4998
Parish of Cameron
May 11, 2015
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 4:59 pm, members in attendance are: Marsha Trahan, Christi Labove, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe. Absent: Rhonda Boudreaux
The prayer and the pledge were led by Mrs. Miller and Mr. Canik.
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved the agenda.
On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board approved the minutes of the April 20, 2015 Cameron Parish School Board meetings, as prepared by the Superintendent.
On the motion of Mrs. Smythe, seconded by Mrs. Labove, the Board tabled the selection of an Investment Management firm, with further reviews for the five firms to be considered, Capital One Investing, Capital One Bank, Iberia Wealth Investors, Orleans Capital Management and City Savings Financial Services, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved Bloch Briggs and Associates as Land Management Services provider for the Cameron Parish School Board, accepting Option B of proposal, to be paid at $13,000. quarterly, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Labove the Board received the monthly report on property incomes, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates:
· Consider monthly report on property income
· Consider approval of a partial assignment of mineral lease from Freeport McMoran Oil and Gas, LLC to Tex Moncrief Exploraccount II. (Section 16 Township 12S Range 5W)
On the motion of Mrs. Trahan, seconded by Mrs. Picou the Board tabled using the services of David Sturlese for utilization of Freeport McMoran’s pending unit, as presented by Mr. Lee Bloch, Bloch, Briggs and Associates.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved the following financial issues, as presented by Mrs. Michelle Trahan:
· Authorization of payment of the bills
· Official announcement that Constitutional millage rate will be set by the Cameron Parish School Board at the June 22, 2015 special meeting of the Cameron Parish School Board at 5:00 PM, at the Cameron Parish School Board Office, 510 Marshall Street, Cameron, LA
· Discussion of initial draft of 2015-2016 budget
· Receipt of Financial Statement and Reports of Current Investments
· Receipt of Eagle Asset Management Report
· Receipt of monthly report on FEMA Project Worksheets, as prepared by Hoffpauir Architects
On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board tabled to the June 22, 2015 special called meeting, discussion of policy GBRK- Annual Leave, as presented by Mrs. Smythe.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved current construction bid activities, as presented by James Hoffpauir, Project Management:
A. Projects to be bid- James Hoffpauir, Project Management
· South Cameron High School Parking Lot- FEMA PW4813- pending FEMA approval/ appeal
· South Cameron High School Gym Ceiling- Rita Alt- FEMA- PW 4753- Requested to FEMA 4-13-15 Waiting on FEMA approval
· Johnson Bayou High School- FEMA- Removal of Temp Bldgs.- Out to bid in June
· Grand Lake Baseball Field and North Road Lighting- FEMA- Rita Alt.- PW 4753- Requested to FEMA 4-13-15- waiting on FEMA approval
B. Projects out for bid- James Hoffpauir, Project Management
· South Cameron High School Improvements – Phase II – Fencing and Landscaping– CDBG – Bids to be received Tuesday, May 26, 2015 at 10:00 AM
C. Quote out for response- James Hoffpauir, Project Management
· None at this time.
D. Approval of bid and quote awards- Architects and Project Management
· None at this time.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved Change Order No. 10 on the Johnson Bayou High School Project and referred to legal counsel to determine amount due from architect, as presented by the Superintendent, Hoffpauir Architects, LLC and Project Architect.
On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board approved Policy EDAE- Student Transportation in Private Vehicles with recommendation made to change the policy to read that the driver must maintain liability insurance coverage and removing liability insurance threshold of $250,000. or higher, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Picou the Board received the Superintendent’s report, as presented by the Superintendent.
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
May 11, 2015
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Met separately with School Leadership Teams and Principals of each school to conduct evaluation interviews using the Louisiana Leader Performance Evaluation Rubric.
b. Continued to work with school Principals to plan staffing needs for the 2015-2016 school year.
2. District Operations and Financial Management
a. Met with District Leadership Teams and School Leadership Teams to refine the District Strategic Plan for 2015-2016.
b. Met with District Finance Department members to formulate first draft of 2015-2016 fiscal year budget.
c. Received RFPs for Land Management Services and Investment Management Services.
d. Met with Bond Attorney to discuss policies and procedures for future revenue plans.
3. Student Growth and Achievement
a. Met with representatives Edmentum to discuss future plans for providing opportunities for students to participate in online classes and for the District to be able to use various resources to assist students and teachers.
4. Communication and Community Relations
a. Attended South Cameron High School National Honor Society Induction Ceremony
b. Attended the Lions Club Luncheon Meeting
c. Attended a ribbon cutting ceremony sponsored by the Cheniere LEADS Project for Cameron Parish Schools.
d. Attended the Grand Lake High School FFA Banquet
e. Attended the State Championship softball game for Hackberry High School.
5. Organizational Leadership
a. Communication and correspondence with the GOHSEP and FEMA team in to discuss the Johnson Bayou High School rebuild project.
On the motion of Mrs. Smythe, seconded by Mrs. Picou, the Board adjourned the regular school board meeting at 5:13 PM.
_____________________________ May 11, 2015
Joseph Delcambre, President Date
APPROVED:
_______________________________
Joseph Delcambre, President
CAMERON PARISH SCHOOL BOARD
______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD