5022
Parish of Cameron
October 12, 2015
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:05 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe.
The prayer and the pledge were led by Mrs. Trahan and Mrs. Labove.
On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board approved the agenda.
On the motion of Mrs. Smythe, seconded by Mrs. Picou, the Board approved the minutes of the September 14, 2015 Cameron Parish School Board meetings, as prepared by the Superintendent.
On the motion of Mrs. Miller, seconded by Mr. Canik the Board approved adding agenda item to allow representatives from G2 LNG Project to speak asking for approval supporting the project, as presented by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mr. Canik, the Board approved giving a letter of support from the Board, including supporting the Foreign Trade Zone designation, as presented by Mr. Ernie Broussard and Mr. Stephen Broussard, West Cameron Port.
On the motion of Mrs. Miller, seconded by Mrs. Labove the Board received the monthly report on property incomes, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.
On the motion of Mrs. Picou, seconded by Mrs. Miller the Board received information regarding transactions with Transcontinental Gas Pipeline affecting a proposed pipeline to be built to supply gas to Chenier LNG. Section 16 Township 15 South Range 14 West and Section 16 Township 15 South Range 15 West. (Johnsons Bayou and West Johnsons Bayou sections), as presented by Mr. Lee Bloch, Bloch, Briggs & Associates.
On the motion of Mrs. Picou, seconded by Mrs. Miller the Board approved the transaction with Transcontinental Gas Pipeline for a Pipeline Right-of-Way Agreement across West Johnsons Bayou which will result in a one-time payment of $143,790.75, as presented by Mr. Lee Bloch, Bloch, Briggs and Associates.
On the motion of Mrs. Smythe, seconded by Mrs. Miller, the Board approved a Meter Station and Road Use Agreement, with Transcontinental Gas Pipeline, whereby an expansion of a current meter station at Johnsons Bayou, and the use of existing roads on both sections will be authorized. Additionally, as part of the consideration for the use of the West Johnsons Bayou road, improvements to the road will also be made. Cash consideration for the Meter Station and Road Use Agreement will be $30,000 annually, as presented by Mr. Lee Bloch, Bloch, Briggs & Associates.
On the motion of Mrs. Boudreaux, seconded by Mrs. Miller, the Board approved a Access Permit, with Transcontinental Gas Pipeline, this permit governs the details on how and when the School Board property is to be accessed during both the construction and operational phases of Transcontinental’s use of School Board property. In particular, this agreement protects the School Board’s surface and mineral lessees’ interests since they have competing uses of the property, as presented by Mr. Lee Bloch, Bloch, Briggs & Associates.
The Board held a roll call vote to consider rescinding the previous adoption of Grand Lake District #4 of 0.00 mills for 2015 held at the April 20, 2015 Cameron Parish School Board Meeting, as presented by Mrs. Michelle Trahan.
Roll call vote to rescind previous adoption of Grand Lake District #4 of 0.00 mills
Roll Call Vote
YEAHS: Mrs. Miller
NAYS: Mrs. Trahan, Mrs. Labove, Mrs. Boudreaux, Mr. Canik, Mrs. Picou, Mr. Delcambre and Mrs. Smythe
ABSENT: None
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved the following financial issues, as presented by Mrs. Michelle Trahan:
· Authorization of payment of the bills
· Receipt of Financial Statement and Reports of Current Investments
· Receipt of Eagle Asset Management Report
· Receipt of monthly report on FEMA Project Worksheets, as prepared by Hoffpauir Architects
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the Louisiana Compliance Questionnaire as requested annually by Gragson, Casiday & Guillory, L.L.P, as presented by Mrs. Trahan.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board received monthly report on FEMA Project Worksheets, as prepared and presented by James Hoffpauir, Hoffpauir Architects.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved current construction bid activities, as presented by James Hoffpauir, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
South Cameron High School Parking Lot- FEMA PW4813- pending FEMA approval/ appeal
South Cameron High School Gym Ceiling- Rita Alt- FEMA- PW 4753- Requested to FEMA 4-13-15 Waiting on FEMA approval
Grand Lake Baseball Field and North Road Lighting- FEMA- Rita Alt.- PW 4753- Requested to FEMA 4-13-15- waiting on FEMA approval
B. Projects out for bid/quotes- James Hoffpauir, Project Management
None at this time.
C. Quote out for response- James Hoffpauir, Project Management
o None at this time.
D. Approval of bid and quote awards- Architects and Project Management
o None at this time.
On the motion of Mrs. Labove, seconded by Mrs. Miller, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Smythe, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
On the motion of Mrs. Boudreaux, seconded by Mrs. Miller, the Board approved Michael J. LeBlanc Construction for $7,500. to move the electronic school sign from its current location to the front of the school at Johnson Bayou High School to be funded with the District 5 Construction Fund, as presented by Mrs. Marsha Trahan.
On the motion of Mrs. Miller, seconded by Mrs. Smythe, the Board rescinded the prior motion for Michael J. LeBlanc Construction for $7,500. to move the electronic school sign from its current location to the front of the school at Johnson Bayou High School to be funded with the District 5 Bond Fund, as presented by Mrs. Marsha Trahan.
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved Michael J. LeBlanc Construction for $7,500. to move the electronic school sign from its current location to the front of the school at Johnson Bayou High School to be funded with FEMA Funding, as presented by Mrs. Marsha Trahan.
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved Rivers Fence Company for $3,200. to install a gate at the foot of the stairs leading to the back of the AG shop, at Johnson Bayou High School to be funded by the JBHS Construction Fund (Special Projects), as presented by Mrs. Trahan.
On the motion of Mrs. Labove, seconded by Mrs. Miller, the Board approved Climate Control for $6,000. to install AC units in the women’s restroom and girl’s dressing room at Hackberry High School to be funded by the General Fund (maintenance), as presented by Mrs. Labove.
On the motion of Mrs. Labove, seconded by Mrs. Boudreaux, the Board approved MJS Contracting for $6,200 or $4,500 to build a sidewalk from the main building to the old gym at Hackberry High School to be funded by General Fund (maintenance), as presented by Mrs. Labove.
On the motion of Mrs. Trahan, seconded Mrs. Boudreaux, the Board approved Rivers Fence for $1,125 to install fence and gates at walkway of Pre-K building at Hackberry High School to be funded by General Fund (maintenance), as presented by Mrs. Trahan.
On the motion of Mrs. Boudreaux, seconded by Mrs. Miller, the Board approval of Change Order No. 3- GLHS Baseball Field Improvements, allowing 8 additional days, as presented by the Superintendent.
On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board received for thirty day review with recommendations of Hammonds, Sills, Adkins & Guice, LLP, revisions to the following policies, in accordance with the Acts of the 2015 Regular Legislative Session, as presented by the Superintendent:
Ø EDD- School Bus Scheduling and Routing
Ø JCDB- Student Dress Code
Ø JDD- Suspension
Ø JDE- Expulsion
On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board received for 30 day review Change Order Policy FGF, as prepared by Charles Hardie of Hammonds, Sills, Adkins & Guice, LLP, as presented by the Superintendent.
On the motion of Mrs. Labove, seconded by Mrs. Miller, the Board approved providing a 13th check and determining the amount of $750. to be paid by November 19, 2015 as presented by Mr. Delcambre.
On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board received October 1, 2015 enrollment figures, as presented by the Superintendent.
On the motion of Mrs. Labove, seconded by Mrs. Boudreaux, the Board received the Superintendent’s Report as presented by the Superintendent:
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
October 12, 2015
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Met with Central Office Finance Department to review revenue/expense projections.
b. Met with school Principals, Curriculum and Instruction Staff, and representatives from LDOE for Principal’s meeting.
2. District Operations and Financial Management
a. Met with representatives of FEMA Ike Team, GOHSEP, and GOHSEP Grants Management Team to discuss issues related to IKE Project Worksheets. (Two separate meetings)
b. Met with representatives of FEMA Rita Team to discuss resolutions to several Project Worksheet issues.
c. Participated in the final punch list walkthrough at Johnson Bayou High School.
d. Participated in the final punch list walkthrough for the baseball field at Grand Lake High School.
e. Participated in a conference call with representatives from LDOE concerning the Minimum Foundation Formula (MFP).
f. Participated in Project Worksheet review with representative from GOHSEP.
3. Student Growth and Achievement
a. Met with Administrators to coordinate District Strategic Plan Target of studying the current 4-day, 5-day school week and solicited committee volunteers from each school. This committee was later canceled and the target was removed from the District Strategic Plan.
b. Participated in Curriculum and Instruction Staff meeting, including representation from the LDOE.
c. Met with representatives from the Louisiana Endowment for the Humanities to discuss the Prime Time Reading Program.
d. Met with Administrators to coordinate the system’s potential involvement in the Leader in Me Program and solicited committee volunteers from each school.
e. Attended the SOWELA presentation to Cameron Parish residents.
f. Participated in a conference call with representatives from LDOE concerning the release of raw test scores from spring 2015.
4. Communication and Community Relations
a. Attended the ribbon cutting ceremony at Johnson Bayou High School.
b. Attended football games at South Cameron High School and Grand Lake High School.
c. Attended the Lions Club Luncheon.
d. Attended the 10th Anniversary of Rita Observance.
e. Attended the Hurricane Awareness Day at the Lake Charles Civic Center.
f. Attended the Open House for Middle and High School students at Hackberry High School.
g. Attended the Homecoming Parade for Grand Lake High School.
5. Organizational Leadership
a. Attended Louisiana Association of School Superintendents meeting in Baton Rouge to discuss release of raw test scores from spring 2015.
The Board voted to enter into executive session for the purpose of annual review of the overall work performance of the Superintendent, as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Paula Smythe
NAYS:
ABSENT:
The Board voted to enter into regular session, as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Paula Smythe
NAYS:
ABSENT:
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved accepting outstanding evaluation of the Superintendent and in doing so giving a 1% pay raise as stated in contract, at which time the Superintendent declined accepting the 1% pay increase, as presented by President Joseph Delcambre.
On the motion of Mrs. Picou, seconded by Mrs. Smythe, the Board adjourned the regular school board meeting at 7:16 p.m.
_____________________________ October 12, 2015
Joseph Delcambre- President Date
APPROVED:
_______________________________
Joseph Delcambre. President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD