4973
Parish of Cameron
January 12, 2015
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:01 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe.
The prayer and the pledge were led by Mr. Canik and Mrs. Miller.
On the motion of Mrs. Miller, seconded by Mr. Delcambre, the Board approved the agenda.
On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board approved the minutes of the December 8, 2014 Cameron Parish School Board meetings, as prepared by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board elected Marsha Trahan, nominated by Mrs. Picou, to remain as President through the month of February and elected Sheila Miller, nominated by Mrs. Smythe, as Vice-President, for a one year term.
On the motion of Mrs. Boudreaux, seconded by Mrs. Miller, the Board appointed the members of the Finance Committee, Paula Smythe as Finance Chair, Charles Adkins-Superintendent as Treasurer, additional members are Christi Labove and Sharon Picou and Marsha Trahan ex-officio member.
On the motion of Mrs. Boudreaux, seconded by Mr. Delcambre the Board approved February 9, 2015 at 2:00 pm as the date and time for the Board orientation meeting and to invite Mr. Scott Richard as speaker, as presented by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mrs. Smythe, the Board approved the following insurance renewal coverages effective February 1, 2015 with the exclusion of Disaster Response Services as presented by Mrs. Nancy Sylvester, Arthur J. Gallagher & Co.:
· Pollution (includes mold)
· Boiler & Machinery
· Property (This includes a 3% deductible as per expiring. Lower deductible options are available. The values increased from $96.8M to $99.67M, however the price REDUCED by $153,313.10.)
· Violent Malicious Acts
Other coverages:
· Terrorism – both Liability and Property
· Cyber Liability (Covers the school district’s exposure related to privacy breach, digital restoration, security liability, release of student records, etc.)
On the motion of Mr. Delcambre, seconded by Mrs. Boudreaux the Board received the monthly report on property incomes, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.
On the motion of Mr. Delcambre, seconded by Mr. Canik, the Board approved the 2 year contract with Pritchard & Abbott at the estimated cost of $2730.42 to the Cameron Parish School Board per year for the appraisal of caverns in Hackberry and the fees pro-rated between the districts that are affected, as presented by Mona Kelley, Cameron Parish Tax Assessor.
On the motion of Mr. Delcambre, seconded by Mrs. Boudreaux, the Board approved the following financial issues, as presented by Mrs. Michelle Trahan:
· Authorization of payment of the bills
· Receipt of Financial Statement and Reports of Current Investments
· Receipt of Eagle Asset Management Report
· Receipt of monthly report of FEMA Project Worksheets, as prepared by Hoffpauir Architects
On the motion of Mr. Delcambre, seconded by Mrs. Boudreaux, the Board approved current construction bid activities, as presented by James Hoffpauir, Project Management:
A. Projects to be bid- James Hoffpauir, Project Management
· South Cameron High School Parking Lot- Rita/Ike-Out for bid February pending FEMA approval
· South Cameron High School Improvements – Phase II – CDBG – Out to bid in February pending parking lot approval
B. Projects out for bid- James Hoffpauir, Project Management
· Grand Lake High School Baseball Improvements- Reserve Funds- Out for bid December 18, 2014- Bids to be received January 15, 2015
· Hackberry High School Smokehouse- Rita Alternate Funds- Out for bid January 8, 2015- bids to be received February 5, 2015
C. Quote out for response- James Hoffpauir, Project Management
· None at this time.
D. Approval of bid and quote awards- Architects and Project Management
· None at this time.
On the motion of Mr. Delcambre, seconded by Mrs. Boudreaux, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
On the motion of Mr. Delcambre, seconded by Mrs. Boudreaux, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by James Hoffpauir and Mr. Randall Broussard, Architect.
On the motion of Mr. Delcambre, seconded by Mrs. Boudreaux the Board approved appointment of Fixed Assets Coordinator for each school with Grand Lake High School to have two coordinators and setting stipend to be paid at $500.for the first year and to revisit stipend amount the following year, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded Mrs. Picou the Board approved agreement with McNeese State University for students to shadow Athletic Trainers, as presented by the Superintendent.
On the motion of Mr. Delcambre, seconded by Mrs. Miller, the Board approved policies to align with the 2014 Louisiana Legislative Session- Superintendent
Ø ABCC- Term of Office
Ø BCBB- Notification of School Board Meetings
Ø BCBD- Agenda Preparation and Dissemination
Ø BCBH- Minutes of School Board Meetings
Ø BCBK- Executive Sessions
Ø EDD- School Bus Scheduling and Routing
Ø GBRJ- Substitute Personnel
Ø ID- Curriculum
Ø IFA- Instructional Materials
Ø JBC- School Admission
On the motion of Mr. Delcambre, seconded by Mrs. Picou, the Board received for thirty day review policies to align with the 2014 Louisiana Legislative Session, as presented by the Superintendent:
Ø DE- Debt Limitation
Ø DFD- Tax Bond Election and Sales
Ø DFL- Cash Management and Investments
Ø DJE- Purchasing
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board received for thirty day review Policy GBRK- Annual leave, with recommendation made to change policy to allow annual leave to roll over at a maximum roll over amount of 10 days, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Smythe the Board received the Superintendent’s report, as presented by the Superintendent.
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
January 12, 2015
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Hired Mrs. Michelle Dunham as the Special Education Supervisor. Mrs. Dunham comes to us from Calcasieu Parish with twenty-one years of experience. She has served as a Case Worker, a Special Ed teacher, a gifted teacher and a Counselor. We are very thankful to have her as part of our Cameron family!
b. Worked with Mrs. Eva January to review/update highly qualified teacher status throughout the system.
c. Reassigned some duties of the HR Department to provide clearer lines of communication
2. District Operations and Financial Management
a. Continued the process of renegotiating the contract of Technology related services provided to Cameron Parish Schools.
b. Met with representatives of energy management companies to request proposals for a preventative maintenance and repair package for the system’s AC/heating units and generators.
c. Met with 16th Section Land Manager to review management procedures and to discuss upcoming land management issues.
d. Met with auditors from Kolder, Champagne, Slaven and Company to receive 2013-2014 Audit exit interview.
e. Met with representative from ASI to renew school copier contracts.
3. Student Growth and Achievement
a. Met with Meg Lovejoy and Clair Hebert to discuss upcoming Parish –wide Career Fair to be held in February.
b. Directed system Supervisors to meet with each school’s School Leadership Team and for the Leadership Teams to redeliver the topics of discussion to their faculty during the January 9 school-level in-service day. Met with representatives from McNeese State University and the Center for Orthopaedics to discuss opportunities for our students to participate in shadowing and/or dual enrollment classes.
c. Directed Supervisors to meet with each school’s PBIS Team to review each school’s level of implementation of the PBIS program.
d. Met with ACT Test Prep provider.
e. Met with representatives from Network 3 to discuss plans for upcoming PARRC tests.
4. Communication and Community Relations
a. Attended Parish Basketball Tourney games at SCHS.
b. Met with Parish webpage designer to begin process of establishing a new webpage design.
c. Guest speaker at the Calcasieu-Cameron Retired Teachers Association Luncheon.
5. Organizational Leadership
a. Met with Johnson Bayou Architect and representatives from Hoffpauir Architects LLC for a progress meeting.
b. Began review of school-level Crisis Management Plans.
c. Met with coordinator of School Based Clinic at SCHS.
d. Attended the January meeting of the Chamber/Alliance Education and Workforce Development Committee at the SEED Center on the campus of McNeese State University.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board adjourned the regular school board meeting at 7:50 PM.
_____________________________ January 12, 2015
Marsha Trahan, President Date
APPROVED:
_______________________________
Marsha Trahan, President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD