5060

Parish of Cameron

July 11, 2016

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, John Canik, Sheila Miller, Sharon Picou, Joseph Delcambre and Paula Smythe.  

The prayer and the pledge were led by Mrs. Trahan and Mrs. Labove.

On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board unanimously approved amending the agenda item to be added before the Superintendent’s Report in reference to Policy IDE and Grand Lake student Donovan Chasson, as presented by the Superintendent.

                          On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved the amended agenda.

On the motion of Mrs. Labove, seconded by Mrs. Smythe, the Board approved the minutes of the June 13, 2016 regular meeting of the Cameron Parish School Board, as prepared by the Superintendent.

On the motion of Mrs. Boudreaux, seconded by Mrs. Labove, the Board approved renewal of contract with Center for Orthopaedics/ Imperial Health as sports medicine provider for the 2016-2017 school sports year, at no cost to Cameron Parish School Board, as presented by the Superintendent.

                          The Board received the monthly property income report as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates.

                          On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved renewal of student and athletic insurance coverage, as presented by Mrs. Cindy Comeaux, Arthur J. Gallagher & Co., Public Entity Division.

The Board received information on payment of the bills, as presented by Mrs. Michelle Trahan.

The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.

On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved revisions to selected Central Office Staff Salary Schedules, as presented by Mrs. Michelle Trahan.

On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved a resolution naming the Superintendent as the authorized representative to sign amendment to agreement between State of Louisiana (Division of Administration) (Office of Community Development) and Cameron Parish School Board, as presented by the Superintendent.

A Roll Call Vote was taken for approval of resolution naming the Superintendent as the authorized representative to sign amendment to agreement between State of Louisiana (Division of Administration) (Office of Community Development) and Cameron Parish School Board, as presented by the Superintendent.

Roll Call Vote  : YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe

    NAYS:

         ABSENT:       

The Board received monthly report on FEMA Project Worksheets, as prepared and presented by Mr. James Hoffpauir, Hoffpauir Architects.

On the motion of Mrs. Miller, seconded by Mr. Canik, the Board accepted the Final Draft Budget for 2016-2017 fiscal year to be adopted in September 2016 in accordance with LA R.S. 39:1301-1315, as presented by Mrs. Michelle Trahan.

On the motion of Mrs. Miller, seconded by Mrs. Boudreaux, the Board approved the Coaching Salary Supplement Schedules/ Scales Proposal One, as presented by Mr. Stevie Barnett, Maintenance Supervisor:

First Proposal

Coaches Salary Schedule

Additional Salary for 20 extra days of coaching (summer) based on a 1/9 of the nine month teacher salary schedule. Must Coach at least 3 sports with 2 being major sports.

Base Supplements in addition to 1/9 salary stipend schedule: (only one of two following stipends)

$2,500.00 - Head Coach of at least 1 major sport while fulfilling 1/9 requirements.

$2,000.00- Assistant Coach of at least 2 major sports while fulfilling 1/9 requirements.

No additional stipend can be paid to coaches with additional salary listed above, with the exception of Athletic Director.

Athletic Director Stipend:

$500.00

Base Coaching supplements of coaches NOT receiving a 1/9. (Up to two stipends assigned to a coach)

Head Coach of a single major sport - $3,000.00

Assistant Coach of a single major sport - $2,500.00

Head Coach of a single minor sport - $1,000.00

Spirit Team Sponsor- $1,000.00 (no assistants, and no more than four spirit teams per school)

There are limitations to these stipends. These stipends cannot cause a sport to exceed limitations of coaches per sport.

1/9 Supplement Limits:

Class AA- A (w/Football) 8

Class B & C Schools 4

Number of coaches per sport limitations:

No sport will exceed the following number of coaches getting a parish stipend.

Major and Minor Sports Definitions:

Major sports are: Football, Basketball, Track, Baseball, and Softball. All other sports not listed as major are considered a minor sport.

Jr. High sports are NOT considered a major sport.

Overview of Changes:

1.)  Limited number of 1/9 coaches based on school classification.

2.)  Limited number of coaches per sport.

3.)  Allowed a way to pay a coach coaching 2 sports. Old format did not allow us to utilize 2 sport coaches, only 1sport of full time coaches.

With the following additions:

Ø  With option for principal to designate one coach as a twelve month employee (option does not have to be used), which will qualify for annual leave and will count as 1/9ths; must coach three sports- two being a major and can only receive one base supplement

Ø  Limits number of stipends available

Ø  $500 stipend for Junior High sports

The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:

A.          Projects to be bid-   James Hoffpauir, Project Management

B.           Projects out for bid/quotes-   James Hoffpauir, Project Management

o   None at this time.

C.          Quote out for response-   James Hoffpauir, Project Management

o   None at this time.

D.           Approval of bid and quote awards- Architects and Project Management

o   None at this time.

 On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.    

On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved non-binding restoration contract agreements for Large Loss Turn Key Projects for August 1, 2016 through July 31, 2017 with the following, as presented by Mr. James Hoffpauir, Hoffpauir Architects, LLC.

Ø  Cotton Commercial USA, Inc.

Ø  Rapid Response Restoration, LLC

Ø  Inland Environments, Inc.

On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board reviewed Policy IDE- Co-Curricular and Extracurricular Student Activities, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board received for 30 day revision to policies to align with the 2016 Louisiana Legislative Session, as presented by the Superintendent.

Ø  Policy BH-         School Board Ethics

Ø  Policy DIEA-      Preservation of School Board Records Due To Legal Action

Ø  Policy EBBG-    Hazardous Substances

Ø  Policy GBD-      Employment of Personnel

Ø  Policy GBI-        Evaluation of Personnel

Ø  Policy GBL-       Tenure

Ø  Policy IDCH-     Home Study Program

                          On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved granting a $400 stipend to Donovan Chasson, Grand Lake High School student to attend the “Buddy Program” in Ruston, LA, as presented by Board Member Paula Smythe.

                 The Board received the Superintendent’s Report as presented by the Superintendent:        

Cameron Parish School Board

CHARLIE ADKINS, SUPERINTENDENT

Superintendent’s Report

July 11, 2016

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

1.     Human Resource Management

a.     Hosted Cameron Parish students enrolled in Education classes at McNeese to a luncheon in order to express our support for their progress and to encourage them to consider teaching in Cameron Parish upon graduation. 

b.     Met with Central Office clerical staff to review job tasks to be assumed with departure of Central Office part time help.

c.     Began the annual evaluations of the Central Office staff.

d.     Began revisions of the Cameron Parish Certificated Personnel Evaluation Plan per requirements of Louisiana Bulletin 130.

e.     Met with Parish Athletic Director to review proposals for changes to current Coaches Salary Supplement Plan.

2.     District Operations and Financial Management

a.     Attended LASBO Legislative Summit in Lafayette to receive updates on Legislative regular session and special session as well as to receive updates on proposed MFP funding.

b.     Met with representatives of the William T. and Ethel Lewis Burton Foundation to receive updates on a Scholarship Pledge Agreement for forty years for Cameron Parish graduates as well as to receive information about ownership of land at Hackberry High School.

3.     Student Growth and Achievement

a.     Met with Curriculum and Instruction staff to review Back to School In-service plans.

b.     Met with Pupil Progression Plan committee preparing the 2016-2017 Cameron Parish Pupil Progression Plan.

4.     Communication and Community Relations

a.     Attended Sulphur Kiwanis Club Luncheon as the guest speaker. Topic was the changes in Cameron Parish Schools since the storms.

b.     Attended the swearing in ceremony for Sheriff Ron Johnson.

c.     Attended a CPSB Central Office retirement luncheon.

On the motion of Mrs. Picou, seconded by Mrs. Labove, the Board adjourned the regular school board meeting at 7:35 p.m.

 _____________________________     July 11, 2016

Joseph Delcambre- President                    Date

APPROVED:

_______________________________

Joseph Delcambre. President

CAMERON PARISH SCHOOL BOARD

_______________________________                             

Charles Adkins, Superintendent

CAMERON PARISH SCHOOL BOARD