The Board received the Superintendent’s Report as presented by the Superintendent:
5089
Parish of Cameron
February 20, 2017
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance are: Marsha Trahan, Rhonda Boudreaux, John Canik, Sheila Miller, Joseph Delcambre, Sharon Picou and Paula Smythe. Absent: Christi Labove
The prayer and the pledge were led by Mrs. Picou and Mrs. Smythe.
On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board approved the agenda.
On the motion of Mrs. Picou, seconded by Mr. Canik, the Board approved the minutes of the January 9, 2017 regular meeting and the February 3, 2017 Special Meeting of the Cameron Parish School Board, as prepared by the Superintendent.
The Board received information on the monthly report on property income as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates.
On the motion of Mrs. Picou, seconded by Mrs. Smythe, the Board approved a seismic permit affecting the Cameron Meadows section (Sect 16-T14S-R13W) to Dore’ Energy, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
The Board received report on the United World Energy Well on Pine Pasture section (Sec 16-12S-6W), as prepared and presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
On the motion of Mr. Canik, seconded by Mrs. Smythe, the Board approved a surface lease extension on the Creole State Barn section (Sec16-T14S-R8W) whereby the lessee is paying the land-owner’s share for a Ducks Unlimited Project on School Board property in return for a lease extension, as prepared and presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
The Board received information on possible pipeline right-of-way W. Hackberry section (Sec16-T12S-R10W), as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
On the motion of Mr. Delcambre, seconded by Mr. Canik, the Board denied proposal to place an environmental project on School Board property on the Grand Chenier school section (Sec 16-T15S-R5W). This project would build marsh on the 208 acres of School Board property and place a terrace system south of the created marsh, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
The Board received information on payment of the bills, as presented by Mrs. Michelle Trahan.
The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.
The Board received monthly report on FEMA Project Worksheets, as prepared and presented by Mr. James Hoffpauir, Hoffpauir Architects.
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved the 2017-2018 Cameron Parish School Board District Calendar, as presented by the Superintendent.
The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
· South Cameron High School Parking Lot- FEMA PW4813- FEMA- Out to bid- April 6, 2017
● Hackberry High School- Modifications and upgrades for accessibility-FEMA PW 4753- Site 28- Pending FEMA obligation- due to receive April 25, 2017
● Johnson Bayou High School- Fencing- FEMA – IKE PW419-Pending Wetland Approval
B. Projects out for bid/quotes- James Hoffpauir, Project Management
o None at this time.
C. Quote out for response- James Hoffpauir, Project Management
o None at this time.
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Trahan, seconded by Mr. Canik, the Board approved amending Hoffpauir Architect, LLC’s Direct Administrative Management Services contract dated June 14, 2010, which was originally for $3,000,000 per FEMA’s requirement, for an additional $332,700.00 per projection proposal by GOHSEP to FEMA in order to continue Direct Administrative Management Services and Close-Out documentation for Hurricane Rita, as presented by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved revisions on policies to align with the 2016 Louisiana Legislative Session, as presented by the Superintendent.
Ø DJA- Authorized Signatures
Ø JBC- School Admission
Ø JBCC- Student Assignment
Ø JCDAB- Dangerous Weapons
Ø JGCD- Administration Of Medication
Ø JQE- Expectant and Parenting Students
On the motion of Mrs. Boudreaux, seconded by Mrs. Smythe, the Board approved Policy JQK-Foreign Exchange Students, as presented by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mr. Delcambre, the Board approved revisions to the following policies, as prepared and presented by Mrs. Stephanie Rogers, Supervisor:
Ø IHC- Class Rankings
Ø IHF- Graduation Requirements
On the motion of Mrs. Boudreaux, seconded by Mr. Delcambre, the Board approved revisions to Policy GBRA-Employee Conduct, as presented by the Superintendent.
The Board received for 30-day review revisions to Change Order Policy FGF, as presented by the Superintendent.
The Board received reports on LSBA Convention and meetings with Louisiana Congressional Delegation, as presented by Mr. Darrell Williams, Cameron Parish Police Jury Treasure, Mrs. Marsha Trahan and Mrs. Sheila Miller.
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
February 20, 2017
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Conducted COMPASS evaluation school visit for South Cameron High School and Grand Lake High School. Evaluations included meeting with each School Leadership Team and a separate meeting with the school principal. Attended faculty meeting at Hackberry High School.
b. Conducted January Principals meeting. Meeting was hosted by Johnson Bayou High School.
2. District Operations and Financial Management
a. Participated in conference call with FEMA, GOHSEP, and the Hoffpauir Management Team to discuss updates to closeout progress, appeals, and continuing concern over lack of reimbursements for RITA PWs.
b. Met with Finance Department to review financial issues and begin budget preparations for 2017-2018 school year.
c. Participated in construction meeting at Johnson Bayou High School to review progress on specific items identified by the Board to be corrected.
d. Met with Central Office staff to coordinate the Civil Rights Data Collection report.
e. Observed training session for CPSB new website.
f. Met with Central Office staff to set timeline for 2017-2018 budget process and to review issues and topics related to system operations.
3. Student Growth and Achievement
a. Participated in District Planning calls with Curriculum and Instruction Staff, LDOE and Network representatives.
b. Attended regional meeting with Superintendent White and area Superintendents to review ESSA proposal and other items.
c. Participated in Superintendent’s Conference call with Superintendent White.
4. Communication and Community Relations
a. Served as judge for gumbo cook-off at the Fur Festival, what a treat!
b. Attended the Chamber SWLA Banquet as guest of Cheniere Energy.
c. Attended Grand Lake vs South Cameron basketball game.
5. Organizational Leadership
a. Attended the Louisiana Association of Principals Luncheon. This was a regional event with administrators from the five parish area as well as the area State Senators and Representatives.
b. Attended the Louisiana School Board Association annual convention in New Orleans.
On the motion of Mrs. Picou, seconded by Mrs. Boudreaux, the Board adjourned the regular school board meeting at 6:45 p.m.
_____________________________ February 20, 2017
Sheila Miller- President Date
APPROVED:
_______________________________
Sheila Miller. President
CAMERON PARISH SCHOOL BOARD
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Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD