The Board received the Superintendent’s Report as presented by the Superintendent:
5098
Parish of Cameron
April 10, 2017
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, Sharon Picou. Joseph Delcambre and Paula Smythe. Note: John Canik arrived at 5:40 pm
The prayer and the pledge were led by Mrs. Boudreaux and Mrs. Picou
On the motion of Mrs. Labove, seconded by Mrs. Trahan, the Board approved the agenda.
On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board approved the minutes of the March 13, 2017 regular meeting of the Cameron Parish School Board, as prepared by the Superintendent.
On the motion of Mr. Delcambre, seconded by Mrs. Boudreaux, the Board approved as United World Energy sole bidder for a mineral lease-40 acres in a defined area of the northern half of the northern half of Section 16 Township 12 South Range 6 west (Chalkley section), as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
On the motion of Mr. Delcambre, seconded by Mrs. Picou, the Board approved to amend a Voluntary Unit Agreement, and its constituent mineral leases to enlarge and change the name of the Voluntary Unit, and establish a timeline for further development of the unit, as well as vertical release of unproductive zones. (Chalkley section), as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
On the motion of Mrs. Smythe, seconded by Mrs. Boudreaux, the Board approved authorizing the District Attorney’s Office to make legal demand for non-payment of royalty against Xtreme Energy Co.-Marg H5 RA SUA, Chalkley section, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.
The Board received information on the monthly report on property income as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates.
On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board approved payment of the bills, as presented by Mrs. Michelle Trahan.
The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.
The Board received information on Levying Tax Millage, as presented by Cameron Parish Administrator Mr. Ryan Bourriaque.
The Board received monthly report on FEMA Project Worksheets, as prepared and presented by Mr. James Hoffpauir, Hoffpauir Architects.
The Board received information to consider for 30-day review revisions to CPSB Policy JCDB- Student Dress Code, as presented by the Superintendent.
The Board received information to consider for thirty-day review revisions to the Cameron Parish School Board Pupil Progression Plan as presented for input to local stakeholder’s committee, as presented by Supervisor, Mrs. Stephanie Rogers.
On the motion of Mrs. Smythe, seconded by Mrs. Labove, the Board approved the Salary Schedule for the Early Learning Center Caregiver position at South Cameron High School, as presented by the Superintendent.
On the motion of Mrs. Smythe, seconded by Mrs. Picou, the Board approved the projected personnel positions for the 2017-2018 school year per CPSB Policy GBB, as presented by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board approved revision to CPSB Policy FGF- Change Orders, as presented by the Superintendent .
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved the annual continued employment resolution pursuant to ACT 745 of 1977 Louisiana Legislature providing that a support and substitute employee shall have the same probability for employment after the 2017 summer vacation period or another holiday, as the support and substitute employee had prior to the beginning of the vacation period, as presented by the Superintendent.
On the motion of Mrs., Trahan, seconded by Mrs. Boudreaux, the Board approved of adjustment to the end-of-year for the 2016-2017 school year calendar to allow for credit of any un-used emergency day allocation, as presented by the Superintendent.
The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
● Hackberry High School- Modifications and upgrades for accessibility-FEMA PW 4753- Site 28- Pending FEMA obligation- due to receive April 25, 2017
● Johnson Bayou High School- Fencing- FEMA – IKE PW419-Pending Wetland Approval
B. Projects out for bid/quotes- James Hoffpauir, Project Management
· South Cameron High School Parking Lot- FEMA PW4813- FEMA- Out to bid- April 6, 2017
C. Quote out for response- James Hoffpauir, Project Management
o None at this time.
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved authorizing Mr. Brossett to prepare and release a bid package for placement of a temporary building with KN-sized restrooms on the Hackberry Campus in preparation for the 2017-2018 school year. Funding for the temporary building to be from the Undesignated Reserves allocated to Hackberry High School, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved authorizing Mr. Brossett to prepare and release a bid package for construction of a metal awning on the north side of GLHS campus from the north entrance of the new gym to the parking lot and for construction/installation of a fabric covering of the elementary playground to provide shade for students. Funding for both projects to be from residual bond issue funds, as presented by the Superintendent.
On the motion of Mr. Delcambre, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
The Board received confirmation of School Board Member training hours earned in 2016, per Statute, as presented by the Superintendent:
Marsha Trahan 28 hours
Christi Labove 11 hours
Rhonda Boudreaux 7.5 hours
Sheila Miller 13 hours
John Canik 10.5 hours
Sharon Picou 13 hours
Joseph Delcambre 11 hours
Paula Smythe 17.5 hours
On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board approved the following insurance renewals, as presented by Nancy Sylvester- Arthur J. Gallagher & Co. and the Superintendent:
· Pollution (includes mold)
· Boiler & Machinery
· Property
· Violent Malicious Acts
·
Other coverages:
· Terrorism – both Liability and Property
· Cyber Liability (Covers the school district’s exposure related to privacy breach, digital restoration, security liability, release of student records, etc.)
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
April 10, 2017
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Met with Principals of each school to review staffing projections for 2017-2018 school year in preparation for approval by Board.
2. District Operations and Financial Management
a. Met with representatives of Police Jury, School Board, and Assessors Office to discuss future plans for PILOT agreements.
b. Attended online presentation of MySchoolBucks Program to provide parents the opportunity to make breakfast and lunch payments online.
c. Met with District AdvancED Team to review and confirm visitation schedule.
d. Participated in conference call with FEMA/GOHSEP to further discuss limitations of Direct Administrative Cost percentage.
e. Attended meeting with Hoffpauir Management Team to develop plan for reaching closeout on all Rita and Ike PWs.
f. Met with individual leasing one of our 16th sections to discuss proposed projects in the section.
3. Student Growth and Achievement
a. Attended special-called BESE meeting to determine whether to submit the LDOE ESSA plan in April or in September.
b. Visited with parish PBIS Team to review plans for full implementation of parish-wide PBIS program.
c. Participated in District Planning call with Curriculum and Instruction Staff.
4. Communication and Community Relations
a. Met with persons interested in providing meals and accommodations for upcoming AdvancED Review Team visit.
b. Attended Grand Lake High School Student Art Show and Exhibit.
5. Organizational Leadership
a. Attended the SWLA Superintendents Association Meeting at ULL.
b. Attended the Louisiana Association of School Superintendents meeting in Baton Rouge.
c. Participated in Superintendent’s Conference call with Superintendent White and LDOE staff.
On the motion of Mrs. Labove, seconded by Mrs. Picou, the Board adjourned the regular school board meeting at 7:03 p.m.
_____________________________ April 10, 2017
Sheila Miller- President Date
APPROVED:
_______________________________
Sheila Miller. President
CAMERON PARISH SCHOOL BOARD
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Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD