5109

Parish of Cameron

July 10, 2017

 

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe.   

 

The prayer and the pledge were led by Mrs. Picou and Mrs. Smythe.

 

On the motion of Mrs. Picou, seconded by Mrs. Boudreaux, the Board approved to amend the agenda.

 

                          On the motion of Mrs. Trahan, seconded by Mr. Delcambre, the Board approved the agenda as amended.                 

 

On the motion of Mrs. Labove, seconded by Mrs. Picou, the Board approved the minutes of the June 12, 2017 regular meeting of the Cameron Parish School Board, as prepared by the Superintendent.

 

On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved payment of the bills, as presented by Mrs. Michelle Trahan.

 

The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.

 

The Board received monthly report on FEMA Project Worksheets, as prepared and presented by Mr. James Hoffpauir, Hoffpauir Architects.

 

On the motion of Mrs. Labove, seconded by Mrs. Trahan, the Board received Final Draft Budget for 2017-2018 fiscal year to be adopted in August 2017 in accordance with LA R.S. 39:1301-1315, as presented by Mrs. Michelle Trahan.

 

The Board received information and took no action on Substitute Teacher Salary Rate, as presented by Mrs. Michelle Trahan.

 

On the motion of Mr. Delcambre, seconded by Mrs. Smythe, the Board approved renewal of student and athletic accident insurance, as prepared by Cindy Comeaux, Arthur J. Gallagher & Co., Public Entity Division and presented by the Superintendent.

 

The Board received information on the monthly report on property income as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates.

 

The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:

 

A.         Projects to be bid-   James Hoffpauir, Project Management

 

●   Hackberry High School- Modifications and upgrades for accessibility-FEMA PW 4753- Site 28- Pending FEMA obligation- FEMA Review

●   Johnson Bayou High School- Fencing- FEMA – IKE PW419-Out to bid July 2017

 

B.         Projects out for bid/quotes-   James Hoffpauir, Project Management

o   None at this time.

 

C.         Quote out for response-   James Hoffpauir, Project Management

o   None at this time.

 

D.          Approval of bid and quote awards- Superintendent

o   None at this time.

 

On the motion of Mrs. Labove seconded by Mr. Canik, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

 

The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.   

            

On the motion of Mrs. Smythe, seconded by Mrs. Boudreaux, the Board received information and took the following action of suspending the request to FEMA to approve DAC charges above the 3% established limit, to request DAC reimbursement up to the 3% limit established by FEMA, and to not require the Hoffpauir Management Team to complete the 900+ page documentation from FEMA regarding DAC charges, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team and the Superintendent.

 

On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board approved accepting bids for the items noted, as presented by the Superintendent:

1.     Copy Paper – 2017– 2018 school year

2.     Official Journal – 2017 – 2018 school year

3.     Bread, Milk and Non Food (August 2017 – May 2018) 2017-2018 school year

4.     Janitorial Supplies – 2017-2018 school year

5.     Paper Goods – 2017-2018 school year

6.     Lunchroom Non-Food Bid- 2017-2018 school year

 

 

On the motion of Mr. Delcambre, seconded by Mrs. Picou, the Board approved receiving non-binding restoration contract agreements for Large Loss Turn Key Projects for August 1, 2017 through July 31, 2020, as presented by Mr. James Hoffpauir:

Ø  Cotton Commercial USA, Inc.

Ø  Insulation Technologies

Ø  Inland Environments, Inc.

Ø  Signature Group

 

On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board received information and approved Co-Curricular Travel Stipend Request of $500. per student per Policy IDE- for Grand Lake High School student Donovan Chasson to attend the Summer Buddy Program in Ruston, LA, as presented by the Superintendent.

 

             The Board received the Superintendent’s Report as presented by the Superintendent:  

 

 

Cameron Parish School Board

CHARLIE ADKINS, SUPERINTENDENT

 

Superintendent’s Report

July 10, 2017

 

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

 

1.     Human Resource Management

a.     Met with personnel to review job assignments for 2017-2018 school year.

 

2.     District Operations and Financial Management

a.     Participated in conference call with FEMA to discuss progress towards approving DAC costs above the 3% threshold.

b.     Participated in conference call with GOHSEP to further discuss progress towards approving DAC costs above the 3% threshold as well as proposed timeline to closeout Rita PWs.

c.     Received and compiled documents necessary for printing of 2017-2018 school handbooks.

d.     Met with Parish Technology Committee.

 

3.     Student Growth and Achievement

a.     Received and reviewed Spring 2017 student test data.

b.     Began discussion, creation of 2017-2018 back-to-school inservice topics.

c.     Met with representatives of LDOE Network Team to review plans and priorities for 2017-2018 school year.

 

4.     Communication and Community Relations

a.     Participated in conference calls with OEP regarding preparations and plans for TS Cindy.

b.     Attended Lions Club monthly meeting luncheon.

 

5.     Organizational Leadership

a.     Participated in conference call with Louisiana Association of School Superintendents Regional Committee to interview potential candidate for LASS Executive Director. 

b.     Attended LASS Summer Conference in Baton Rouge.

 

NOTE: Mark your calendars for the following “Meet and Greet” opportunities at each school for the opening of school in August 2017.

 

·        Grand Lake High School                          PK – 6th grade – August 10th at 5:30 PM

7th – 12th grade – August 10th at 6:30 PM

 

·        Hackberry High School                            Elementary Grades – August 14th 1:30 PM – 2:30 PM

 

·        Johnson Bayou High School                    All grades – August 14th 9:00 AM – 11:00 AM

 

·        South Cameron High School                   PK – 5th grade – August 11th 5:00 PM – 6:00 PM

6th – 12th grades – August 11th 6:15 PM – 7:15 PM

 

On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board adjourned the regular school board meeting at 6:03 p.m.

 

 _____________________________     July 10, 2017

Sheila Miller- President                              Date

 

APPROVED:

_______________________________

Sheila Miller. President

CAMERON PARISH SCHOOL BOARD

_______________________________  

Charles Adkins, Superintendent

CAMERON PARISH SCHOOL BOARD