5017

Parish of Cameron

September 14, 2015

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:05 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe.

The prayer and the pledge were led by Mrs. Smythe and Mrs. Picou.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the agenda.

On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board approved the minutes of the August 10 2015 Cameron Parish School Board meetings, as prepared by the Superintendent.

On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board received information from Mike Kreamer- Candidate for BESE District 7.

On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board received presentation of Cameron Parish Cooperative Extension Service Annual Report

from 4-H Office, as presented by Kevin Savoie- Area Sea Grant Agent and Parish Chairman for Cameron, Brittany Bourg- 4-H Agent.

On the motion of Mrs. Miller, seconded by Mrs. Boudreaux the Board approved Co-Curricular Travel Stipend Request of $250 per student per Policy IDE- for the following Cameron Parish 4-H  members attending the National 4-H Congress in Atlanta, GA. on November 27 through December 1, 2015, Madison Bonsall, Maeleigh Conner, Briley Richard and Laura McFatter.

On the motion of Mrs. Miller, seconded by Mrs. Labove the Board received the monthly report on property incomes, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.

On the motion of Mrs. Boudreaux, seconded by Mrs. Miller the Board received surface lease bid  and awarded for Muria Section (Section 16-T14S-R6W), as presented by Mr. Lee Bloch, Bloch, Briggs and Associates.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved renewal of the Casualty Package with Berkley Insurance Company with premium remaining flat for the fourth year in a row for a total $57,338.00 (premium is subject to change upon receipt of completed applications and updated exposures), as presented by Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division.

On the motion of Mrs. Trahan, seconded by Mr. Canik, the Board approved renewal of the Crime coverage of $250,000 with Travelers Casualty & Surety Company of America with premium increasing slightly due to increased exposures for a total $2,758.00. (premium is subject to change upon receipt of completed application), as presented by Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division.

On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board approved renewal of the Excess Workers Compensation coverage with New York Marine and General Insurance Company (Midlands) with premium decreasing due to decreased estimated payrolls for a total $33,975.00 (premium is subject to change upon receipt of completed applications); total annual renewal premium for Casualty Package, Crime and Excess Workers Compensation is $94,071.00 as presented by Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division.

On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved to accept $1,000,0000 Uninsured / Underinsured Motorist Bodily Injury/Physical Damage Coverage on the automobile policy, as per expiring and further move to authorize the Superintendent to sign on behalf of the Cameron Parish School Board to accept Uninsured/ Underinsured Motorist Bodily Injury/Physical Damage coverage on the Automobile policy, as presented by Nancy Sylvester, Arthur J. Gallagher & Co., Public Entity Division.

On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board approved the following financial issues, as presented by Mrs. Michelle Trahan:

·       Authorization of payment of the bills

·       Receipt of Financial Statement and Reports of Current Investments

·       Receipt of Eagle Asset Management Report

On the motion of Mrs. Boudreaux, seconded by Mrs. Trahan the Board received information regarding Investment Management services provider for the Cameron Parish School Board, as presented by the following:

o   Capital One- Wealth and Asset Management- Janice Leaumont/ Richard Bouchner/ Gilbert Braunig

o   Iberia Bank- Greg Wicke/ Barry Brown

o   Orleans Capital- Emily Becker/ Phyllis Kyle

o   City Savings Bank- Shane McLemore

On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board received monthly report on FEMA Project Worksheets, as prepared and presented by James Hoffpauir, Hoffpauir Architects.

On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board approved current construction bid activities, as presented by James Hoffpauir, Hoffpauir Project Management Team:

A.  Projects to be bid-   James Hoffpauir, Project Management

·      South Cameron High School Gym Ceiling- Rita Alt- FEMA- PW 4753- Requested to FEMA 4-13-15 Waiting on FEMA approval

·      South Cameron High School Parking Lot- FEMA PW4813- pending FEMA approval/ appeal

·      Grand Lake Baseball Field and North Road Lighting- FEMA- Rita Alt.- PW 4753- Requested to FEMA 4-13-15- waiting on FEMA approval

B.  Projects out for bid/quotes-   James Hoffpauir, Project Management

·     None at this time.

C.  Quote out for response-   James Hoffpauir, Project Management

·       None at this time.

D.   Approval of bid and quote awards- Architects and Project Management

·       None at this time.         

On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.    

On the motion of Mrs. Labove, seconded by Mrs. Trahan, the Board approved A/E authorization under the contract “Various Small Projects at Various School Board Property Sites”, to provide accessibility survey of HHS buildings and site for compliance with 2010 ADA Accessibility guidelines, to be paid from Reserve Fund Allocation per Board action 12-20-2012, as presented by the Superintendent.

On the motion of Mrs. Boudreaux, seconded by Mrs. Smythe, the Board tabled A/E authorization under the contract “Various Small Projects at Various School Board Property Sites”, for Johnson Bayou High School to renovate the existing bus garage to return to previous condition, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board tabled approval of Change Order No. 2 for the CPSB Maintenance Garage Renovations, as presented by the Superintendent.

On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved Change Order No. 2 for the JBHS Track/ Concession/ Storage/ Restroom Building & Misc. Storm Repairs, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved Change Order No. 3 for the JBHS Track/ Concession/ Storage/ Restroom Building & Misc. Storm Repairs, as presented by the Superintendent.

On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved Change Order No. 4 for the JBHS Track/ Concession/ Storage/ Restroom Building & Misc. Storm Repairs, requesting representative from Gunter Construction to be present at the October 2015 Cameron Parish School Board meeting, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Smythe, the Board approved Change Order No. 1 for HHS Smokehouse- Vo Ag, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board approved A & E fees for Hackberry High School Hog Scalder Project, to be paid under the FEMA-Rita Contents PW, as presented by the Superintendent and Hoffpauir Architects, LLC and Project Architect.

On the motion of Mrs. Miller, seconded Mrs. Boudreaux, the Board approved revisions to Policy JR- Student Record, as presented in the Forethought Policy, as recommended by District Attorney Jennifer Jones and presented by the Superintendent.

On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board received for 30 day review Policy DC- Annual Operating Budget, as presented by the Superintendent.

On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board received for 30 day review Policy JBCC- Student Assignments, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved renewal of 5 year contract with Siemens Technology Services. – Advantage Services, as presented by the Superintendent.

On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved the Duplication of Benefit Policy, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board approved the following out-of-state travel, as presented by the Superintendent:

o   Grand Lake High School Fourth grade class to attend a live performance of “The BFG (Big Fat Giant)” at the Lutcher Theatre in Orange, Texas on October 6, 2015; travel by school bus driven by certified driver, with teachers Daisha Evans, Ashley Thibodeaux and Kristi Ledoux supervising the students.

o   South Cameron High School Art Class students to attend the Texas Renaissance Festival – School Day in Conroe, Texas on November 3, 2015; travel by school bus driven by certified driver, with Art Teacher Sharon Campbell supervising the students.

On the motion of Mr. Canik, seconded by Mrs. Picou the Board received the Superintendent’s Report as presented by the Superintendent:

Cameron Parish School Board

CHARLIE ADKINS, SUPERINTENDENT

Superintendent’s Report

September 14, 2015

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

1.     Human Resource Management

a.      

b.     Met with school Principals, Curriculum and Instruction Staff, and representatives from LDOE for Principal’s meeting.

2.     District Operations and Financial Management

a.     Attended presentation by Tax Assessor’s Office regarding Pictometry to determine how it could be used by the School System.

b.     Met with representatives from the USFWS to investigate possibility of land swap for 16^th Section Lands inside Federal Refuges.

c.     Met with representatives from GOHSEP and Project Management Team to discuss issues related to IKE Project Worksheets.

d.     Met with legal counsel for CPSB related to 16^th Section Land Issue.

e.     Met with representatives from CPSB Insurer to investigate placement of non-school system animals at Hackberry High School.

f.      Met with representatives of Semiens to review current and proposed management of HVAC systems.

g.     Met with representatives of FEMA Ike Team, GOHSEP, and GOHSEP Grants Management Team to discuss issues related to IKE Project Worksheets. 

h.     Participated in punch list walkthrough at Johnson Bayou High School.

3.     Student Growth and Achievement

a.     Attended first day of school at each of the four schools.

b.     Participated in Curriculum and Instruction Staff meeting, including representation from the LDOE.

4.     Communication and Community Relations

a.     Attended football jamboree at East Beauregard High School.

5.     Organizational Leadership

a.     Met with Central Office Staff to review policies and procedures.

b.     Met with members of CPSB Finance Department to discuss policies and procedures.

On the motion of Mrs. Smythe, seconded by Mrs. Boudreaux, the Board adjourned the regular school board meeting at 8:18 p.m.

 _____________________________     September 14, 2015

Joseph Delcambre- President                    Date

APPROVED:

_______________________________

Joseph Delcambre. President

CAMERON PARISH SCHOOL BOARD

_______________________________ 

Charles Adkins, Superintendent

CAMERON PARISH SCHOOL BOARD