Parish of Cameron

July 14, 2008

The Cameron Parish School Board met at its regular meeting on this date, members in attendance are:  Karen Nunez, R. Scott Nunez, Loston McEvers, Dot Theriot, Dwayne Sanner, Marsha Trahan and Marvin Trahan.

The prayer and the pledge was led by R. Scott Nunez and Loston McEvers.

On the motion of Mrs. Trahan, seconded by Mrs. Nunez, the Board approved the agenda with addendum.

On the motion of Mr. Nunez, seconded by Mrs. Trahan, the Board approved the minutes as printed from the June 9, 2008 regular board meeting and June 24, 2008 special board meeting.

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board heard an ongoing recovery project request from Cameron Parish Police Juror Scott Trahan and approved continuing a bus route from Grand Lake to South Cameron High School and from Hackberry to Johnson Bayou High School, if needed, with a December 2008 report on numbers of students participating.  Roll call motion carried.

Roll Call Vote:

YEAHS:            Mrs. Trahan, Mrs. Theriot, Mr. McEvers and Mr. Trahan

NAYES:            Mr. Sanner, Mrs. Nunez and Mr. Nunez

On the motion of Mr. Nunez, seconded by Mr. McEvers, the Board approved the following Financial Issues:

· Authorize payment of the bills Ms. Lannin

· Consider Financial Statement and reports of Current Investments including Mrs. Smythe

· Receive monthly update on FEMA issues, with overall payments of $5,755,140.29 to date, per spread sheet, Superintendent

· Receive advisement of cost of Builders Risk Policy for Cameron Parish School Board Administrative Building at $63,670.20 (in review for FEMA eligibility) presented by the Superintendent.

On the motion of Mrs. Theriot, seconded by Mrs. Trahan, the Board received the letter of June 28, 2008 receipt of Notice of Determination for a Consolidation Project from Louisiana Public Assistance to FEMA  requesting the status of South Cameron High School as a building replacement project out of the Improved Project que, making it eligible for actual costs, rather than capped at the value of the Project Worksheet, with FEMA approval pending, as presented by the Superintendent.

On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board received bids and approved the acceptance of the low bidder, for  South Cameron High School, a FEMA Change of Location Project, as presented by Mr. James Hoffpauir, Project Manager.   The low bidder is denoted by *

(See Attachment)

Contractor                                   Base Bid            Alternate -ADD   Total Bid

Don M. Barron Contractor, Inc.     $24,050,000.00    $800,000.00      $24,850,000.00

K.A.S. Construction, L.L.C.          No Bid

*Alfred Palma, L.L.C.                   $23,100,000.00    $934,034.00      $24,034,000.00        

Alternate ADD -  Alternate Emergency Generator

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board received a report with an  update on FEMA and local projects, including expansions to Grand Lake High School, as presented by the  Superintendent and Mr. James Hoffpauir, Project Manager, and voted to accept the concept of the plan and approve building the Grand Lake High School softball field next to the Grand Lake High School baseball field with special projects money and the $12,000 (dirt work) already spent from special projects money for previous location of softball field to be returned to Grand Lake High School Special Projects Fund.

On the motion of Mr. Trahan, seconded by Mrs. Theriot, the Board accepted the sole bid as the official journal of Cameron Parish School Board from the Cameron Pilot as at $6.00 per square of 100 words, as presented by the Superintendent.  Board Member Loston McEvers did not vote on the bid acceptance because of his conflict of interest as a writer for the Cameron Pilot.

On the motion of Mr. Trahan, seconded by Mrs. Nunez, the Board approved the contracting of Pre-Construction Services, Inc., at a cost of $7,500.00, for the video survey of adjacent and surrounding structures at the site of the Cameron Parish School Board office to provide documentation for possible litigation that might later be attributed to the construction; contracting Pre-Construction Services Inc. for South Cameron High School; for any further construction moving forward that might also involve alleged damage to adjacent and surrounding property (to be submitted for FEMA eligibility review, as appropriate) and to document current damages, as opposed to new weather events as presented by the Superintendent.

On the motion of Mrs. Nunez, seconded by Mrs. Trahan, the Board approved a one year contract of the Bus Maintenance Contractor Troy Brown as presented by the Superintendent and Mr. Doug Welch, at a cost to the board of $50,000.00, plus mileage of .585 per mile.

On the motion of Mrs. Trahan, seconded by Mrs. Theriot, received an updated environmental report inclusive of gasoline leakage and wetlands issues, and approved the purchase price of the land adjacent to Johnson Bayou High School at $20,000 per acre with no mineral rights attached.

On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board authorized District Attorney Cecil Sanner to request wetlands and environmental checks and approved right-of-way access on the west side of the property and hold mineral rights in common in the swap of Grand Lake property with the Cameron Parish Police Jury.

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board approved the only bid for mineral lease section 16-15-15 [South Half (S/2)] Johnson Bayou, 320 more or less, from Allen & Kirmse, LTD., in the amount of $112,000.00 per year ($350 per acre) with 25% royalties for three(3) years as per Mr. Benoit.  There were no bids received on Section 16-15-15 (N/2).

On the motion of Mr. McEvers, seconded by Mr. Trahan, the Board approved the advertisement for bids on the following expired and unexpired surface leases as presented by Mr. Benoit.

1.       16-12-13

2.       16-14-3 Lot 1

3.       16-14-3 Lot 2

4.       16-14-3 Lot 3

5.       16-14-3 Lot 4

6.       16-14-3

7.       16-14-7

8.       16-14-10

9.       16-14-13

10.   16-14-14

11.   16-15-3

12.   16-15-4

13.   16-15-7

On the motion of Mr. Trahan, seconded by Mr. Nunez, the Board authorized the solicitation of engineering and architectural services for repairs and additions to all athletic fields and accessory buildings at Grand Lake High School, Hackberry High School, Johnson Bayou High School and South Cameron High Schools with bid proposals to be captured individually for the purpose of FEMA and other project funding sources presented by Mr. Hoffpauir, Project Manager.

On the motion of Mrs. Nunez, seconded by Mr. Nunez, the Board approved the annual revisions to Policy JCDA Student Code of Conduct and Policy IDFA, Interscholastic Athletics as presented by Mr. Benoit.

On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board approved the contract with Interquest Detection Canines of Southwest Louisiana for the purpose of detecting contraband in student vehicles as presented by the Superintendent.

On the motion of Mr. Nunez, seconded by Mr. Trahan, the Board approved the procedure whereby all students found to be in possession of any and all contraband will be immediately recommended for expulsion with investigative results considered at the expulsion hearing only and the recommendation from that hearing eligible to be reversed by the Cameron Parish School Board, in accordance with existing policy, as presented by the Superintendent.

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board approved the revisions to policy based on Cameron Parish School Board, Board of Elementary and Secondary Education and/or legislative action from 2002-2007 as follows:

ABCA                Number

BA                    Goals and Objectives

BC -                  Meetings

BH -                  School Board Ethics

CE -                  School Superintendent

CEA -               Superintendent Qualifications

CEC -               Recruitment of Superintendent

CED -               Employment of Superintendent

CN -                  Administrative Records

DFI -                 Lease of School Lands

DJED -              Bids and Quotations

EB -                  Buildings and Grounds Management

EBC -               Buildings and Ground Security

EBCB -             Video Monitoring of School Board Property

ED -                  Student Transportation Management

EDCA -             School Bus Safety Inspections

EE -                  Child Nutrition Management

EGAA -             Workers Compensation

EGAC -             Health and Group Hospitalization Insurance

GAK -               Personnel Records

GAMA -            Employee Tobacco Use

GAMFB -          Guidelines for Handling Bodily Fluids in Schools

GBC -              Recruitment

GBD -               Employment of Personnel

GBE -               Assignment

GBK -               Employee Discipline

GBKA -             Suspension

GBL -                Tenure

GBN -               Dismissal of Employees

GBNA -             Reduction in Staff Personnel

GBNA-P -          Reduction in Force Procedures

GBRA -             Employee Conduct

GBRH -             Professional Leave

GBRHA -           Sabbatical Leave

GBRIA -            General Leaves of Absence

GBRIF -            Bereavement Leave

GBRJ -              Substitute Personnel

GBRL -             Holidays

IDBB -               Alcohol, Tobacco, Drug, and Substance Abuse Education Program

IDDG -              Alternative Schools Education Program

IDDH -              Limited English Proficiency Program

IEC -                 Class Size

IFBGA -            Technology/Internet Acceptable

IFCB -               Field Trips and Excursions

IHF -                 Graduation Requirements

II -                     Testing Program

JBA -                Compulsory School Attendance Ages

JBCD -              Student Transfer and Withdrawal

JBCE -              Public School Choice

JCABB -            Student Interrogation

JCD -                Student Conduct

JCDAB -            Dangerous Weapons

JCDAE -            Electronic Telecommunication Devices

JCDAF -            Bullying, Intimidation, Harassment, and Hazing

JGC -                Student Health Services

JGCE -              Child Abuse

JHC -                Student Organizations

JJ -                   Employment of Students

JQL -                Language Minority Student

JR -                  Student Records

LDDB -              Relations with Armed Forces/Military Agencies

On the motion of Mrs. Nunez, seconded by Mr. Nunez, the Board approved revisions to policy based on recent legislative action, of April, 2008, as follows:

IDCA -               Summer School

IDCH -               Home Study Program

IDDC -               Homebound Instruction

IDG -                 Adult Education

IHF -                 Graduation Requirements

II -                     Testing Program

JB -                  Attendance

JBC -                School Admission

JBD -                Student Absences and Excuses

On the motion of Mrs. Theriot, seconded by Mrs. Trahan, the Board approved to receive for review, the policies listed based on recent legislative action, as well as revisions to various Louisiana Department of Education bulletins, as presented by the Superintendent.

ADA                 School Census

CEA                 Superintendent Qualifications

DIC -                 Inventories

IDCJ -               Supplemental Educational Services

JGC -                Student Health Services

JGCD -              Administration of Medication

JGFG -              Illness and Accident

On the motion of Mr. Trahan, seconded by Mr. McEvers the Board received the report on advisement of Hackberry High School selected as a recipient of the Ensuring Literacy for All grant with Grand Lake High School, Johnson Bayou High School and South Cameron High School also implementing the same preK-4 reading initiative through the use of general and other funds as presented by the Superintendent.

Personnel Report

Personnel Recommendations:  The following personnel items are recommended by the

Superintendent     

_____________________________________7-14-2008    

Stephanie D. Rodrigue, Superintendent         Date

Personnel Report

RESIGNATION

Erica Johnson                      Hackberry High School, Special Education Resource Teacher

APPOINTMENTS

Kris Howerton                       Grand Lake High School, Head Basketball Coach with Middle School Social Studies

Monica Vincent                     Grand Lake High School, Special Education with other Teaching Duties

Tammy Demary                    Grand Lake High School, Teacher Aide for Alternative Program with other duties

Jendi Benoit                         Grand Lake High School, Teacher of Non-Catectorical Pre-School Handicapped students

Angie Theriot                        Grand Lake High School, Teacher of Mild/Moderate and/or Severe Profound students

Allison Devall                        Hackberry High School/Johnson Bayou High School, Itinerant Adaptive Physical Education Teacher

Emma Hobbs                       Hackberry High School, Special Education Teacher for Alternative Program with Other Teaching duties

Elise Stine                            Hackerry High School, Special Education Resource Teacher

Regina Aucoin                      Hackberry High School, Teacher Aide for Alternative Program with other duties

Wendy Burleigh                    Hackberry High School, Middle School Teacher (replacing on year sabbatical position)

Carol W. Fetters                   Johnson Bayou High School, Pre Kdgt Kindergarten Teacher

Jennifer Norris                      Johnson Bayou High School, 1st Grade Teacher

Misty Welch                         Johnson Bayou High School, Middle and Secondary English/Language Arts

Todd Jinks                            Johnson Bayou High School, Middle School Social Studies and Girls Basketball Coach

Lacey Dougharty                   Johnson Bayou High School, Middle School Science

Stephanie B. Coleman          South Cameron High School, PreK Teacher

Christine Coleman                South Cameron High School, Sweeper

Ashley Bridges                     South Cameron High School, Mild/Moderate Special Education

SABBATICAL LEAVE MEDICAL

Teresa LeBlanc                     Hackberry High School, Elementary Teacher, 2008-2009 school year

        ROLL CALL VOTE to enter into Executive Session:

YEAHS:            Mr. Nunez, Mr. McEvers, Mrs. Nunez, Mr. Sanner, Mrs. Theriot, Mrs. Trahan, Mr. Trahan

            NAYES:            None

       ROLL CALL VOTE to enter into Regular Session:

YEAHS:            Mr. Nunez, Mr. McEvers, Mrs. Nunez, Mr. Sanner, Mrs. Theriot, Mrs. Trahan, Mr. Trahan

            NAYES:            None

The Board received information in reference to Case 2:06 - cv - 0970 - PM - KK - Cameron Parish V. RSUI Indemnity Company.

On the motion of Mrs. Theriot, seconded by Mr. McEvers, the Board adjourned the regular school meeting.

                                                                        APPROVED:

                                                                        ______________________________

                                                                        Dwayne Sanner, President

                                                                        CAMERON PARISH SCHOOL BOARD

                                                                        ATTEST:

                                                                        _______________________________

                                                                        Stephanie D. Rodrigue, Superintendent

                                                                        CAMERON PARISH SCHOOL BOARD

R E S O L U T I O N

WHEREAS, in accordance with the laws of the State of Louisiana, application was made to the Cameron Parish School Board requesting that Section  16, Township 15 South, Range 15 West containing  320 acres, more or less, belonging to the Cameron Parish School Board, be advertised for an oil and gas lease, and

WHEREAS, in due course the requested advertisement for this lease was published in the Official Journal of the State of Louisiana and the Parish of Cameron for the prescribed statutory period of time, and

 WHEREAS, in response to said advertisement the following bid was received and opened in public session of the Cameron Parish School Board on the 14th day of  July, 2008 at a regular meeting of the Cameron Parish School Board:

BIDDER:      Allen & Kirmse, LTD

BID:             For a three (3) year lease on Oil, Gas and other Liquid Gaseous Hydrocarbon Mineral Lease.

CASH PAYMENT:      $112,000.00

ANNUAL RENTAL: $112,000.00

ROYALTIES:     25%

WHEREAS, the Cameron Parish School Board feels that it is in the best interest of the Cameron Parish School Board to accept the bid of  Allen & Kirmse, LTD.                     

NOW, THEREFORE BE IT RESOLVED by the Cameron Parish School Board in regular session convened at the office of said School Board in Cameron, Louisiana on the 14th day of  July, 2008  the bid of  $112,000.00 be accepted, and

BE IT FURTHER RESOLVED that Dwayne Sanner, President of the Cameron Parish School Board, be and he is hereby authorized and directed to execute on behalf of the Cameron Parish School Board an oil and gas lease in favor of Allen & Kirmse, LTD covering the above described bid as submitted and said lease to be subject to the approval of the State Mineral Board.

Adopted and approved the 14th day of July, 2008. 

APPROVED:

________________________________

                                                                        Dwayne Sanner, President

                                                                        CAMERON PARISH SCHOOL BOARD

ATTEST:

_________________________________

Stephanie Rodrigue, Secretary

CAMERON PARISH SCHOOL BOARD