the following resolution and approved to propose the levy of the two 10.5 mills renewal, as presented by the Superintendent:
A RESOLUTION ORDERING AND CALLING A SPECIAL ELECTION TO BE HELD IN CAMERON PARISH, LOUISIANA, ON APRIL 9, 2016, FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS RESIDING IN THE PARISH QUALIFIED UNDER THE CONSTITUTION AND LAWS OF THE STATE OF LOUISIANA, PROPOSITIONS FOR LEVY OF CERTAIN AD VALOREM PROPERTY TAX MILLAGES FOR GIVING ADDITIONAL SUPPORT TO THE MAINTENANCE, IMPROVEMENT, AND OPERATIONS OF THE PUBLIC SCHOOL SYSTEM IN CAMERON PARISH; AUTHORIZING APPLICATION TO THE STATE BOND COMMISSION IN CONNECTION THEREWITH.
On the motion of Mrs. Miller, seconded by Mrs. Trahan, the Board approved accepting Independent Auditor’s Report, as presented by Mr. Coy Vincent, CPA and prepared by Gragson, Casiday & Guillory, LLP.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board approved the following financial issues, as presented by Mrs. Michelle Trahan:
· Authorization of payment of the bills
· Receipt of Financial Statement and Reports of Current Investments
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board received the Eagle Asset Management Report, as presented by Mrs. Trahan.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board received monthly report on FEMA Project Worksheets, as prepared and presented by James Hoffpauir, Hoffpauir Architects.
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved current construction bid activities, as presented by James Hoffpauir, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
South Cameron High School Parking Lot- FEMA PW4813- pending FEMA approval/ appeal
South Cameron High School Gym Ceiling- Rita Alt- FEMA- PW 4753- Requested to FEMA 4-13-15 Waiting on FEMA
Grand Lake Baseball Field and North Road Lighting- FEMA- Rita Alt.- PW 4753- Requested to FEMA 4-13-15- Waiting on FEMA
B. Projects out for bid/quotes- James Hoffpauir, Project Management
o None at this time.
C. Quote out for response- James Hoffpauir, Project Management
o None at this time.
D. Approval of bid and quote awards- Architects and Project Management
o None at this time.
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
On the motion of Mrs. Trahan seconded by Mrs. Boudreaux, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Miller, seconded by Mrs. Trahan the Board approved Change Order No. 4- Hackberry High School – Smokehouse Addition at Hackberry Vo-Ag- additional rain days increasing contract by 21 additional days, as presented by Hoffpauir Architects, LLC.
On the motion of Mrs. Trahan, seconded by Mrs. Smythe, the Board approved policy KF- Political Activities, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Smythe, the Board rejected approval of policy KIA-Distribution of Political Campaign Materials, as presented by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board received the Superintendent’s Report as presented by the Superintendent:
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
January 11, 2016
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Completed the Fall Semester Principal evaluations at Johnson Bayou and Grand Lake. Evaluations included meeting with each School Leadership Team as well as a tour of the school by the Principal.
2. District Operations and Financial Management
a. Met with representatives from Gragson, Casiday & Guillory to receive the 2014-2015 Financial Audit.
b. Met with representatives from the Arthur J. Gallagher & Company to discuss insurance issues.
c. Met with Finance Staff to begin the 2016-2017 budget process.
3. Student Growth and Achievement
a. Met with Curriculum and Instruction Staff to begin preparations spring semester testing, to discuss plans for Summer Staff Development and creation of the 2016-2017 School Year Calendar.
4. Communication and Community Relations
a. Conducted Community Leader meeting at South Cameron High School to discuss proposed call for tax election.
b. Met with representatives from the Public Health Office and OEP to discuss using our school campuses at Points of Delivery in the event of a parish/state/national emergency.
c. Attended Lions Club Christmas Banquet and January Luncheon meeting.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board adjourned the regular school board meeting at 6:57 p.m.
_____________________________ January 11, 2016
Joseph Delcambre- President Date
APPROVED:
_______________________________
Joseph Delcambre. President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD