4992

Parish of Cameron

April 20, 2015

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 4:59 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe.

The prayer and the pledge were led by Mrs. Picou and Mrs. Smythe.

On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board approved the agenda.

On the motion of Mrs. Labove, seconded by Mrs. Picou, the Board approved the minutes of the March 9, 2015 Cameron Parish School Board meetings, as prepared by the Superintendent.

On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board set the dates for term of presidency to be the remainder of the normal two year term, with next election to be held January of 2017, for newly elected President Joseph Delcambre, , as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board received for thirty day review proposed changes to the School Wellness Policy JGB, as presented by Cynthia Carpenter, Child Nutrition Services Supervisor.

On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved price changes for meals for the 2015-2016 school year, as presented by Cynthia Carpenter, Child Nutrition Services Supervisor.

On the motion of Mrs. Picou, seconded by Mrs. Boudreaux, the Board approved the Seclusion/Restraint Procedures for Cameron Parish School System, as presented by Mrs. Michelle Dunham, Special Ed Supervisor.

A green card was presented by Mrs. Margaret Jones to comment on the selection of the technology service provider.

On the motion of Mrs. Smythe, seconded by Mrs. Boudreaux, the Board approved of selection of Computer One for Computer Technology Services provider for the Cameron Parish School Board, term to be a one year contract with survey at end of term, as presented by Mrs. Paula Smythe.

On the motion of Mrs. Smythe, seconded by Mrs. Picou, the Board approved of Gragson, Cassiday and Guillory as External Auditing service provider for the Cameron Parish School Board, as presented by Mrs. Smythe. Abstain: Marsha Trahan Nays: Sheila Miller and John Canik

On the motion of Mrs. Picou, seconded by Mrs. Labove the Board received the monthly report on property incomes, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.

On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved the following financial issues, as presented by Mrs. Michelle Trahan:

·       Authorization of payment of the bills

·       Report of Finance Committee

·       Receipt of Financial Statement and Reports of Current Investments

·       Receipt of Eagle Asset Management Report

·       Receipt of monthly report on FEMA Project Worksheets, as prepared by Hoffpauir Architects

·       Consider approval of advertising for bids for the items noted

1.     Copy Paper – 2015 – 2016 school year

2.     Official Journal – 2015 – 2016 school year

3.     Bread, Milk, Canned/Frozen, Support, Meat and Non Food (August 2015 – May 2016)  2015-2016 school year

4.     Janitorial Supplies – 2015-2016 school year

5.     Paper Goods – 2015-2016 school year

On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board approved to receive the millage rates for the tax year 2015 and to accept the maximum allowable constitutional millage rate, with all other millage rates remaining the same, as presented by Mrs. Michelle Trahan.

On the motion of Mrs. Boudreaux, seconded by Mrs. Smythe, the Board approved to receive and leave the bond millage rate at O for School District No. Four Bond and Interest, as presented by Mrs. Michelle Trahan.

The Board held a roll call vote to adopt millage rates for the tax year 2015 with no changes in rate from prior year except for the Constitutional Tax being raised to the maximum allowable, as presented by Mrs. Trahan.

            ROLL CALL VOTE:

            YEAHS:            Mrs. Trahan, Mrs. Labove, Mrs. Boudreaux, Mrs. Miller, Mr. Canik, Mrs. Picou, Mr. Delcambre and Mrs. Smythe

            NAYS:              None

            ABSENT:         

         PARISH-WIDE TAXES                                         MILLAGE

Constitutional Tax                                                                      4.66 mills

Additional Support of Maintenance of Public School                     10.5 mills

Operation of Public School Tax                                                  10.5 mills

Special Maintenance Tax                                                           8.14 mills

                        DISTRICT TAXES                                             MILLAGE

School District No. Four Bond & Interest                                     0.00 mills

Notation made that Mrs. Boudreaux departed meeting at 5:55 P.M.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved current construction bid activities, as presented by James Hoffpauir, Project Management:

A.  Projects to be bid-   James Hoffpauir, Project Management

·       South Cameron High School Parking Lot- Rita/Ike-Out for bid May pending FEMA approval 

·       South Cameron High School Improvements – Phase II – CDBG – Out to bid in May pending parking lot approval

B.  Projects out for bid-   James Hoffpauir, Project Management

·       None at this time.

C.  Quote out for response-   James Hoffpauir, Project Management

·       None at this time.

D.   Approval of bid and quote awards- Architects and Project Management

·       Consider Sam Istre Construction, low bidder, for CPSB Audrey Maintenance Garage Renovations- bids received April 7, 2015- Rita Alternate Funds

       Bidder                                            Base Bid                                  

Sam Istre Construction                          $41,500.                      

Seth Priola Construction                        $55,900.          

John D Myers and Assoc.                      NO BID

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved of Teachers Pet., low bidder, for supplier of furnishings for Johnson Bayou High School Rebuild, as presented by the Superintendent.

       Bidder                                      Bid                              

Teachers Pet                                  $116,394                     

School Outfitters                                $73678.            30 out of 44 line items - not bid 

Virco                                               Submitted as -NO BID

LA School Equipment                       Submitted as- NO BID

On the motion of Mrs. Miller, seconded by Mrs. Smythe, the Board approved Change Order No. 8 on the Johnson Bayou High School Project, minus the 3 day extension, as presented by the Superintendent, Hoffpauir Architects, LLC and Project Architect.

On the motion of Mrs. Miller, seconded by Mrs. Smythe, the Board approved Change Order No. 9 on the Johnson Bayou High School Project, minus the two day extension and allowing one weather day, as presented by the Superintendent, Hoffpauir Architects, LLC and Project Architect.

On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board approved of the change order on the Grand Lake High School Baseball Project, approval not to include items #9, #10 and #11, as presented by the Superintendent, Hoffpauir Architects, LLC and Project Architect.

                        On the motion of Mrs. Trahan, seconded by Mrs. Miller the Board approved renewal of contract with Interquest Detection Canines of Southeast Texas for services for the school year 2015-2016, with no increase in contract, as presented by the Superintendent.

                        On the motion of Mrs. Trahan, seconded by Mrs. Labove, the Board approved the 2015-2016 school year calendars, as presented by the Superintendent.

                        On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the Personal Evaluation Plan, as presented by the Superintendent.

                        On the motion of Mrs. Trahan, seconded by Mrs. Labove, the Board approved the annual continued employment resolution pursuant to LRS 745 of 1977 providing that a support and substitute employee shall have the same probability for employment after the 2015 summer vacation period or another holiday, as the support and substitute employee had prior to the beginning of the vacation period, as presented by the Superintendent.

                        On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board removed item tabled from the March 9, 2015 Board meeting, the request to advertise for RFP’s  for Project Management/ Direct Management, as presented by the Superintendent.

On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board approved to not advertise for Project Management/ Direct Management services, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Picou the Board received the Superintendent’s report, as presented by the Superintendent.

Cameron Parish School Board

CHARLIE ADKINS, SUPERINTENDENT

Superintendent’s Report

April 20, 2015

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

1.     Human Resource Management

a.     Continued to work with committee to revise evaluation plan for Support Personnel and those positions not evaluated through the COMPASS evaluation system.

b.     Coordinated Summer Professional Development plans with Supervisors after receiving input from school faculties.

c.     Met with Supervisors and Business Manager to initiate process for staffing allocations for 2015-2016 school year.

2.     District Operations and Financial Management

a.     Released RFPs for External Auditing Services, Land Management Services, and Investment Management Services for Cameron Parish School Board.

b.     Met with District Leadership Team, School Leadership Teams, and School Board members to continue the 2015-2016 District Planning and Budgeting Process.

c.     Met with District Land manager and property appraiser to discuss potential land exchange.

d.     Met with GOHSEP Representative to discuss impact of releasing RFP for PM/DM Services.

3.     Student Growth and Achievement

a.     Met with representatives of Cheniere to discuss opportunities for Cameron students to participate in welding classes.

b.     Participated in State Superintendent John White’s monthly Superintendent’s Conference Call.

c.     Met with SW Regional Career and Technical Education Supervisors to discuss JumpStart Program impact on parishes.

4.     Communication and Community Relations

a.     Attended SWLA Workforce Development meeting at McNeese SEED Center.

b.     Attended DARE Graduation Ceremony at Grand Lake High School.

c.     Attended SCHS baseball and softball game.

d.     Met with representatives from a firm engaged to forecast economic impact of new LNG facilities building in Cameron Parish.

5.     Organizational Leadership

a.     Attended the Louisiana Association of School Business Officers Conference in Lake Charles.

b.     Participated in conference call with Superintendent White addressing various programs and policies in the state.

c.     Met with the GOHSEP and FEMA team in Baton Rouge to discuss the Johnson Bayou High School rebuild project.

d.     Met with GOHSEP representatives to discuss progress on PW progress on various projects.

On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board adjourned the regular school board meeting at 7:50 PM.

 _____________________________     April 20, 2015

Joseph Delcambre, President                    Date

APPROVED:

_______________________________

Joseph Delcambre, President

CAMERON PARISH SCHOOL BOARD

______________________________

Charles Adkins, Superintendent