5112

Parish of Cameron

August 14, 2017

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe.   

The prayer and the pledge were led by Mrs. Trahan and Mrs. Labove.

On the motion of Mr. Delcambre, seconded by Mr. Canik, the Board approved to amend the verbiage on agenda Item 10, to change to read for review and not approval for policies being presented, as presented by the Superintendent.

On the motion of Mrs. Boudreaux, seconded by Mr. Canik, the Board approved the agenda as amended.                

On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board approved the minutes of the July 10, 2017 regular meeting of the Cameron Parish School Board, as prepared by the Superintendent.

On the motion of Mr. Delcambre, seconded by Mrs. Trahan, the Board approved payment of the bills, as presented by Mrs. Michelle Trahan.

The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.

The Board received monthly report on FEMA Project Worksheets, as prepared and presented by Mr. James Hoffpauir, Hoffpauir Architects.

On the motion of Mrs. Trahan, seconded by Mr. Delcambre the Board approved acceptance of the Final Budget for 2016-2017 fiscal year, as presented by Mrs. Michelle Trahan.

On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board received the Budget for 2017-2018 fiscal year, budget to be adopted at the September 11, 2017 meeting of the Cameron Parish School Board at 5:00 PM, at the Cameron Parish School Board Office, 510 Marshall Street, Cameron, LA, as presented by Mrs. Michelle Trahan.

On the motion of Mrs. Labove, seconded by Mrs. Boudreaux, the Board approved the annual surface lease sales of expired leases, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates:

The Board received information on the monthly report on property income as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates.

The Board received information on the Transco Pipeline and the Gum Cove and West Gum Cove road maintenance and trespass issues, as presented by Mr. Lee Bloch- Bloch, Briggs & Associates.

On the motion of the President Sheila Miller a roll call vote was taken to enter into Executive Session for the purpose of discussion of possible litigation with U.S. Fish and Wildlife affecting surface leasing of Section 16Township12SouthRange5West (Lacassine Refuge Section):

            Roll Call Vote

YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe

NAYS:

ABSENT:

On the motion of the President Sheila Miller a roll call vote was taken to enter into regular session:

            Roll Call Vote

YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe

NAYS:

ABSENT:

On the motion of Mrs. Picou, seconded by Mr. Canik, the Board received updates and/or action with U.S. Fish and Wildlife affecting surface leasing of Section 16 Township 12SouthRange5West (Lacassine Refuge Section), as presented by the Superintendent.

The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:

A.         Projects to be bid-   James Hoffpauir, Project Management

●    Hackberry High School- Modifications and upgrades for accessibility-FEMA PW 4753- Site 28- Pending FEMA obligation- FEMA Review

●    Johnson Bayou High School- Fencing- FEMA – IKE PW419-Out to bid August 2017

B.          Projects out for bid/quotes-   James Hoffpauir, Project Management

o   None at this time.

C.         Quote out for response-   James Hoffpauir, Project Management

o   None at this time.

D.      Approval of bid and quote awards- Superintendent

o   None at this time.

On the motion of Mrs. Labove, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to accept Sam Istre Construction as low bidder for the relocation of a gas line at the Stadium Parking Lot Project at South Cameron High School, as presented by the Superintendent.

On the motion of Mr. Delcambre, seconded by Mrs. Trahan, the Board approved authorizing the Superintendent to accept Sam Istre Construction as the low bidder for the relocation of a power line at the Stadium Parking Lot Project at South Cameron High School, as presented by the Superintendent.

            On the motion of Mrs. Boudreaux, seconded by Mrs. Trahan, the Board approved authorizing the Superintendent to execute a change order for additional construction days as a result of rain days for Guinn Construction at the Stadium Parking Lot Project at South Cameron High School, as presented by the Superintendent.

On the motion of Mrs. Trahan seconded by Mrs. Boudreaux, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.   

The Board received for review with recommendations of Hammonds, Sills, Adkins & Guice, LLP, revisions to the following policies, in accordance with the Acts of the 2015 Regular Legislative Session, to be approved at the next meeting, as presented by the Superintendent:

GAMFA-           Employee Communicable Diseases

II-                     Testing Program

JBD-                Student Absences and Excuses

JGCC-              Student Communicable Diseases

The Board received information and sought Board member volunteers to serve on a task force to meet with area industry representatives in an effort to communicate system needs that the industry may be able to help address, as presented by the Superintendent. The following Board Members were appointed: Sheila Miller, Christi Labove, Joseph Delcambre and Marsha Trahan

On the motion of Mr. Delcambre, seconded by Mr. Canik, the Board adopted by Roll Call Vote a Resolution for providing of employment of Special Public Finance Legal Counsel, as presented by President Sheila Miller:

            Roll Call Vote

YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre, Paula Smythe

NAYS:

ABSENT:

On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board approved revisions to Policy JCDA, Student Code of Conduct for 2017-2018, per annual Discipline Policy Review Committee meeting, as submitted by Mrs. Stephanie Rogers- Supervisor and presented by the Superintendent.

On the motion of Mr. Delcambre, seconded by Mrs. Picou, the Board approved revisions to Policy JGCE- Child Abuse, as presented by the Superintendent.

The Board received  “Thank You” letter from Donovan Chasson, regarding assistance in attending the Buddy Program, as presented by the Superintendent.

The Board received the Superintendent’s Report as presented by the Superintendent: 

Cameron Parish School Board

CHARLIE ADKINS, SUPERINTENDENT

Superintendent’s Report

August 14, 2017

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

1.      Human Resource Management

a.      Met with Central Office Staff to discuss budget, long-range planning, and evaluations.

b.      Conducted annual evaluations for Central Office Staff members and revised Focus Plans for each.

c.      Conducted Back-to-School In-service at Johnson Bayou High School for school-level administrators and Curriculum and Instruction Staff. 

d.      Attended Para-professional in-service meeting, bus drivers meeting, and new employee in-service.

e.      Attended Teachers Back-to-School In-service at Grand Lake High School.

2.      District Operations and Financial Management

a.      Met with Mr. Barrett and selected architect representative to review and discuss previously noted concerns with construction items at JBHS.

b.      Met with Computer One and E-Rate Coordinator to review upcoming changes to E-Rate Policy.  

c.      Met with new group that will coordinate CPSB Workman’s Comp procedures.

d.      Met with Hoffpauir Management Team to review progress and receive update on South Cameron Parking Lot Project.

3.      Student Growth and Achievement

a.      Met with Curriculum and Instruction Staff to begin review of Spring 2017 testing data.

b.      Met with Curriculum and Instruction Staff to finalize plans for annual school-level administrators Back-to-School In-service.

c.      Met with LDOE staff, C&I Staff, and school-level administrators to conduct an in-depth review of Spring 2017 testing data and to develop a plan of action for addressing areas of concern.

4.      Communication and Community Relations

a.      Attended Police Jury meeting held at the School Board Office.

b.      Attended the Louisiana Teacher of the Year and Principal of the Year Cecil J. Picard Educator Excellence Awards Gala in Baton Rouge to celebrate Cameron Parish’s nominees for each category.

c.      Attended memorial for Hackberry Teacher, Mrs. Virva at Hackberry High School.

On the motion of Mrs. Picou, seconded by Mrs. Smythe, the Board adjourned the regular school board meeting at 6:49 p.m.

 _____________________________     August 14, 2017

Sheila Miller- President                              Date

APPROVED:

_______________________________

Sheila Miller. President

CAMERON PARISH SCHOOL BOARD

_______________________________                           

 Charles Adkins, Superintendent

CAMERON PARISH SCHOOL BOARD