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Parish of Cameron
January 12, 2009
The Cameron Parish School Board met at its regular meeting on this date, members in attendance are: R. Scott Nunez, Loston McEvers, Dot Theriot, Marsha Trahan, Dwayne Sanner, Karen Nunez, and Marvin Trahan.
The prayer and the pledge were led by Mrs. Dot Theriot and Mr. Loston McEvers.
On the motion of Mrs. Theriot, seconded by Mrs. Trahan, the Board approved the agenda with addendum.
On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board received remarks from Brandy Jinks, a Johnson Bayou High School parent, thanking the Cameron Parish School Board for their efforts in opening the Johnson Bayou High School temporary site as presented by Mrs. Trahan.
On the motion of Mr. Trahan, seconded by Mr. McEvers, the Board approved the minutes as printed from the December 8, 2008 regular board meeting.
On the motion of Mrs. Nunez, seconded by Mrs. Trahan, the Board approved the acceptance of the Independent Auditor's Report as prepared by Kolder, champagne, Slaven and Company, LLC and presented by Rob Carter, Auditor.
On the motion of Mr. McEvers seconded by Mrs. Nunez, the Board approved the following Financial Issues:
Approved the Financial Statement and reports of Current Investments Mrs. Smythe
Authorized payment of the bills Ms. Smythe
Received monthly update on FEMA issues, with overall payments of $7,151,958.77 to date, per spread sheet, $4,088,534.24 in request for funds submitted to be paid Superintendent
Received advisement of Cameron Parish School Board qualification for a $5 million Community Disaster loan and approval of resolution pledging $5,000,000.00 in collateral, as well as responsibility for repayment as presented by Superintendent
Received advisement of Cameron Parish School Board qualification for a $5 million Community Disaster loan and approval of resolution pledging $5,000,000.00 in collateral, as well as responsibility for repayment as presented by Superintendent and Mrs. Smythe
Received 2008-2009 Annual Finance Risk Statement prepared by Louisiana Department of Education as presented by Superintendent
Received advisement that Jennifer Jones, Assistant District Attorney, is moving forward with a Compliant for Declaratory and Injunctive Relief in reference to DIFIRMs as presented by the Superintendent
On the motion of Mrs. Nunez, seconded by Mr. Nunez, the Board received an update on current FEMA and General Fund Construction, Repairs, and Renovations to permanent, and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm - James Hoffpauir, Architect and Selena Cisneros, Engineer, and the Superintendent.
On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board authorized the low bidding on current projects - James Hoffpauir, Project Manager
* denotes low bidder
· Slab Demolition at Various Sites
Bidder Amount
KAS Construction(Base Bid) $708,900
Alternate 1 203,500
Total $912,400
*Priola Construction (Base Bid) $457,000
Alternate 1 174,000
Total $631,000*
Sam Istre (Base Bid) $466,117
Alternate 1 177,980
Total $644,097
· Debris Removal at Johnson Bayou High School
Bidder Amount
*Bayou Construction & Excavation, LLC $47,190.00*
J&S Resources, LLC $72,000.00
· Emergency Protective Fencing Johnson Bayou High School and South Cameron High School
Bidder Amount
A-1 American Inc. $27,550
*Rivers Fence Company $19,494*
Nash Fence Company $25,880
· Hackberry High School Phase I
Bidder Amount
Priola Construction $1,235,000
*Sam Istre $1,055,000*
· Johnson Bayou Athletic Field Bleachers
Bidder Amount
*Hahn Enterprises $114,653*
Southern Bleacher Company $123,855
· Grand Lake Storage Shed
Bidder Amount
*K&S Construction, LLC $24,920*
H&H Metal Contractors, Inc $26,000
Well Hung Metal, LLC $27,900
· Bid Tally on Security Cameras for South Cameron High School and Johnson Bayou High School temporary campuses - Anna Murphy
Bidder Amount
Ralph's Industrial Electronics (SCHS) $62,305.13
Ralph's Industrial Electronics (JBHS) $47,061.69
Total $109,366.82
Ace Alarm (SCHS) $66,491.30
Ace Alarm (JBHS) $51,303.30
Total $117,794.60
*Superior Security Systems $55,491.74
*Superior Security Systems $42,046.66
Total $97,538.40*
· Bid Tally on Furniture for South Cameron High School, Johnson Bayou High School and Hackberry High School - Anna Murphy
*Teacher's Pet (SCHS, HHS and JBHS) $294,805.29*
*Virco (SCHS, HHS and JBHS) 46,224.94*
On the motion of Mr. McEvers, seconded by Mrs. Nunez, the Board approved to advertise the following items:
· Projects out for Bid
Grand Lake Athletic Field Site Work
· Project out for Re-Bid
Re-advertisement playground repairs and equipment replacement at all four (4) schools (no bids received)
· Projects to be advertised in January 2009
a. South Cameron High School Gymnasium, Phase I of III
b. Hackberry High School Rodeo Arena
c. Johnson Bayou High School Pavilion
On the motion of Mr. Trahan, seconded by Mr. Nunez, the Board authorized the Superintendent to accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects - Superintendent
On the motion of Mr. Nunez, seconded by Mr. Trahan, the Board approved authorizing District Attorney, Cecil Sanner to execute the deed for the Grand Lake land swap with the Cameron Parish Police Jury.
On the motion of Mrs. Theriot, seconded by Mrs. Nunez, the Board authorized District Cecil Sanner, District Attorney to move forward on Section 16-12-10 (Black Lake-Hackberry), Lake Charles Harbor & Terminal District, Right of Way, and lay a temporary pipeline to bring dredge material from the Calcasieu River to the marsh creation site, September 30, 2009 or completion of the project whichever comes first with the stipulation that Cameron Parish School Board receive the same monetary result if any, of Gray Stream- Superintendent, District Attorney Cecil Sanner, and Mr. Dwayne Sanner
On the motion of Mr. Nunez, seconded by Mrs. Nunez, the Board approved the dates of 2009 Cameron Parish School Board meetings with meeting times set at 4:00 P.M. and with sites to be determined as Hurricanes Rita and Ike recovery continue as presented by the Superintendent.
Monday January 12, 2009
Tuesday February 10, 2009 (consider moving to Tuesday due to Superintendent's One Day Institute, as notified on January 5, 2009)
Monday March 9, 2009
Monday April 13, 2009
Monday May 11, 2009
Monday June 8, 2009
Monday June 22, 2009 (Fiscal year end)
Monday July 13, 2009
Monday August 10, 2009
Monday September 14, 2009
Monday October 12, 2009
Monday November 9, 2009
Monday December 14, 2009
On the motion of Mr. Trahan, seconded by Mrs. Nunez, the Board approved the addition of a teacher/coach position at Grand Lake High School with coaching responsibility for junior high football and minimum of one (1) additional sport with position to be handled as a transfer if a current employee is interested, as are all other positions, then advertise, if necessary; and authorization of projected time frame to add Louisiana High School Athletic Association football at Grand Lake High School as follows:
2009-2010, 2010-2011: Junior High Football (non-LHSAA)
2011-2012, 2012-2013: Junior Varsity Football (LHSAA compliant; add second teacher/football coach, unless a current staff member is available)
2013-2014: Varsity Football (LHSAA compliant; assess Teacher/Coaching staff to determine further needs)
as presented by Superintendent, Mrs. Karen Nunez and Mr. Scott Nunez.
On the motion of Mr. Nunez, seconded by Mr. Trahan, the Board approved the Personnel Report as presented by the Superintendent.
Personnel Recommendations: The following personnel items are recommended by the Superintendent
_____________________________________1/12/2009
Stephanie D. Rodrigue, Superintendent Date
Personnel Report
RESIGNATION
Nella Luann Ballou Counselor, Hackberry High School, effective January 8, 2009
APPOINTMENTS
Brent Callais Johnson Bayou High School, Teacher/Coach effective January 5, 2009
REQUEST FOR EXTENDED SICK LEAVE
Valery Jordan Grand Lake High School, Sweeper, effective November 3, 2008 through January 4, 2009
Ashley Poole Hackberry High School, Registered Nurse, effective January 5, 2009 through February 13, 2009
Aimee Young Grand Lake High School, Teacher, effective January 5, 2009 - pending verification
REQUEST OF PAYMENT OF 25 ACCUMULATED SICK LEAVE DAYS
David Duhon Grand Lake High School, Principal
On the motion of Mr. McEvers, seconded by Mrs. Theriot, the Board adjourned the regular school meeting.
APPROVED:
______________________________
Dwayne Sanner, President
CAMERON PARISH SCHOOL BOARD
ATTEST:
_______________________________
Stephanie D. Rodrigue, Superintendent
CAMERON PARISH SCHOOL BOARD
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CAMERON PARISH SCHOOL BOARD |
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REVENUE AND EXPENSE REPORT AS OF DECEMBER 31, 2008 |
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Cash Revenues: |
MTD |
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YTD |
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Ad Valorem Taxes |
-$3,074 |
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($3,074) |
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Tuition from Other Sources |
$0 |
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$0 |
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Bus Rentals |
$830 |
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$1,772 |
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Interest on Investments |
$81,686 |
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$467,944 |
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Royalties/Leases/Right of Ways |
$320,783 |
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$2,910,974 |
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Rentals |
$0 |
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$0 |
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Contributions and Donations |
$105,004 |
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$131,863 |
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Medicaid |
$737 |
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$11,568 |
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Equalization |
$578,422 |
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$2,951,612 |
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Other Miscellaneous Revenue |
$6,969 |
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$115,491 |
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Other Restricted Revenue |
$0 |
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$0 |
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Special Education |
$0 |
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$3,159 |
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Educational Support (8G) |
$28,725 |
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$36,822 |
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PIP |
$0 |
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$4,710 |
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Other Restricted Revenues |
$0 |
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$212,872 |
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Revenue Sharing |
$0 |
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$7,297 |
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Other Restricted Revenues State |
$0 |
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$0 |
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FEMA |
$49,918 |
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$1,275,034 |
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Insurance Proceeds |
$500,000 |
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$1,326,216 |
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Transfer In |
$1,895 |
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$429,740 |
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Total Revenue |
$1,671,895 |
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$9,884,000 |
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Cash Expenditures: |
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Monthly Payroll |
$1,020,802 |
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$5,073,280 |
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Employee Benefits |
$369,438 |
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$2,221,164 |
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Purchased Services |
$114,617 |
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$591,270 |
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Architect Fees and Other Fees |
$526,016 |
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$779,476 |
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Repairs and Maintenance |
$1,437,369 |
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$6,829,879 |
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Insurance and Bonds |
$264,000 |
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$344,277 |
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Telephone, Travel, Postage |
$13,473 |
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$82,646 |
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Textbooks and Supplies |
$185,189 |
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$865,666 |
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Utilities and Gasoline |
$42,623 |
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$221,764 |
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Equipment, Furniture, Buildings, Vehicles |
($91,604) |
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$710,380 |
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Other Expenses |
$280 |
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$15,938 |
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Transfer Out |
$0 |
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$1,006,054 |
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Total Cash Expenditures |
$3,882,203 |
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$18,741,794 |
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Total Cash Operations |
($2,210,308) |
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($8,857,794) |
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Note: Fema expenses are $2,298,878; YTD $8,611,404 |
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LAMP INVESTMENTS |
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FUND |
TERM |
RATE |
AMOUNT |
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DISTRICT #4 TAX |
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2.26% |
$ 315,409.17 |
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DISTRICT #5 CONST |
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2.26% |
$ 60,585.93 |
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DISTRICT #5 TAX |
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2.26% |
$ 402,696.28 |
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DISTRICT #15 TAX |
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2.26% |
$ 309,848.80 |
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WORKERS COMP |
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2.26% |
$ 61,492.27 |
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DISTRICT #4 CONSTR |
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2.26% |
$ 83,657.16 |
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DISTRICT #10 TAX |
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2.26% |
$ 51,795.60 |
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16TH SECTION |
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2.26% |
$ 5,406,848.60 |
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GENERAL FUND |
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2.26% |
$ 4,297,454.48 |
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CHENIERE TAX PREPAY |
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2.26% |
$ 1,658,183.50 |
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SPECIAL PROJECTS |
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2.26% |
$ 474,849.06 |
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PROTEST TAX |
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2.26% |
$ 1,694,995.44 |
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TOTAL LAMP INVESTMENTS |
$ 14,817,816.29 |
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CD INVESTMENTS |
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FUND |
TERM |
RATE |
AMOUNT |
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#10 TAX |
180 |
1.87% |
$ 265,000.00 |
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16TH SECTION |
365 |
2.40% |
$ 1,000,000.00 |
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16TH SECTION |
180 |
2.70% |
$ 2,099,989.60 |
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16th SECTION |
365 |
2.51% |
$ 34,087.50 |
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16th SECTION |
365 |
3.17% |
$ 1,138,000.00 |
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GENERAL |
Various |
2.78% |
$ 2,847,160.00 |
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GENERAL |
180 |
1.87% |
$ 200,437.26 |
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GENERAL |
180 |
1.92% |
$ 500,000.00 |
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GENERAL |
365 |
2.41% |
$ 1,254,000.00 |
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GENERAL |
30 |
1.00% |
$ 1,000,000.00 |
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GENERAL |
180 |
1.34% |
$ 1,000.00 |
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PROTEST TAX |
Various |
Various |
$ 1,600,085.00 |
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PROTEST TAX |
365 |
1.50% |
$ 100,000.00 |
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LUNCH |
60 |
0.75% |
$ 100,000.00 |
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LUNCH |
30 |
0.75% |
$ 100,000.00 |
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TOTAL CD INVESTMENTS |
$ 12,239,759.36 |
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BOND INVESTMENTS |
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FUND |
TERM |
RATE |
AMOUNT |
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GENERAL FUND |
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3.05% |
$ 2,622,542.40 |
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GENERAL FUND |
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3.35% |
$ 999,594.16 |
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GENERAL FUND |
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3.15% |
$ 1,015,741.48 |
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PROTEST TAX |
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3.15% |
$ 28,052.95 |
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16TH SECTION |
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3.65% |
$ 1,010,530.04 |
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TOTAL BOND INVESTMENTS |
$ 5,676,461.03 |
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UBS INVESTMENTS |
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FUND |
TERM |
RATE |
AMOUNT |
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GENERAL FUND |
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2.8 |
$ 780,777.76 |
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GENERAL FUND |
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3.06 |
$ 499,495.00 |
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TOTAL UBS INVESTMENTS |
$ 1,280,272.76 |
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TOTAL ALL INVESTMENTS |
$ 34,014,309.44 |
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TOTAL INVESTMENTS BY FUND |
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DISTRICT #4 TAX |
$ 315,409.17 |
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DISTRICT #5 CONST |
$ 60,585.93 |
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DISSTRICT #5 TAX |
$ 402,696.28 |
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DISTRICT #15 TAX |
$ 309,848.80 |
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WORKERS COMP |
$ 61,492.27 |
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DISTRICT #4 CONSTR |
$ 83,657.16 |
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16TH SECTION |
$ 10,689,455.74 |
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GENERAL FUND |
$ 16,018,202.54 |
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SPECIAL PROJECTS |
$ 474,849.06 |
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PROTEST TAX |
$ 3,423,133.39 |
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DISTRICT #10 TAX |
$ 316,795.60 |
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CHENIERE TAX PREPAY |
$ 1,658,183.50 |
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LUNCH |
$ 200,000.00 |
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TOTAL |
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$ 34,014,309.44 |
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INVESTMENT TYPE |
% OF TOTAL |
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TOTAL LAMP INVESTMENTS |
44% |
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TOTAL CD INVESTMENTS |
36% |
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TOTAL BOND INVESTMENTS |
17% |
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TOTAL UBS INVESTMENT |
4% |
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100% |
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CAMERON PARISH SCHOOL BOARD |
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SUMMARY OF DISTRICT #5 AND DISTRICT #4 BONDS |
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AS OF DECEMBER 31, 2009 |
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BOND |
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AMOUNT |
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ISSUE AMOUNT |
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REMAINING |
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DISTRICT #5 BOND |
$ 3,200,000 |
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$ 60,586 |
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(JOHNSON BAYOU) |
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DISTRICT #4 BOND |
$ 5,000,000 |
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$ 83,657 |
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(GRAND LAKE) |
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TOTAL |
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$ 8,200,000 |
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$ 144,243 |
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Cameron Parish School Board |
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Special School Projects |
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As of December 31, 2008 |
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Johnson |
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South |
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Bayou |
Hackberry |
Grand lake |
Cameron |
Total |
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Allocations Made |
$ 118,438.56 |
$ 118,438.56 |
$ 118,438.56 |
$ 118,438.56 |
$ 473,754.24 |
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Interest |
$ 153.96 |
$ 153.96 |
$ 153.96 |
$ 153.96 |
$ 615.84 |
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Allocation Subtotal |
$ 118,592.52 |
$ 118,592.52 |
$ 118,592.52 |
$ 118,592.52 |
$ 474,370.08 |
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Expenses |
$ - |
$ - |
$ - |
$ - |
$ - |
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Ending Balance |
$ 118,592.52 |
$ 118,592.52 |
$ 118,592.52 |
$ 118,592.52 |
$ 474,370.08 |
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Cameron Parish School Board |
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Summary of District #5 and District #4 bonds |
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As of December 31, 2008 |
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Johnson Bayou |
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Grand Lake |
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District #5 |
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District #4 |
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Bond Issue Amount |
$ 3,200,000 |
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$ 5,000,000 |
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Amount Remaining |
$ 60,586 |
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$ 83,658 |
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