4985

Parish of Cameron

March 9, 2015

The Cameron Parish School Board met at its regular meeting on this date and meeting was called to order at 5:04 pm, members in attendance are: Marsha Trahan, Christi Labove, Rhonda Boudreaux, Sheila Miller, John Canik, Sharon Picou, Joseph Delcambre and Paula Smythe.

The prayer and the pledge were led by Mrs. Miller and Mrs. Labove.

On the motion of Mrs. Picou, seconded by Mr. Delcambre, the Board approved the agenda.

On the motion of Mrs. Picou, seconded by Mrs. Smythe, the Board unanimously accepted the nomination presented by Mrs. Sheila Miller of Mr. Joseph Delcambre to serve as president , as presented by Mrs. Marsha Trahan.

On the motion of Mrs. Picou, seconded by Mrs. Miller, the Board approved the minutes of the February 9, 2015 and the February 26, 2015 Cameron Parish School Board meetings, as prepared by the Superintendent.

On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board received presentation in reference to running K-9 in the schools, as presented by Sheriff Ron Johnson, Cameron Parish Sheriff’s Office.

On the motion of Mrs. Boudreaux, seconded by Mrs. Trahan the Board received the monthly report on property incomes, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.

On the motion of Mrs. Boudreaux, seconded by Mrs. Trahan the Board received updated report on property exchange with the U.S. Wildlife & Fisheries and approved moving forward with negotiations, as prepared by Mr. Lee Bloch, Bloch, Briggs and Associates.

On the motion of Mrs. Trahan, seconded by Mrs. Miller, the Board approved to table  to advertise for RFP’s for Project Management/ Direct Management until the  April 20, 2015 Cameron Parish School Board meeting, as presented by the Superintendent.

On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved to advertise for RFP’s for Auditing firms, as presented by the Superintendent.

On the motion of Mrs. Smythe, seconded by Mrs. Boudreaux, the Board approved to advertise for RFP’s for Land Management Services, as presented by the Superintendent.

On the motion of Mrs. Boudreaux, seconded by Mrs. Miller, the Board approved to advertise for RFP’s for Asset Management Services, as presented by the Superintendent.

On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved the following financial issues, as presented by Mrs. Michelle Trahan:

·       Authorization of payment of the bills

·       Receipt of Financial Statement and Reports of Current Investments

·       Receipt of Eagle Asset Management Report

·       Official announcement that millage rates will be set by the Cameron Parish School Board at the April 20, 2015 meeting of the Cameron Parish School Board at 5:00 PM, at the Cameron Parish School Board Office, 510 Marshall Street, Cameron, LA

·       Receipt of monthly report of FEMA Project Worksheets, as prepared by Hoffpauir Architects

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved current construction bid activities, as presented by James Hoffpauir, Project Management:

A.  Projects to be bid-   James Hoffpauir, Project Management

·      South Cameron High School Parking Lot- Rita/Ike-Out for bid March/ April pending FEMA approval

·      South Cameron High School Improvements – Phase II – CDBG – Out to bid in March/ April pending parking lot approval

·       CPSB Audrey Maintenance Garage Renovations- bid March 12, 2015- bids to be received April 7, 2015- Rita Alternate Funds

B.  Projects out for bid-   James Hoffpauir, Project Management

·       None at this time.

C.  Quote out for response-   James Hoffpauir, Project Management

·       None at this time.

D.   Approval of bid and quote awards- Architects and Project Management

·       None at this time.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved authorizing the Superintendent to advertise for new bids and accept low bids on currently advertised projects due to requisite number of advertising days and a need to move forward on projects, as presented by the Superintendent.

On the motion of Mrs. Miller, seconded by Mrs. Picou, the Board approved updates on current FEMA, CDBG and General Fund Construction, Repairs, and Renovations to permanent and temporary sites' projects from Hoffpauir Architects, LLC, Cameron Parish School Board's Project Management Firm, as presented by Hoffpauir Architects, LLC and Project Architects.

On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux, the Board approved Cochran Scales, Inc., low bidder, as equipment supplier for Hackberry High School Meat Processing Lab, as presented by the Superintendent.

On the motion of Mrs. Boudreaux, seconded by Mrs. Picou, the Board approved advertising for the following as presented by the Superintendent:

·       Advertise for furnishings for Johnson Bayou High School Rebuild, with advertisement of bid on March 10, 2015, bids to be received April 10, 2015- Superintendent

·       To enter into contract negotiations with Cameron Communications for VOIP (Voice Over Internet Protocol) telephone systems, internet access, wide area network services and hosting, in accordance with applicable discounted e-Rates and e-Rate procedures

On the motion of Mrs. Boudreaux, seconded by Mrs. Miller, the Board approved the following policies to align with the 2014 Louisiana Legislative Session, as presented by the Superintendent:

Ø  DE-                        Debt Limitation

Ø  DFD-                      Tax Bond Election and Sales

Ø  DFL-                       Cash Management and Investments

Ø  DJE-                       Purchasing

On the motion of Mrs. Trahan, seconded Mrs. Smythe, the Board approved changing the date of the April 13, 2015 Cameron Parish School Board meeting to the date of April 20, 2015, as presented by the Superintendent.

On the motion of Mrs. Trahan, seconded by Mrs. Boudreaux the Board received the Superintendent’s report, as presented by the Superintendent.

Cameron Parish School Board

CHARLIE ADKINS, SUPERINTENDENT

Superintendent’s Report

March 09, 2015

Please accept this report regarding my efforts to meet the following Performance Objectives as outlined in Exhibit A of my employment contract:

1.     Human Resource Management

a.     Continued to work with committee to revise evaluation plan for Support Personnel and those positions not evaluated through the COMPASS evaluation system.

b.     Released “Employment Intentions” document to employees to begin process of staffing for the 2015-2016 school year.

c.     Met with Board Counsel to review current implementation of background check results.

2.     District Operations and Financial Management

a.     Attended the 2015 Millage Workshop in Crowley.

b.     Participated in conference call regarding our school system’s responsibility and plan of action to address monitoring and reporting requirements required by the Health Care Act.

c.     Met with representatives from Arthur J. Gallagher & Company and VOYA to discuss our current employee benefits package.

d.     Met with representatives from Network 3 to review, discuss, and plan our District Planning and Budgeting Timeline.

e.     Met with Board members and architect to discuss the upcoming renovations to the Grand Lake Baseball field.

3.     Student Growth and Achievement

a.     Attended an overview of the Virtual Learning Program for Calcasieu Parish Schools with our C&I Staff as well as each school’s counselor.

b.     Attended the Cameron Parish Schools Career Fair. Many thanks to Clair Hebert and our C&I staff for organizing this event! Thank you also to the vendors that participated and visiting with our students.

4.     Communication and Community Relations

a.     Met with the faculties of Hackberry High School and Grand Lake High School.

b.     Conducted interview with Cameron Pilot regarding parent’s choice to opt their children out of PARRC testing.

c.     Attended Cameron Lions Club luncheon and submitted application to become a Lions Club member.

5.     Organizational Leadership

a.     Attended the Louisiana School Board Association annual conference in Shreveport.

b.     Participated in conference call with Superintendent White addressing various programs and policies in the state.

c.     Met with the GOHSEP team in Baton Rouge to develop a “playbook” for moving our open Project Worksheets to closeout in a timely fashion.

On the motion of Mrs. Trahan, seconded by Mrs. Labove, the Board adjourned the regular school board meeting at 6:44 PM.

 _____________________________     March 9, 2015

Joseph Delcambre, President                    Date

APPROVED:

_______________________________

Joseph Delcambre, President

CAMERON PARISH SCHOOL BOARD

______________________________

Charles Adkins, Superintendent

CAMERON PARISH SCHOOL BOARD