5072
Parish of Cameron
October 10, 2016
The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:00 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, John Canik, Sheila Miller, Sharon Picou and Joseph Delcambre. Absent: Paula Smythe
The prayer and the pledge were led by Mrs. Boudreaux and Mrs. Miller.
On the motion of Mrs. Picou, seconded by Mr. Canik, the Board approved the agenda.
On the motion of Mrs. Picou, seconded by Mr. Canik, the Board approved the minutes of the September 12, 2016 regular meeting of the Cameron Parish School Board, as prepared by the Superintendent.
The Board received presentation of Cameron Parish Cooperative Extension Service Annual Report, as presented by the 4-H Office Agent, Mr. Kevin Savoie.
The Board received information on a Resolution in support of Cameron Parish School System Representatives efforts to negotiate a CEA/PILOT Agreement with Cameron LNG on behalf of the Cameron Parish School Board, as presented by the Superintendent.
On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board held a roll call vote to adopt Resolution in support of Cameron Parish School System Representatives efforts to negotiate a CEA/PILOT Agreement with Cameron LNG on behalf of the Cameron Parish School Board, as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Rhonda Boudreaux, Sharon Picou, Joseph Delcambre
NAYS: Marsha Trahan, Christi Labove, Sheila Miller, John Canik
ABSENT: Paula Smythe
Motion Failed
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved bringing item 6 - Resolution in support of Cameron Parish School System Representatives efforts to negotiate a CEA/PILOT Agreement with Cameron LNG on behalf of the Cameron Parish School Board back onto the floor, as presented by the President Joseph Delcambre.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board approved changes as recommended by District Attorney Jennifer Jones to the resolution in support of Cameron Parish School System Representatives efforts to negotiate a CEA/PILOT Agreement with Cameron LNG on behalf of the Cameron Parish School Board, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Labove, the Board held a roll call vote to adopt the resolution. with the changes as recommended by District Attorney Jennifer Jones, in support of Cameron Parish School System Representatives efforts to negotiate a CEA/PILOT Agreement with Cameron LNG on behalf of the Cameron Parish School Board as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre
NAYS:
ABSENT: Paula Smythe
The Board received information on payment of the bills, as presented by Mrs. Michelle Trahan.
The Board received Financial Statement and Reports of Current Investments, as presented by Mrs. Michelle Trahan.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved Long Term Sub Seeking Certification Proposal Cameron 2016 with the addition of adding the stipulation to allow only a two-year period to obtain certification, as presented by the Superintendent.
The Board received monthly report on FEMA Project Worksheets, as prepared and presented by Mr. James Hoffpauir, Hoffpauir Architects.
On the motion of Mrs. Miller, seconded by Mr. Canik, the Board approved a Resolution authorizing Superintendent Charles Adkins and/or Business Manager Michelle Trahan to enter into safety deposit box 27-B at Iberia Bank, Grand Lake Branch, as presented by the Superintendent.
Roll Call Vote To Adopt Resolution:
YEAHS: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre
NAYS:
ABSENT: Paula Smythe
The Board received information on the following land issues as prepared by Mr. Lee Bloch- Bloch, Briggs & Associates:
A. Monthly report on property income
The Board received reports on current construction bid activities, as presented by Mr. James Hoffpauir, Hoffpauir Project Management Team:
A. Projects to be bid- James Hoffpauir, Project Management
● South Cameron High School Parking Lot- FEMA PW4813- pending FEMA Obligation- no bid date set
● Hackberry High School- Modifications and upgrades for accessibility-FEMA PW 4753- Site 28- Pending FEMA approval- Requested August 15,2016
B. Projects out for bid/quotes- James Hoffpauir, Project Management
o None at this time.
C. Quote out for response- James Hoffpauir, Project Management
o None at this time.
D. Approval of bid and quote awards- Mr. Stevie Barnett and David Brossett,
o None at this time.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved the following change orders for the Grand Lake High School Baseball and North Road Lighting Project, as presented by the Superintendent:
A. Change Order #1 allowing additional days increasing contract by 20 additional days
B. Change Order #2 allowing additional days increasing contract by 10 additional days
On the motion of Mrs. Trahan, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.
The Board received updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.
The Board received information on Policy IDFA – Interscholastic Athletics, as presented by the Superintendent.
On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved Change Order Policy FGF, as prepared by Charles Hardie of Hammonds, Sills, Adkins & Guice, LLP, as presented by the Superintendent.
On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved granting out-of-state travel to the Grand Lake High School – FFA Meat ID Team, Kaycee Richard, Allison Ross, Grant Davis and Kyrah Devall, along with sponsors, Kim Montie and Scotty Poole to travel to Indianapolis, IN to the National FFA Convention, October 19th through the 22nd, 2016, as presented by the Superintendent.
The Board received the Superintendent’s Report as presented by the Superintendent:
Cameron Parish School Board
CHARLIE ADKINS, SUPERINTENDENT
Superintendent’s Report
October 10, 2016
Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:
1. Human Resource Management
a. Attended training at the Sheriff’s Department for use of new breathalyzers for school system use at school events.
b. Met with Principals, Curriculum and Instruction Staff, and LDOE Network Staff for September Principals meeting.
c. Met with Cameron Parish Teacher Leaders to review feedback from recent attendance at LDOE-sponsored workshops.
d. Met with school Athletic Directors to continue work toward revising parish athletic participation policy.
2. District Operations and Financial Management
a. Met with representatives from Computer One and SBO to discuss preparedness for upcoming testing and what the district needs to do to be fully prepared.
b. Met with the Finance Committee to discuss proposed changes to travel policy, school accounting procedures, and to refine purchase order procedures.
c. Met with Land Manager and representatives from USFWS to discuss proposed land deal involving CPSB 16th section lands.
d. Met with School Board legal representatives to review, discuss several construction issues.
e. Participated in conference call with representatives from Project Management Team and GOHSEP to try and resolve insurance allocation issues related to RITA Project Worksheets in an attempt to resume reimbursements for RITA-related expenses.
3. Student Growth and Achievement
a. Met with Curriculum and Instruction staff to discuss items for September Principals meeting as well as other school related concerns.
b. Attended Cameron Parish Alive! presentation by the Cameron Parish School System LEADS Council sponsored by Cheniere Energy.
c. Attended orientation session for My Teaching Partner program which is a program focused on teacher-child interactions in our PreK classes.
d. Participated in LDOE District Planning call with Curriculum and Instruction Staff.
4. Communication and Community Relations
a. Attended GLHS football game against Hamilton Christian.
b. Attended SCHS Homecoming football game against LCCP.
c. Attended GLHS Fall Festival.
d. Attended October Police Jury meeting.
5. Organizational Leadership
a. Attended the Louisiana Association of School Superintendents Leadership Academy at ULL.
b. Attended the Southwest Louisiana Superintendents Association meeting at McNeese.
Rhonda Boudreaux departed at 6:51 p.m.
The Board voted to enter into Executive Session for the purpose of annual review of the overall work performance of the Superintendent, as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Sheila Miller, John Canik, Sharon Picou,
Joseph Delcambre
NAYS:
ABSENT: Rhonda Boudreaux, Paula Smythe
The Board voted to enter into regular session, as presented by President Joseph Delcambre.
Roll Call Vote
YEAHS: Marsha Trahan, Christi Labove, Sheila Miller, John Canik, Sharon Picou,
Joseph Delcambre
NAYS:
ABSENT: Rhonda Boudreaux, Paula Smythe
On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board received evaluation of the Superintendent with overall results as outstanding, as presented by President Joseph Delcambre.
On the motion of Mrs. Picou, seconded by Mr. Canik, the Board adjourned the regular school board meeting at 7:18 p.m.
_____________________________ October 10, 2016
Joseph Delcambre- President Date
APPROVED:
_______________________________
Joseph Delcambre. President
CAMERON PARISH SCHOOL BOARD
_______________________________
Charles Adkins, Superintendent
CAMERON PARISH SCHOOL BOARD