FILE:  KG

 

USE OF SCHOOL FACILITIES

 

 

The Cameron Parish School Board may lend its facilities, including buildings, grounds, and stadiums for use of educational, cultural, recreational, and civic organizations.  Facilities are not available to private individuals or to political groups.

 

The application for Use of School Facilities should be submitted to the Superintendent of Schools thirty (30) school days prior to the date of the proposed activity.

 

Organizations are to contact the principal of the school where the facility is to be used and complete an application form before the thirty (30) day period.

 

Group I:  Organizations eligible for free use of school facilities, with the exception that charges may be levied for custodial or cafeteria workers as provided elsewhere herein.  These include:

 

  1. Cameron Parish Public Schools, e.g., curricular, extracurricular, and community school programs; meetings of teachers’ and other employees’ organizations.

  2. School Related Organizations, e.g. nonprofit cultural, educational, recreational, and civic groups for adults and youth such as parent/teacher organizations, boy scouts/girl scouts, athletic associations, Fur Festival.

  3. Parish, State, or Federal Governmental Agencies, e.g., police department, fire department, police jury.

  4. Community Service Agencies, e.g., public health services, welfare department, LSU Extension Service.

 

Group II:  All other organizations shall be charged for use of school facilities, in accordance with the following provisions: 

 

  1. Organizations requesting the use of an auditorium, cafeteria, school grounds, stadium, gymnasium, etc., should make application to the principal thirty (30) days prior to the date of the proposed activity.

  2. When submitting the application for use of school facilities to the Superintendent, and before approval is granted, the organization shall submit a certificate of liability insurance in the minimum amount of $250,000 Combined Single Limit (CSL), covering personal and property damage, which may occur during the event, and must name the Cameron Parish School Board as an additional insured.

    The Cameron Parish School Board reserves the right to request higher limits of liability if the activity creates more than the usual degree of exposure.

 

  1. A copy of the application form and a check for the fee involved made payable to the Cameron Parish School Board shall be forwarded to the office of the Superintendent.

  2. The organization shall be responsible for payment for the repair of any damage to school property and equipment lost or damaged and, if a building is not left in an acceptable condition, for payment for the labor necessary to restore it to an orderly condition.

  3. Principals shall be responsible for billing organizations for charges due and for collection of all fees, including custodial and food service employees, and payments for damages, etc.  Checks will be payable to the Cameron Parish School Board.

  4. The following fees are to be charged for use of school facilities sponsored by qualified organizations.   A fee will not be levied if the sponsoring organization is listed in Group I above; with the exception that charges may be levied for custodial or cafeteria worker as provided elsewhere herein.

    Auditoriums or Places of Assembly

     
     

     

    Each Performance (one time fee per event)

    $200.00

     

     

    Each Rehearsal or additional day of use

    25.00

     

     

    If A/C or heat is used, additional charge

    12.00/hr
     

     

    Gymnasiums (When used as such)

     
     

     
    All Schools

     
     

     
    Night

    $150.00
    Day

    150.00
     

     

    Cafeteria

     
     

     
    All Schools

     
     

     
    Kitchen and Dining Area

    200.00
    Dining Area Only

    100.00
     

     

    Cafetoriums

     
     

     
    Each Performance (one time fee per event)

     
     

     

    With Kitchen

    200.00

    Without Kitchen

    150.00
     

     
    Each Rehearsal or additional Day of Use

    25.00
     

     

    Stadiums

     
     

     
    South Cameron High

    250.00
     

     

    Lighted Fields

     
     

     
    Johnson Bayou

    100.00
     

     

    Rodeo Area

     
     

     
    Hackberry High School (per day)

    100.00

 

Other Facilities

 

          Other facilities will be provided at the discretion of the Superintendent and principal at a minimum fee set by the School Board.

 

Note:   Other fees not stipulated above will be determined by consultation of the principal and group sponsor with approval of Superintendent.

 

  1. Janitors, Sweepers, School Food Service Employees

 

    1. Janitors, Sweepers

      - prevailing rate with minimum of two (2) hours per call.

                                               

    1. School Food Services Employees

      Managers 

      - At prevailing rate with minimum of two (2) hours per call.

      Technicians 

      - At prevailing rate with minimum of two (2) hours per call.

 

  1. Under no circumstances shall organizations or groups using school facilities, or their members acting individually, provide a gratuity for school employees for services rendered.

  2. Under no condition shall anyone other than the principal, assistant principal, custodian, or a member of the Superintendent’s administrative staff be issued a key for any of the public school buildings of Cameron Parish, with the exception that a coach, band director, agriculture or shop instructor, cafeteria manager, or other school employees may be issued individual keys to respective departments.

  3. If the service of a law enforcement officer and/or fireman is required, the organization shall:

 

    1. Make the necessary arrangements for these services directly with the proper authority.

    2. Make the necessary payments for charges for the services directly to the proper authority.

 

  1. Principals shall be responsible for the assignment of needed custodial personnel, including janitors, sweepers, and/or school food service personnel.

  2. Ticket sales and/or attendance shall be limited to the normal seating capacity of the facility used.

  3. The use of alcoholic beverages, drugs, and hazardous substances on school premises shall be strictly prohibited.

  4. When kitchen facilities are to be used, the school food service manager or school food service technician delegated by the manager must be present and the use and operation of all equipment must be under their direct supervision.  All food service equipment must be used within the food service facility.  Payment for the services of school food service employees must be made by the organization or group using the facility.

 

    1. No group or organization is exempt from payment for the services of school food service employees, except as shown in number 2 below.

    2. School food service employees, (by written statements) may volunteer their services for a given function.  (These statements must be attached to the application for the use of the kitchen.)

 

  1. All exterior doors shall be kept closed when air conditioning or heating unit(s) is/are in use.

  2. Organizations or groups which borrow school equipment such as tables, p.a. systems, chairs, etc., shall be responsible for the repair or replacement of any damaged equipment.

  3. All school activities held on school grounds or buildings must be supervised by the school faculty member responsible for that activity.  In the case of non-school activities, the person responsible for that activity shall provide the supervision.

 

No property or buildings belonging to the Board shall be made available for political campaigning.

 

Revised:  January, 1988

Revised:  August 8, 2011

 

 

Ref:     La. Rev. Stat. Ann. §§14:91.7, 17:81

Board minutes, 10-12-87, 8-8-11

 

Cameron Parish School Board