Parish of Cameron
June 11, 2007
The Cameron Parish School Board met in regular session on this date with the following members present: Loston McEvers, Dot Theriot, Rachel Abadie, Scott Nunez, Dwayne Sanner, Marvin Trahan; absent was Patty Morris.
On motion of Mrs. Abadie, seconded by Mr. Trahan, the Board approved the agenda with addition of 6a, consideration of date change for budget and specific topics special meeting.
On motion of Mrs. Theriot, seconded by Mr. Nunez, the Board approved the minutes as printed from May 14, 2007 special and regular board meetings.
On motion of Mr. Trahan, seconded by Mrs. Abadie, the Board approved the payment of bills and monthly financial statement as presented by Ms. Margaret Jones.
On motion of Mrs. Abadie, seconded by Mr. Nunez, the Board approved rescheduling the special school board meeting from June 26th, 2007 to June 29th, 2007 at 9:00 A.M. at the Grand Lake High School Cafeteria to better assess assets and expenditures.
On motion of Mr. Trahan, seconded by Mr. Sanner, the Board approved the adoption of the federal mileage rate and the authorization to automatically increase the rate when mileage rate increases by federal action.
On motion of Mrs. Theriot, seconded by Mr. Trahan, the Board approved receiving the report and official response on Financial Risk Assessment as presented by Ms. Margaret Jones.
On motion of Mr. Sanner, seconded by Mrs. Theriot, the Board approved appointing a half-day or whole day teacher, per school, based on enrollment, to interpret Dibbels data and provide interventions as presented Mrs. Nancy Claire Boudreaux.
On motion of Mrs. Abadie, seconded by Mr. Nunez, the Board received the annual administrators recommendations on Student Code of Conduct to consider revisions with possible adoption at the July 9, 2007 school board meeting as presented by Mr. Benoit.
On motion of Mr. Sanner, seconded by Mrs. Theriot, the Board approved to a policy change DIC Fixed Asset Inventories to change the limit amount from $1000.00 to $15.00 per any item with a life expectancy of 1 year or greater and must include all electric, electronic, and technology items at the Central Office and in the Schools, no matter the source or funding source of the item as presented by the Superintendent.
On motion of Mr. Sanner, seconded by Mrs. Theriot, the Board approved the authorization to purchase the online version of Cameron Parish School Board policy and minutes from Forethought Consulting, Inc. as presented by the Superintendent.
On motion of Mr. Trahan, seconded by Mr. Sanner, the Board received a report on Academic Policies and Procedures to be considered by review committee.
On motion of Mr. Trahan, seconded by Mrs. Abadie, the Board approved the designation of Angie Styron to serve as Records Officer Liaison to the Louisiana Secretary of State as presented by the Superintendent.
On motion of Mr. Sanner, seconded by Mr. Nunez, the Board received an updated report on the procurement of property at Johnson Bayou School as explained by Mr. Eddie Benoit:
a. Verbal agreement with Stream Family has been reached
b. Survey is complete
c. Appraiser needs to contracted
d. 7-10 acres of property is being purchased
On motion of Mrs. Theriot, seconded by Mr. Trahan, the Board took into consideration discussion of 16th section property exchange with Lacassine Refuge for which Lacassine has agreed to with stipulations. Mr. Benoit explained the stipulations the Board is requesting:
a. Value of the property
b. Mineral rights would be held by Cameron Parish School Board
c. Mineral rights of property the School Board would swap will be kept by the Cameron Parish School Board
d. Refuge would be responsible for completing all paperwork
e. Swapped land would be contamination-free
f. Land would be easily accessible, preferably by land
g. Land swapped would be equal in size
On motion of Mr. Sanner, seconded by Mrs. Abadie, the Board approved requesting an apprasial of Big Lake property and property next to Grand Lake School, which will take approximately six (6) weeks, as presented by Mr. Benoit.
On motion of Mr. Nunez, seconded by Mr. Sanner, the Board took under advisement the discussion and consideration of HB 734 which is pending in Senate action at this time as presented by Mr. Benoit.
On motion of Mr. Trahan, seconded by Mrs. Theriot, the Board approved to submit a counter offer for a subsurface lease with Pet-Tex Oil Co. on Section 14-12-5 as presented by Mr. Benoit. The board could gain approximately $1,000 to $15,000 annually with the subsurface lease.
On motion of Mr. Trahan, seconded by Mr. Sanner, the Board was given an advisement item for future use of Audrey Memorial and Grand Chenier Elementary sites which possibility of bus garage and storage facility as presented by the Superintendent.
On motion of Mrs. Theriot, seconded by Mr. Trahan, the Board approved the adoption of a four (4) day week calendar at Hackberry High School, Johnson Bayou High School and South Cameron High School as presented by the Superintendent.
On motion of Mrs. Abadie, seconded by Mr. Nunez, the Board considered the report on annualizing salaries of support personnel currently paid on hourly rate and retaining salaries as is for all schools as recommended through correspondence from former Superintendent Doug Chance on May 26, 2007.
On motion of Mrs. Theriot, seconded by Mr. Sanner, the Board received a report from the Superintendent in regards to a May 29th conference call and June 7th meeting reference Louisiana Recovery Authority (LRA) and Community Development Block Grant (CDBG) for education.
On motion of Mrs. Theriot, seconded by Mr. Nunez, the Board received a report on FEMA issues presented by the Superintendent.
On motion of Mr. Sanner, seconded by Mrs. Abadie, the Board received and approved bids on Bread products and Milk products for 2007-2008 for Food Service as presented by Cynthia Carpenter. (See Attachment)
On motion of Mrs. Theriot, seconded by Mr. Trahan, the Board received and approved the bid on Copy Paper for 2007-2008 school year as presented by Angie Styron. (See Attachment)
On motion of Mr. Trahan, seconded by Mrs. Abadie, the Board received and approved the bid for four (4) 6 x 12 cargo trailers for the purpose of moving critical paper records in the event of a hurricane threat presented by Eddie Benoit. Mr. McEvers then requested to have each trailer decaled with Cameron Parish School Board and school logos before leaving central office site.(See Attachment)
On motion of Mrs. Theriot, seconded by Mr. Trahan, the Board received and approved the bid for Weight Room Equipment for South Cameron High School as presented by Doug Welch. (See Attachment)
Company Bid Price
Promaxima $19,729.40 (Bid Award)
BSN Sports No Bid
Wilder Fitness $22,871.50
Rogers Athletic $48,751.00
On motion of Mrs. Theriot, seconded by Mrs. Abadie, the Board received and approved the bids for Playground Equipment for Grand Lake High School, Hackberry High School, Johnson Bayou High School and South Cameron High School as presented by Doug Welch. (See Attachment)
Company Bid Price
Hahn Enterprises $134,046.00 Bid Award
Teachers Pet $101,562.93 (rescinded bid due to Item inadvertent omitted)
On motion of Mr. Sanner, seconded Mr. Nunez, the Board received and approved the bid on a mineral lease for Section 16-14-3 as presented by Mr. Benoit. (See Attachment)
16-14-3 Allen & Kirmse, Ltd. $201,440.80 332.96 acres
$605.00/acre ¼ royalties
On motion of Mr. Nunez, seconded by Mrs. Abadie, the Board received and approved the bid from Hercules/Polaris Construction in the amount of $63,965.00 for electrical upgrade of older section of Grand Lake High School which will be payable with Bond Issue Monies as presented by Mr. Welch. (See Attachment)
On motion of Ms. Abadie, seconded by Mr. Trahan, the Board received and approved painting quotes for summer maintenance at Grand Lake High School and Hackberry High School as presented by Mr. Welch. (See Attachment)
Grand Lake High School Hackberry High School
A&L Painting - $42,000.00 Mire Painting - $40,983.00
A&L Painting - $23,800.00
On motion of Mr. Sanner, seconded by Mr. Nunez, the Board approved various projects at South Cameron High School Gym: roof $24,379.30, doors & frames $2,680.00 and lockers $4,640.00 as presented by Mr. Welch.
On motion of Mr. Sanner, seconded by Mr. Nunez, the Board received a report on various changes orders for South Cameron High School gym complex restoration as presented by Mr. Welch.
On motion of Mrs. Theriot, seconded by Mr. Nunez, the Board approved authorizing bids for South Cameron High School press box, restroom facilities, concession stand and lockers as presented by Mr. Welch.
On motion of Mr. Trahan, seconded by Mr. Sanner, the Board authorized Mr. Welch to bid/quote, as appropriate, for canopy from temporary campus to gym complex and openings between foods and monogramming labs and elementary and secondary libraries for supervision purposes.
On motion of Mr. Trahan, seconded by Mr. Sanner, the Board received a report from May 29, 2007 meeting with Architect Steve Shows on status of South Cameron High School construction projects as presented by Superintendent.
On motion of Mrs. Theriot, seconded by Mrs. Abadie, the Board approved to advertise for any needed furniture/furnishings for Johnson Bayou High School as presented by Superintendent.
On motion of Mr. Nunez, seconded by Mrs. Abadie, the Board approved the advertisement to add a concrete sidewalk and canopy between the Grand Lake Elementary building and the kindergarten entrances, adding concrete on to the porch area north of the elementary building and repair parking lot with monies to come from Bond Issue as per Mr. Welch
On motion of Mr. Trahan, seconded by Mr. Sanner, the Board approved receiving a report on current Summer Maintenance Projects as presented by Mr. Welch.
On motion of Mr. Trahan, seconded by Mr. Sanner, the Board received a report on partial acceptance of restoration of Johnson Bayou High School as presented by Mr. Welch.
On motion of Mrs. Theriot, seconded by Mr. Trahan, the Board approved the report on summer remediation for students in grades 4, 8, 10 and 11 as presented by Mrs. Boudreaux and the Superintendent.
On motion of Mr. Nunez, seconded by Mr. Sanner, the Board approved the current Pre Kindergarten enrollment at all schools per Mrs. Boudreaux.
Grand Lake High School 25 Johnson Bayou High School 2
Hackberry High School 3 South Cameron High School 12
On motion of Mrs. Abadie, seconded by Mr. Trahan, the Board received the report on the updated Cameron Parish School Board website as presented by the Superintendent.
On motion of Mr. Sanner, seconded by Mr. Trahan, the Board approved out-of-state travel for Mrs. Shirley Gilmer and Mrs. Melissa Guidry of Johnson Bayou School to attend the Keystone Science Issues Summer Institute, July 9-13, 2007, Silverthrone, Colorado with expenses underwritten by Stingray Pipeline/Enbridge as presented by the Superintendent.
On motion of Mr. Nunez, seconded by Mrs. Abadie, the Board approved receipt of the report on request from State Superintendent Paul Pastorek of a District Emergency Preparedness Plan as presented by the Superintendent.
On motion of Mr. Trahan, seconded by Mr. Nunez, the Board authorized the change of the physical address for the temporary office of the Cameron Parish School Board with appropriate signage to alleviate critical delivery problems with using same physical address as Grand Lake School as presented by the Superintendent.
On motion of Mrs. Theriot, seconded by Mr. Nunez , the Board approved the personnel report.
Personnel Recommendations: The following personnel items are recommended by the superintendent.
___________________________________________
Stephanie D. Rodrigue, Superintendent Date
RESIGNATIONS:
Byron Gibbs, AssistantPrincipal,HackberryHighSchool, effective on June 4, 2007 for retirement;
Jessye Conner, Bus Driver, Cameron Elementary School, effective August 23, 2007 for retirement;
Dora Dyson, Lunchroom Tech, Grand Lake High School, effective June 3, 2007;
RESIGNATIONS CONTINUED:
Brian Dobson, Special Education Teacher, Grand Lake High School, effective June 2, 2007;
Lillian Broussard, Interpreter, Cameron Elementary School, effective June 2, 2007;
SABBATICAL/EXTENDED SICK LEAVE:
Felisha Nunez, Teacher, Grand Lake High School, recommend delaying action until final paperwork is completed.
Carolyn Rutherford, Teacher, South Cameron High School, recommended approval of her request for extended sick leave for May 23, 2007 through January 10, 2008; and approval as Librarian beginning January 11, 2008 for second semester at Grand Lake High School.
Cheryl Scallan, Teacher, Johnson Bayou High School, recommend approval for her request for
May 10th 15th, 2007;
Teresa Roach, Teacher, Grand Lake High School, recommend approval for her request for May 2nd 13th, 2007;
APPOINTMENTS:
Spencer Owens, Vo Ag/Middle School Science Teacher, Johnson Bayou High School for 2007-2008 school session;
Melissa LeBouef, Bookkeeper, South Cameron High School
No applicants, Assistant Principal, ½ time and ½ time Teacher at Johnson Bayou High School for 2007-2008;
Brenda Sanders, Assistant Principal, Hackberry High School;
Lloyd Broussard, Supervisor of Secondary and Middle School Areas, Central Office.
Sheila Miller, Supervisor of Secondary and Middle School Areas, Central Office.
Corrina Hoffpauir, Sweeper, 8 hour, Grand Lake High School
Jordan Valery Allmen Sweeper, 8 hour, Grand Lake High School
TRANSFERS:
Vickie Little, Counselor, Grand Lake High School (second counselor for 2007-2008 school year only; will reassess needs in Spring, 2008; utilizing a teacher allotment for 2007-2008)
PERFORMANCE CONTRACTS
Recommend extending the contracts of the following listed personnel through June 30, 2008; in accordance with previously approved performance contracts cycle.
Mike Thomas, Assistant Principal, Grand Lake High
CONSISTENCY OF DAILY HOURS
Recommend extending daily hours of remaining 5 sweepers that are not 8 hour employees
Sybil Wolfe 7 hours 8 hours
Virginia LeJeune 6 hours 8 hours
Carolyn Benoit 6 hours 8 hours
Patty Jo Trahan 6 hours 8 hours
Matilda Ann Bertrand 6 hours 8 hours
Receive report on allotment procedures for janitors and sweepers - Superintendent
RETURN TO FULL-TIME EMPLOYMENT
Recommend return of bookkeeper from 60% to 100% employment in anticipation of
reorganization of Central Office staff to cover LA4 Pre Kindergarten; increasing
numbers of state and federal projects; and FEMA projects (until FEMA administrative
funds are utilized for clerical assistance)
ADVERTISE:
Lunchroom Tech, Grand Lake High School
ADVERTISE:
See attached advertising as appeared in June 7th, 2007 edition of Cameron Pilot and June 6th and 9th editions of Lake Charles American Press.
On motion of Mr. Sanner, seconded by Mrs. Theriot, the Board adjourned the meeting with the next regular school board meeting being June 29, 2007 at the Grand Lake High School Cafeteria, 1039 Hwy 384, Grand Lake, LA 70607 at 9:00 A.M.
APPROVED:
______________________________
Loston McEvers, President
CAMERON PARISH SCHOOL BOARD
ATTEST:
____________________________
Stephanie Rodrigue, Secretary
CAMERON PARISH SCHOOL BOARD
R E S O L U T I O N
WHEREAS, in accordance with the laws of the State of Louisiana, application was made to the Cameron Parish School Board requesting that Section 16, Township 14 South, Range 3 West containing 332.96 acres, more or less, belonging to the Cameron Parish School Board, be advertised for an oil and gas lease, and
WHEREAS, in due course the requested advertisement the following bid was received and opened in public session of the Cameron Parish School Board on the 11th day of June, 2007 at a regular meeting of the Cameron Parish School Board:
BIDDER: Allen & Kirmse, Ltd..
BID: For a three (3) year lease on Oil, Gas and other Liquid Gaseous Hydrocarbon Mineral Lease on 332.96 acres more fully described as:
That certain tract of land, excluding the beds and bottoms of all navigable waters, belonging to and not presently under lease from the Cameron Parish School Board on June 11, 2007, being more particularly described as all of Section 16, Township 14 South, Range 3 West, Cameron Parish, Louisiana, less and except that portion of the Price-Nunez lands (sometimes also referred to as the Nunez-Price lands in the instruments or on the plats referred to herein below) situated within the confines of Section 16, Township 14 South, Range 3 West, and containing a balance of 332.96 acres, more or less.
CASH PAYMENT: $201,440.80
ANNUAL RENTAL: $201,440.80
ROYALTIES: 25% of all oil produced and saved or utilized, but not less than ¼ th;
25 % of all gas produced and saved or utilized, but not less than 1/4th;
25% of all other liquid or gaseous minerals in solution and produced with oil and gas and saved or utilized, but not less than 1/4th;
WHEREAS, the Cameron Parish School Board feels that it is in the best interest of the Cameron Parish School Board to accept the bid of Allen & Kirmse, Ltd.
NOW, THEREFORE BE IT RESOLVED by the Cameron Parish School Board in regular session convened at the office of said School Board in Cameron, Louisiana on the 11th day of June, 2007 the bid of $201,440.80 be accepted, and
BE IT FURTHER RESOLVED that Loston McEvers, President of the Cameron Parish School Board, be and he is hereby authorized and directed to execute on behalf of the Cameron Parish School Board an oil and gas lease in favor of Allen & Kirmse, Ltd.. covering the above described bid as submitted and said lease to be subject to the approval of the State Mineral Board.
Adopted and approved the 11th day of June, 2007.
APPROVED:
_____________________________
Loston McEvers, President
CAMERON PARISH SCHOOL BOARD
ATTEST:
______________________________
Stephanie D. Rodrigue, Secretary
CAMERON PARISH SCHOOL BOARD
CAMERON PARISH PLAYGROUND EQUIPMENT
Bid Date: june 8, 2007 10:00 A.m.
Items on Quote |
Hahn Enterprises |
Teachers Pet |
|
|
|
4 -- 84x48x48 climbers |
|
|
|
|
4 18 diameter climbers |
|
|
|
|
|
6 horizontal ladders |
|
|
|
|
6 parallel bar sets |
|
|
|
|
|
4 3-way peak climbers |
|
|
|
|
|
10 swing sets 10 high 8 seats |
|
|
|
|
|
4 softball backstops 40 x 12 |
|
|
|
|
|
4 circular concrete tricycle paths 100x4x4 |
|
Not included |
|
|
|
|
|
|
|
|
Total bid price |
$134,046.00 |
$101,562.93 |
|
|
|
|
|
|
|
|
electrical upgrade grand lake high school
Bid Date: JUNE 8, 2007 10:00 A.m.
Items on Bid |
Hercules/Polaris Construction |
|
|
|
|
GRAND LAKE HIGH SCHOOL ELECTRICAL UPGRADE |
$63,965.00 |
|
|
|
Includes:New surface mount circuits in 18 classrooms. |
|
|
|
|
New sub-feeds and wire
|
|
|
|
|
New panelsAdd circuits for concession machines in gym area |
|
|
|
|
|
|
|
|
|
|
south cameron weight room equipment
Bid Date: june 8, 2007 10:00 a.m.
Items on Quote |
Promaxima |
BSN Sports |
Wilder Fitness |
Rogers Athletic |
|
9 -- Power racks w/ Adj. Bench w/platform (wood) |
$11,925.00 |
No Bid |
$12,996.00 |
$34,965.00 |
11 -- Rubber Bumper Plate Holders |
$1,045.00 |
No Bid |
$1,650.00 |
$2,123.00 |
|
2 -- Four Way Neck Machines |
$590.00 |
No Bid |
$638.00 |
No Bid |
2 -- Leg Ext/Leg Curl |
$590.00 |
No Bid |
$698.00 |
No Bid |
|
1 -- 3-Way Hip Sled |
$1,175.00 |
No Bid |
$1,349.00 |
No Bid |
|
9 300 # Olympic Weight Sets EZ Grip Handles |
$1,575.00 |
No Bid |
$1,665.00 |
$3,060.00 |
|
9 Bumper Plate Sets 2-45s, 2-35s, 2-25s, and 2-10s |
$2,340.00 |
No Bid |
$2,380.50 |
$3,618.00 |
|
12 Weight belts 2-sm, 2-med., 2-lrg., 3-XL, 3-XXL |
$179.40 |
No Bid |
$180.00 |
$192.00 |
2 Hex Bars |
$220.00 |
No Bid |
$230.00 |
$258.00 |
3 Curl Bars |
$90.00 |
No Bid |
$135.00 |
$135.00 |
Shipping & Handling
Installation |
Included |
No Bid |
$950.00 |
$3,200.00
$1,200.00 |
Bid Totals |
$19,729.40 |
No Bid |
$22,871.50 |
$48,751.00 |
|
|
|
|
|
|
_______ -Denotes low bidder
QUOTE DATE: JUNE 7, 2007 2:00 P.M.
Items on Quote
|
|
A & L Painting |
MirePainting |
|
|
|
|
|
|
|
|
|
|
|
|
|||
Grand Lake SchoolFront gym (walls, ceiling, & bleachers) Concession area & Coachs office Boys & girls P.E. locker room Exterior window panels of gym & school |
|
|
|
School Total |
|
42,000.00 |
No Quote |
|
|
|||
Hackberry High SchoolTop half of elementary hall Porch & columns entrance to school Auditorium Classrooms 31 & 33 Interior Ag shop cinder block walls, restrooms, classroom, and office area.
|
|
$13,000.00 $4,400.00 $6,600.00 $2,400.00
$18,125.00
|
$12,480.00 $4,140.00 $5,600.00 $2,325.00
$16,438.00
|
School Total |
|
$44,525.00 |
$40,983.00 |
|
|
|||
Hackberry High SchoolAlternate: Main gym ceiling and walls
|
|
$23,800.00 |
No Quote |
|
|
|
|
|
|
|
|||
|
|
|||
|
|
|||
|
|
= Lowest Bid |
Cameron Parish School Board
Bid Award for Milk 2007-2008
|
Vendor |
1/2 Pint all variety |
1 gallon 1% |
|
Borden |
.3150 |
$3.19 |
|
Foremost |
.3300 |
$3.26 |
Bid Award for Bread 2007-2008
|
Vendor |
Sliced White |
Sliced WW |
Hot Dog |
Hamburger |
|
Cotton Bakery |
$1.69/loaf |
$1.79/loaf |
$1.79/dz |
$3.12/30 ct |
|
|
Amt/ |
Amt/ |
|
ITEM |
Bidder |
Bidder |
|
4 - 6 x 12 Cargo Trailers |
Big Tex Trailers $4,388.00 each $17,552.00 total |
|